Fast registration or Simplify buying registrations to multiple events or multiple registrations in one event
At the moment, it is not possible to register for multiple events at the same time, or link to the next event after registering for one event on Wild Apricot. This functionality would have been extremely helpful for a recent conference for Children's Hospital that we set up through you...would it be possible to add this feature?
UPDATE by Apricot Kernel: I decide to add here a good comment from Malcolm de C, it sheds more light into the problem
(Malcolm de C) I represent two organisations where the ability to register for multiple events in a single visit *would encourage more to registrations and reduce the burden on central administrators* who are often asked to register for multiple events on behalf of members.
Perhaps from the List view of upcoming events it might be possible to add a check box to the dialogue box displaying the summary of the event. If there is then a general registration button that looks for all 'checked events' could it be possible to take the user through all 'checked' registrations. The problem, I believe, is always having to find your way back to the event list following each registration - not easy for everyone!
I merged another very similar thread into this one, they should be solved together – the registration to multiple events should be simple and fast if possible. There are a number of suggestions in comments on how to achieve this.
Here are some scenarios in which variable ticket pricing is needed for additional registrants (aka "guests" of the main registrant) :
A) A member registering another member and a guest, when members and guests have different rates.
B) Main registrant registering people in a group for different ticket types that should have different prices such as:
a. Senior, Adult, Child, Military, etc.
b. Weekend Pass, Saturday Pass, Sunday Pass, etc.
C) An employer or group manager registering others for an event (especially if they themselves are not attending). If they’re registering a group of 15, it’s incredibly cumbersome that they would have to start the registration process over each time to get the appropriate ticket types for each individual, and make 15 payments.
Here’s the ideal workflow I would propose:
1. The first ticket type selection screen would allow the main registrant to add additional registrants on the same page (if “guests” aka additional registrants have been set to allowed by the admins). For example, it would ask the main registrant to select their ticket type (if any) and on the same page allow them to add additional registrants and select the ticket type for each.
2. Ticket types would still need to be protected if they’re restricted to certain member levels or groups. This could be accomplished by offering an email address input for each additional registrant to unlock and display the members-only options (otherwise only the public options will be displayed for additional registrants). Although this should really be an Admin option when setting up the ticket types, e.g. allow registrants to register others with this ticket type vs. verify each additional registrant for this ticket type.
3. On the next screen, it would then display the main registrant’s info at the top, and the fields for all additional registrants below (depending on how many they added in the previous step). Each entry would display the ticket type and cost for that individual.
4. Also, the ticket type selection for “guests”/additional registrants should be completely independent of the admin setting for how much information is collected about the guests (i.e. # of guests only, contact info, or full registration form).
If that is too much of an overhaul to accomplish, the next best solution would be that the main registrant clicks “Add guest” (or preferably “Add registrant” or other custom text) and it takes them back to the ticket type selection screen. This could be an option under “Guest pricing” on the admin side of setting up the ticket type, e.g.:
- Base price
- Special guest price
- Allow ticket type selection
Again, there would need to be verification that the “guest” aka additional registrant is eligible for the selected ticket type, or an option to allow that the main registrant can register others for that ticket type if they themselves qualify for it.
@Team Events - This Wishlist item is likely more popular than you think. I found at least 20 separate topics that pertain just to registering multiple people on the same order. There may be some duplication because people voted for multiple threads, but there is a total of 541 votes. Can you please consider merging some of these so that this item ranks correctly?
Rose Epperson commented
Need a way to register multiple attendees with multiple reg tyoes with one invoice for payment
Thanks Bonnie, you are absolutely right.
So, loged in person can register multiple people/emails. See Multiple registration section in the help https://help.wildapricot.com/display/DOC/Registration+types+and+settings.
Several invoices are generated in this case, but it's possible to pay for all of them at once.
Those emails would also receive confirmation notices.
Event Management features team at Wild Apricot
PS: This year we're focusing on top requested ideas.
This one is on 11th place and has good chances to be implemented.
However we can't promise anything at this moment.
We have had success with one person entering several registrations with one email address to have it accumulate on that person's contact record and they pay the grand total when finished. They entered the individual's email address on the registration form so each person would receive notices also.
Fast registration or Simplify buying registrations to multiple events or multiple registrations in one event... I noticed this post from 2009 with a response on July 28, 2015; Today is 4/20/17 and my question is ... have you resolved this issue? ... Question... In Wild Apricot, is it possible to have one person register multiple people with one email and one payment bill/invoice? Additionally is it possible to have an individual admin/client send out confirmations to multiple email address?
Our members have asked us for the ability to register at one time, more than one of their employees to attend more than one seminar so they can pay for it one transaction. For example practice managers are often asked to register all of their veterinarians to attend one or more seminars and pay for it all in one credit card transaction. It is important however that a non-member not be allowed to register at the member rate because the person registering them is a member and vice versa. It is also important that each registrant receive their own updates and notices about the event and not just the person who is registering them.
Nancy Hubbard commented
Offer "Invoice Me" option for Online only payments so members can register for multiple events and make one payment and easily use credits to pay invoices. Remove the "or pay offline" message.
We need for each separate event name and fee to show up on our merchant processor daily settlement report if they are going to lump sum multiple event registrations together to pay at one time. It would be extremely time intensive for us to split each lump sum. We use accounting codes that are event specific.
Dale K commented
Our organization is wanting to allow a person to register for multiple events and if they register for a full years worth of events, then they get a discounted rate for the year. Ease of registering for multiple events and ability to pay a single discounted amount is what we need.
Steve Horsfall commented
As a new account I would support the changes proposed here as this would solve a big problem for my small group.
Barbara Bach commented
We need to be able to allow members to register more than one person at more than one cost for a single event. This allows us to provide volume discount incentives, as well as for a single payment for various categories.
We ned to have multiple registration types and allow the member register for more than one at the same time.
We are a sailing club and run sailing courses for our members children for which there are 6 different courses. Many parents have more than 1 child on the programme, but each one doing a different course (which differ as to duration, dates and price).
We also have regattas, race meetings, and there are upwards of 6 different sailboat classes participating. We are a family club and quite often a parenht will want to enter their own sailboat and also a different class of sailboat for their child, so this same problem surfaces.
At the moment the only solution is to register more than once - which is enough to prevent the member using the online registration facility - so preventing us use the functionality of wild apricot as we intended.
Please add this feature. We currently have an event and want to allow one registration (the actual member, it's a Mom's group) who purchases a ticket, adds a adult guest (usually husband- same ticket cost). But children are FREE. We still want to be able to count the children (for food count, etc), but don't want to have ask them to go in and register yet again. Talked to support and they suggested making the kids 'guests' and requiring them to go in and register again for the adult. Too many steps. Registration type for guests would solve this problem. Might have to go back to Eventbrite for our events unless this is changed asap.
Yes, please add an option so a family can have multiple choices. 1 adult attending & 2 children or 2 adults and X children. Hope this feature is added.
J. Devitt commented
Currently, to register multiple individuals for our conference, you have to repeat the info for each participant and pay separately. If we choose the "only collect the number" it will allow us to pay in lump sum for the number of participants, but it does not capture the name and other info for each individual participant. Is there a way to make this work so that we can capture the info and pay in a lump sum?
David Lewis commented
As a new customer, for my first event I needed the functionality described by this request. The following is the text of my question to support, to which they replied it was addressed by this enhancement request.
"One member can choose a quantity of one or both registration types. For example, one event price for members and one event price for non-members. One member may want to register and pay for 3 members and 4 non-members. (I'm not worried about checking membership status.)
3 members @ $20
4 non-members @ $60
Total charge - 3*20 + 4*60 = $300
Perhaps a similar example would be a member wanting to register for an event, bring 7 people total, and register for different meals at different prices.
Can it be set up to choose multiple registration types?
On a specific registration type, can you enter a quantity more than one?"
We offer multiple classes to our members, and they often purchase more than one at a time. It would be wonderful if they could purchase multil=ple ones at once, like a shopping cart. Please vote for this idea!
Jayme Pedigo commented
I would also like for guests to purchase more than one ticket, if they are not discounted for members. The "guest" registration is very laborious
Jim D. commented
I would love to see the ability to have multiple registrations on a single invoice. My organization has a number of events with 2 to 3 registration types for a single event. For example, we may offer a senior, adult and child registration. Currently if a client wants to buy one of each, it's three different invoices. Having it all on one invoice would be highly desirable.