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  1. Accept onsite credit card payments - e.g. using Square Up

    We hold an annual conference and accept onsite registrations. Currently, we are able to register attendees onsite in Wild Apricot and then we email them an invoice so they may use a credit card to pay online. We use PayPal for our online payments. We are wondering if we would be able to link our payment system to one of these little “square up” card readers that you use with an iPhone so we can just swipe cards rather than ask people to complete an additional step by paying online.

    69 votes
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      42 comments  ·  Online payments  ·  Flag idea as inappropriate…  ·  Admin →
    • Multiple lines on Renewal Invoices

      When setting up Membership level details there is only One Box labeled Membership where I can enter an amount. I would like 3-5 extra lines where I can define both the description and the amount that will display on the invoice. For example:

      Existing
      System displays Membership Fee and I enter 100.00 into the amount field

      New Functionality in addition to above:
      I enter Tennis Fee in the description box and 25.00 in the amount field
      I enter Squash Fee in the description box and 27.50 in the amount field
      3-5 of these would be nice

      When my members renew…

      1 vote
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        Resolved  ·  2 comments  ·  New features  ·  Flag idea as inappropriate…  ·  Admin →
      • Add export in Excel XLS format and/or CSV

        Current behavior:
        Wild Apricot uses XML Spreadsheet format forimport and export. It can be opened in MS Excel 2003 and higher orExcel for Mac 2004 or higher. It also can be opened in some free Officesoftware like StarOffice.

        Desired behavior:
        Using 'old' XLS format instead to be compatible with old version of Microsoft Excel and other spreadsheet software.

        1 vote
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          36 comments  ·  Import / Export  ·  Flag idea as inappropriate…  ·  Admin →
        • Tracking on-site registrations and actual attendance [1112]

          Current behavior:
          Wild Apricot assumes that mos attendees will be pre-registering online and does not provide any special functionality for on-site registrations and attendance tracking. It is still possible to handle that in the following way:
          - record on-site registrations and collect payments. Record attendance. (We assume that you will do it on the piece of paper instead of directly into the system, though this is possible as well).
          - enter all onsite registrations manually via admin backend using 'Add attendee' button. (You might want to add a special registration type 'Onsite' to make reconciliation easier)
          - add option buttons…

          0 votes
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            70 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
          • Sample PHP Application for SSO

            Would it be possible to provide some sample code for the SSO? The documentation for this isn't very clear.

            6 votes
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              3 comments  ·  API  ·  Flag idea as inappropriate…  ·  Admin →
            • Adding recurring events (events with sessions) into my calendar

              Event detail view has a serious flaw. When using the "Add to my calendar" for recurring events. Either outlook, or your web module does not work. 2 hour individual events recurring on each wednesday of the week over a period of several months, now show up as events that are no longer on individual days but are spread into a continuous event of several months. Suggest you remove the "Add to my calendar" option.

              2 votes
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                2 comments  ·  Flag idea as inappropriate…  ·  Admin →
              • Membership approval on mobile app

                At least on Android, it is not currently possible to approve pending memberships on the mobile app as it is done online.

                The only option is to edit the pending member's status, but this does not generate an approval email or even create an expiration date for the membership.

                Please add the approval feature to your mobile app, or make it possible to approve members by editing their membership status.

                4 votes
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                  1 comment  ·  Mobile  ·  Flag idea as inappropriate…  ·  Admin →
                • Add a linkable button gadget

                  A linkable button as a gadget would be very helpful. It is difficult figuring out the html code to embed if you are not already fluent in code. I would honestly put buttons all over my site.

                  1 vote
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                    0 comments  ·  Gadgets  ·  Flag idea as inappropriate…  ·  Admin →
                  • Totals for Contacts

                    Loving the new android mobile app. It's great. Something that would make it even greater would be total counts displayed within Contacts -> Saved Searches. We constantly have a need for a quick look at membership numbers. The numbers could be placed and styled similar to how they are displayed for event registrant numbers in the Events section of the app. That's one approach. Alternatively/additionally, a mobile app equivalent of Members -> Summary would also accomplish what we would love to be able to do. Feel free to reach out if you need more info or ideas. Keep up the…

                    2 votes
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                      3 comments  ·  Mobile  ·  Flag idea as inappropriate…  ·  Admin →
                    • Enable and disable event registrations from mobile app

                      We are an event-driven organization. Our members would surely benefit from being able to register for events, especially day-of-event.

                      From an admin perspective, we would like to have admin access to event attendee lists, and ability to modify an event (e.g. turn registration off or on).

                      0 votes
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                        1 comment  ·  Mobile  ·  Flag idea as inappropriate…  ·  Admin →
                      • Blast email to all members upon creating an event [8073]

                        Guys do you think you could add a button in the events area that would allow to send an email blast "on the spot" notifying that an event has been created...(I know that people that use rss will know immediately but we have a large number of oldies using email)

                        This will save us substantial time since right now we have to either:

                        A) calculate the number of days to the event and set up a reminder for the following day, or

                        b) publish the event, log out obtain the link, log in again, go to the blast email area,…

                        7 votes
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                          9 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                        • put a "Save" button on the page for writing and editing emails to contacts and members. "Save and Close" is there now.

                          Please fix this issue: Although there's a message that says that email drafts have been saved automatically, they are in fact not saved unless you have saved them manually first at least once. Please put a Save button on the page for writing new emails as you have on other web pages. "Save and Close," which is on the page now, is not the same thing.

                          6 votes
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                            1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                          • Report or export event registrations across all events

                            I can't be the only one doing this. I award participation points for my club. I'd like to be able to see on-line or pull a report showing ALL events that an attendee has participated in for a given period of time (IE monthly, annually). The information is all captured I just need a way to pull it out.

                            5 votes
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                              31 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                            • Add a reminder/warning to the PayPal payment screen that payment is not made until the Pay Button is clicked.

                              We are having a problem with users not completing the payment screen. I have attached a screenshot. Quite a few of our users believe they have completed their purchase after entering their PayPal information when they are brought back to this screen. They are required to click on the blue button to confirm the payment. Is there a way for us to customize this page to make it more apparent to the user that an additional action is needed? Thanks in advance for your help.

                              25 votes
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                                6 comments  ·  Online payments  ·  Flag idea as inappropriate…  ·  Admin →
                              • Make Email Template Choices Clearer

                                reorder email contact template choices

                                5 votes
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                                  2 comments  ·  Usability  ·  Flag idea as inappropriate…  ·  Admin →
                                • add mc_fee to payment allocations API

                                  I see that Wild Apricot logs the transaction fee that Paypal charges - it shows up in the Audit log for a payment as "mc_fee". I need this field to be available via API so I can accurately allocate transactions in our accounting system. Can you please add the mc_fee field to the Payment Allocations v2 API call?

                                  1 vote
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                                    2 comments  ·  API  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Erase membership status for members not approved

                                    I often have someone sign up to be a member that doesn't live in the neighborhood. I reimburse their money but am left as seeing them as a "pending member' with a balance. The person was never a member. How can I remove that status and just leave the person as a contact? Is the only way to do this to "suspend" the member who was never a member?

                                    1 vote
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                                      0 comments  ·  Members  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Not show member level on member registration

                                      When a user is registering as a member:
                                      • Hide fees
                                      • Hide subscription period
                                      • Hide recurring payments

                                      These should all be options. When you have a volunteer organization, each of these is off-putting. We need to be able to imagine these elements, however volunteers are put-off that there might be payments or that they might expire as a volunteer. Please create options to hide these.

                                      1 vote
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                                        0 comments  ·  Members  ·  Flag idea as inappropriate…  ·  Admin →

                                        This is totally possible now:
                                        - create a membership level like “Volunteer”, set price $0 and renewal period “Never”
                                        - create a web page add a “Membership application” gadget there
                                        - in gadget settings, choose only this level

                                        When you do so, the application form won’t show any price or period of time.

                                      • Monthly fee

                                        Membership fees have been setup on the first of every month, but it shows that there are no recurring payments, which is very confusing.

                                        Is there a way to take the words "No recurring payments" off the membership application form?

                                        1 vote
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                                          0 comments  ·  Members  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Set default Contact and Member settings for fields

                                          It would be helpful to be able to select default options for visibility in contact and member fields.

                                          6 votes
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                                            0 comments  ·  Contacts  ·  Flag idea as inappropriate…  ·  Admin →
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                                          Wild Apricot Inc. 144 Front Street West Suite 725, Toronto, Ontario, Canada M5J 2L7