754 results found

1. Fast registration or Simplify buying registrations to multiple events or multiple registrations in one event

   At the moment, it is not possible to register for multiple events at the same time, or link to the next event after registering for one event on Wild Apricot. This functionality would have been extremely helpful for a recent conference for Children's Hospital that we set up through you...would it be possible to add this feature?

   (Malcolm de C) I represent two organisations where the ability to register for multiple events in a single visit would encourage more to registrations and reduce the burden on central administrators who are often asked to register for multiple events on behalf of members.

   Perhaps from the List view of upcoming events it might be possible to add a check box to the dialogue box displaying the summary of the event. If there is then a general registration button that looks for all 'checked events' could it be possible to take the user through all 'checked' registrations. The problem, I believe, is always having to find your way back to the event list following each registration - not easy for everyone!

   At the moment, it is not possible to register for multiple events at the same time, or link to the next event after registering for one event on Wild Apricot. This functionality would have been extremely helpful for a recent conference for Children's Hospital that we set up through you...would it be possible to add this feature?

   (Malcolm de C) I represent two organisations where the ability to register for multiple events in a single visit would encourage more to registrations and reduce the burden on central administrators who are often asked to register for multiple events on behalf of… more

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   176 comments  ·  Events  ·  Delete…  ·  Admin →
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   Evgeny Zaritovskiy responded

   I merged another very similar thread into this one, they should be solved together – the registration to multiple events should be simple and fast if possible. There are a number of suggestions in comments on how to achieve this.

2. Recurring events: separate registrations for each occurrence (e.g. monthly board meetings)

   Original recurring events request was to complex for us to resolve in a single release, so we decided to focus it on a simple scenario where event can have multiple sessions, but event registration is one and for all - like courses. See http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8825581-recurring-events-scenario-1-event-with-multiple for more details on this one.

   Another important scenario is when event is actually a recurring series of events, but each occurrence of an event may have a separate registration and updated description of event. Example - monthly board meetings. Event is created in the beginning of year with a monthly recurring schedule, but each occurrence can be updated as soon as time comes close to this particular event.

   Original recurring events request was to complex for us to resolve in a single release, so we decided to focus it on a simple scenario where event can have multiple sessions, but event registration is one and for all - like courses. See http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8825581-recurring-events-scenario-1-event-with-multiple for more details on this one.

   Another important scenario is when event is actually a recurring series of events, but each occurrence of an event may have a separate registration and updated description of event. Example - monthly board meetings. Event is created in the beginning of year with a monthly recurring schedule, but each occurrence… more

   313 votes

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   Evgeny Zaritovskiy responded

   Collecting comments now.

3. Members to be able to submit events

   Current situation:
   Not supported, only administrators can create events.

   Desired:
   Members have the ability to submit simple events which can be approved by administrators.

   267 votes

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   Dmitry Smirnov responded

   Even though it is not a direct implementation, I hope this could be helpful:

   We just launched integration with Integromat platform, which helps to build automated workflows. We also provide several templates for quick start, and one of them allows to copy google calendar events into WA events. So if you share a google calendar for events submission, then the scenario could copy submitted events into your Wild Apricot account.
   You can try this integration by this link https://www.integromat.com/en/integration/2275-copy-google-calendar-into-wild-apricot-events

4. Installments / Payment plans for events and memberships

   Could Wild Apricot users offer their members an introductory trial rate for, say 30 or 7 days, followed by, say quarterly or six-monthly payments to spread the cost over the year?

   That is very helpful during a recession, when many WA website users will find revenue dropping as their members cut back. To be able to spread payments looks very attractive to new prospective members: four quarterly payments of $10 is much easier on the budget than one payment of $40.

   The introductory trial could be free, or at a pro-rata cost for 30 or 7 days. During the trial the member can cancel and either pay nothing (free trial) or pay just the pro-rata cost (low-cost trial). If he doesn't cancel, the next payment kicks in and is renewed automatically for each period chosen.

   So a typical membership trial would look like one of these:

   1. Free 7-day trial. Then $10 quarterly until cancelled.

   2. $3.00 low-cost trial for 30 days. Then $20 every six months until cancelled.

   Could Wild Apricot users offer their members an introductory trial rate for, say 30 or 7 days, followed by, say quarterly or six-monthly payments to spread the cost over the year?

   That is very helpful during a recession, when many WA website users will find revenue dropping as their members cut back. To be able to spread payments looks very attractive to new prospective members: four quarterly payments of $10 is much easier on the budget than one payment of $40.

   The introductory trial could be free, or at a pro-rata cost for 30 or 7 days. During the trial… more

   239 votes

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   177 comments  ·  Events  ·  Delete…  ·  Admin →
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5. Discount coupons for event registrations

   I tried implementing the arrangement for coupon codes for events this week.

   I'm sorry, but I really don't like the way it currently works.

   To explain, I wanted to setup a coupon code in WA for 25% off a registration for any event. To start with, I needed to edit every single event one at a time to do so. Then, when I logged in and practiced going through the process of registering, it showed the 25% off rate as an option. Anyone could see the amount of the coupon, even if they did not know the code and therefore could not complete the registration.

   For me, this defeats the whole purpose of it being a "code". If I have 25% off and 50% off showing as an option, everyone is going to ask for the code. I don't want everyone to know there even is a code.

   I would greatly prefer that coupon codes be an option sitewide for registrations.

   It should also not be an option for registering, but rather a code that you enter when completing the registration. It should not be obvious codes even exist except that there is an optional box when completing the registration.

   This seems to be more in line with what most e-commerce websites do, right? For example, isn't this basically how gift cards work at Target, Staples, etc?

   Corey

   I tried implementing the arrangement for coupon codes for events this week.

   I'm sorry, but I really don't like the way it currently works.

   To explain, I wanted to setup a coupon code in WA for 25% off a registration for any event. To start with, I needed to edit every single event one at a time to do so. Then, when I logged in and practiced going through the process of registering, it showed the 25% off rate as an option. Anyone could see the amount of the coupon, even if they did not know the code and therefore… more

   239 votes

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   136 comments  ·  Events  ·  Delete…  ·  Admin →
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6. Ability to schedule follow-up event email to attendees

   I would like the ability to be able to schedule a follow-up email to all attendees of an event when the event is built.

   We send out a customer satisfaction survey to all overnight/fly trip participants, and it would be great to just pre-load these in the event as we do Reminder emails and other customized event emails so they can go out consistently a few days after the event is over.

   Currently there is no way to schedule a customized email to go out automatically AFTER the event is over.

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   225 votes

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7. Customize event registration form for each reg. type

   In Events, I'd like to have custom registration forms associated with each registration type instead of one single registration form for the whole event (all types). This would allow me to create more complex event registrations. Example: A three-day conference has two types of registrants (Individual and Professional) at different prices. Each one has an early-bird price as well. In addition, each one can choose to register for one day, two days, or all three days -- all at prorated prices.

   To do this today, I have to create separate events for Individuals and Professionals, then customize those event reg. forms. Then the choice of which days they want to attend must be an Extra Cost add-on to the registration. It's a bit awkward to implement and a bit confusing to registrants.

   In Events, I'd like to have custom registration forms associated with each registration type instead of one single registration form for the whole event (all types). This would allow me to create more complex event registrations. Example: A three-day conference has two types of registrants (Individual and Professional) at different prices. Each one has an early-bird price as well. In addition, each one can choose to register for one day, two days, or all three days -- all at prorated prices.

   To do this today, I have to create separate events for Individuals and Professionals, then customize those event reg.… more

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8. Event Manager without being Event Admin

   Prevent Event Admins from editing member data - or allow some events to be configured by non-admin. We want to allow certain members (rotates - different person each year) to be the 'admin' of an event but not give them full access (editing member data, viewing member financial info unrelated to the event). Wish there were a way to allow them to edit and monitor event registrations without being an admin.

   198 votes

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9. Registering families / bundles for events

   I've really had to finagle the system to make it possible for us to have an event to which children are likely to attend with their parents. At present, we have the ability to have guest registrations at a different rate, or guest registrations at the same rate, or the ability to have everyone register separately. What's needed is to have the cardholder be able to register everyone according to whatever rate they should get. For example:

   Adult at 10, Children at 5. Right now the system can handle two adults, or two children being registered at once. The system can also handle 1 adult and many children being registered. The system cannot handle 3 adults and two children.

   I've really had to finagle the system to make it possible for us to have an event to which children are likely to attend with their parents. At present, we have the ability to have guest registrations at a different rate, or guest registrations at the same rate, or the ability to have everyone register separately. What's needed is to have the cardholder be able to register everyone according to whatever rate they should get. For example:

   Adult at 10, Children at 5. Right now the system can handle two adults, or two children being registered at once. The system… more

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   182 votes

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10. Preparing and printing event participant badges

    Current behavior:
    To print event participant badges, attendee list has to be exported into Excel and something like Microsoft Word mail merge used. This provides a lot of flexibility but obviously is less convenient than a built-in badge generator

    Desired behavior:
    Built-in functionality to define badge layouts and to print out badges in common label sizes right from the system

    Notes:
    We would appreciate feedback about desired label formats (sizes) and customization needs for badge layouts/design

    173 votes

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11. Limit number of selection for individual registration options

    Current behavior:
    Automatic cap of event registrations is currently set for the whole event only.

    Desired behavior:
    Many people use custom event fields to handle registrations for specific sessions within large events. What's needed is the ability to specify for each option in such fields that it should be limited to certain number of people. Once the limit is reached, option should become unavailable.
    An example:
    Which extra sessions you want to attend?
    [] Golf $150 - Max 30
    [] strip club $100 - <No Max>
    [] History museum $20 - Max 50

    160 votes

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12. Allow registrants to change their registration details

    Registrants could view their registrations and cancel them. But the edit registration details and options is still not presented.

    There are many cases then this function required, started from typo to registration options.
    At the same time not all administrators allow to edit registrations, it depends on many factors, the main it may affects costs.

    Another case is adding / removing guests to existing registration, we have separate thread about this: https://forums.wildapricot.com/forums/308932/suggestions/8827063

    144 votes

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13. Maps for venue location

    At the event page, in the Location field where the address is added to the venue., recommend it converts address to a hyperlink Would be easier to click on this address and get a Google map or driving directions to the venue location.

    130 votes

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14. Schedule event emails by specific date and time, not by number of days before event

    We schedule event eblasts to go out on Tuesdays at set intervals before an event. Currently I have to count back from the event date to the desired Tuesday, which is very hard on my aging brain.

    Can recurring event emails be scheduled according to date, with that nifty little calendar tool, instead of having to figure out how many days before the event?

    Thanks!

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    125 votes

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15. event payment reminders

    Have the ability for an Event Payment Reminder to only be sent to those with a balance due rather than all attendees.

    124 votes

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16. System-Generated Certificates after event attendance

    Generated certificates with automated distribution upon event conclusion (with verified attendance).

    118 votes

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    Dmitry Smirnov responded

    We just launched integration with Integromat platform, which helps to build automated workflows. We also provide several templates for quick start, and one of them demonstrates how to send event attendance certificates as professionally looking PDF files.

    You can try the integration by this link https://www.integromat.com/en/integration/2303-send-pdf-certificate-to-event-attendees

17. Bulk import of attendees

    We sometime invoice institutions for a group of attendees. It would be great to have an excel file that can be imported per event to populate the list of attendees.

    108 votes

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    Team Mobile responded

    Hello everyone! 

    Seeing your activity on this thread we would like to present you with three new templates using the third-party app called “Integromat”. They could help you to: 
    - Copy an event with registrants 
    - Export registrations into a Google sheet 
    - Import registrations from a Google sheet 

    These need a short one-time setup and then you’ll be able to do the actions above in just a few clicks! 

    For more info see our blog: https://www.wildapricot.com/blogs/newsblog/2019/04/30/event-registration-integromat 

    We absolutely understand this is not a solution but more of a workaround for this request, so we won’t close this thread. But feel free to share your thoughts about these templates as well! 

    Please note, these workflows have some limitations and might not suit everybody. But we hope they will make your life a bit easier.

18. Enhance Event Module for more complex events like conference & convention set up - e.g. events with sub-events

    to allow admin to add more detail rather than the only area being the description box. Similar to Systems like yourmembership.com Wild apricot is not sophisticated enough to handle complex details for events. Need more ability to add things like hotel information, speaker headshots, bio's, exhibitor lists, exhibitor floor plans, conference sessions, tiered registration options for attendees, guest, sponsors, exhibitors. An event page needs to be eye catching, easy for people to register and the ability to market all your event has to offer in order to get people to register.

    1.

    107 votes

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19. Scheduling reminder in hours, not days, before the event

    It would be very helpful if the reminder for the event could be scheduled in smaller increments than in days (for example an hour before the meeting).

    Discussion:
    1. The dialogue for scheduling actually allows this if one enters the decimal number. Unfortunately, the dialogue window then does not accept the data and refuses to "save".
    2. This feature (i.e. scheduling prior to the event in increments smaller than entire days) is of a particular value now, when the meetings are often virtual. This way, the latest update with the link would add comfort to participants as they would receive the information "just in time."
    3. The current automated alternative is to "change the timing of the event" some minutes ahead of the actual start, but this would potentially create confusion among the participants.

    It would be very helpful if the reminder for the event could be scheduled in smaller increments than in days (for example an hour before the meeting).

    Discussion:
    1. The dialogue for scheduling actually allows this if one enters the decimal number. Unfortunately, the dialogue window then does not accept the data and refuses to "save".
    2. This feature (i.e. scheduling prior to the event in increments smaller than entire days) is of a particular value now, when the meetings are often virtual. This way, the latest update with the link would add comfort to participants as they would receive… more

    97 votes

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20. Calendars that sync with Google Cal or Outlook

    Calendars that sync with Google Cal or Outlook

    Right now, parents on our ski team must manually click each event to "add to my calendar," but since we have as many as 2-3 events per week, that is a burden. Instead, they would love to subscribe to a series of events (for instance, all events that share a given tag).

    93 votes

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    Dmitry Smirnov responded

    We just launched integration with Integromat platform, which helps to build automated workflows. We also provide several templates for quick start, and one of them allows to copy Wild Apricot events into google calendar. So you can share this google calendar and you members can subscribe to it.

    You can try the integration by this link https://www.integromat.com/en/integration/2276-copy-wild-apricot-events-into-google-calendar

    Help page: https://gethelp.wildapricot.com/en/articles/1653

    Blog post with video tutorial: https://www.wildapricot.com/blogs/newsblog/2019/02/14/create-integromat-scenario