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  1. multiple depost accounts with Affinipay and Auto Sorting

    Integrated payment with Affinipay is good, but my organization has multiple bank accounts for separate departments of our organization. Multiple deposit accounts through Wild Apricot Payments would allow us to track our income better.

    With this functionality, choosing what payments go where would be helpful as well. For example, all event payments go to one account while membership renewals go to another

    1 vote
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      1 comment  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
    • Bulk invoice print/email

      Would really like the ability to email and/or print all invoices returned by a filter. It's a lot of unnecessary work to have to open each invoice to send it.

      128 votes
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        82 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
      • Integration with QuickBooks Online

        1) Integration with QuickBooks. Need to be able to download monthly in a way that recognizes existing customers and allows me to code transactions in WA according to my QB Chart of Accounts.

        For financial data from Wild Apricot to be useful to Parent Booster USA, I have to be able to download an arbitrary number of transactions, e.g., all transactiuons in a month, for all members, them load those transactions into QuickBooks so that the download adds new transactions to the exisitng customer accounts. Downloads that create new customers each month aren't helpful. Beyond that, I'd like to be…

        136 votes
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          77 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
        • More flexibility in specifying tax treatments of items is needed

          On membership invoices, some extra charges are taxable and others not. E.g. dues and initiation fees are taxed while stock fees are not.
          Also some events are taxable and other events are not.
          While I can specify prices to be inclusive of tax and not apply taxes to entire invoices, this make accounting much more difficult.

          2 votes
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            0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
          • Email Auto Reminders for Other Open Invoices

            Would like options to set auto emails for open invoices other than just membership invoices. ie: events and manual invoices created when open for 30/60/90 days etc. the system should auto email the invoices again. It is too cumbersome to expect users to manually send each one.

            1 vote
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              0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
            • Flag Accounts with Open Balance

              Not allow registrations for anyone that has an open balance on their account exceeding a certain dollar amount

              2 votes
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                0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
              • Create custom invoices for each event

                Create custom invoices for each event

                1 vote
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                  0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                • Automate resend invoices/send invoice reminders

                  It would be very helpful to have a way to automate re-sending open invoices via email after specified intervals (30 days, 45 days, etc.)

                  4 votes
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                    0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                  • Let Admins "un-void" an invoice

                    We ABSOLUTELY need to be able to resurrect/"un-void" invoices that have been expired. It is possible that a member mails a check and it arrives after due date, but I will honor the post mark if it is before the deadline. I want to be able to "un-void" an invoice, and not need to generate a new one.

                    1 vote
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                      0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                    • Simplify sending out invoices

                      When I send out an invoice it actually gets sent rather than the page not loading and me having to retype out my email and send it.

                      1 vote
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                        0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                      • Assign income codes to financial transactions

                        It would be helpful if Wild Apricot offered the option to automatically assign a certain transaction type with an income code.

                        We currently add the income revenue buckets that we use to the transactions on a monthly basis, and this would save us a lot of work!

                        It would be helpful if, for example, we could assign all revenue from membership dues for both new and renewing members to "4100 - Membership Income"; all revenue from monthly programs to "4200 - Program Income", and so forth.

                        3 votes
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                          0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                        • Upload check image

                          when marking an invoice as paid via check, there should be an option to upload an image of the check.

                          5 votes
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                            0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                          • hyperlink in manual invoices

                            In generating a manual invoice you can not include a hyperlink to a page in your website to refer the member to for further information.
                            Grant Sheehan

                            1 vote
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                              1 comment  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                            • Print watermarks on invoices

                              Some organizations create hard copies of invoices for accounting. It would be beneficial when printing invoices to print out the Paid or a VOID watermark on an invoice.

                              4 votes
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                                1 comment  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                              • Income breakdown members / non-members p.a.

                                Is there a way to extract income from members and non-members from all events p.a.? I can only see how to do this per event, not all. I would like to see how much income we received from our members and from non-members to include this figure in our Annual Report.

                                1 vote
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                                  0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                                • Reoccuring Invoices for Vendor Sponsorship renewals

                                  I would like to request an enhancement request for invoicing.

                                  We are a non-profit information security organization (local chapter of ISSA) and every year I have to manually create an identical invoice for each vendor that sponsors up.

                                  The enhancement I would like to recommend is:

                                  1. Reoccuring invoices. This would create a new invoice 12 months after the last one, give me the ability to review it, and send it out to the vendor. And/Or

                                  2. The ability to clone an existing invoice. This would allow me to take an invoice I sent last year and clone it. It…

                                  3 votes
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                                    0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                                  • billing email address

                                    I need a way to send out billing emails to a different email address then the address used for any other events, fund raisers, and general notifications.

                                    8 votes
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                                      2 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Separate ID # from Organization Name in QB Export

                                      I would like to recommend separating the identifier number for each member from organization name in exports to Quick Books. The identifier does not allow for alphabetizing of organizations or ready merging with accounts that exisit in QB.

                                      1 vote
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                                        0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Field for check number

                                        We really need a field to record a check number when processing payments.

                                        4 votes
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                                          1 comment  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Dashboard posting of aging receiveables

                                          On dashboard page have aging receivables dollar amount posted.

                                          2 votes
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                                            1 comment  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
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