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  1. Scheduling reminder in hours, not days, before the event

    It would be very helpful if the reminder for the event could be scheduled in smaller increments than in days (for example an hour before the meeting).

    Discussion:
    1. The dialogue for scheduling actually allows this if one enters the decimal number. Unfortunately, the dialogue window then does not accept the data and refuses to "save".
    2. This feature (i.e. scheduling prior to the event in increments smaller than entire days) is of a particular value now, when the meetings are often virtual. This way, the latest update with the link would add comfort to participants as they would receive…

    48 votes

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    6 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  2. Automatically archive Primary Registrants from the Contacts list after an Event

    When an Event has taken place, there should be a system for Archiving any Contacts who were created from non-Members who signed up for public events. As I understand it, a Contact entry is automatically created, to enable the database to operate.

    I do not find it acceptable that there is no way to automate the Archiving of these contacts. I have been advised to do a manual process of searching for these Contacts, exporting them, manipulating the spreadsheet and re-importing the data. An Event should be programmable such that Contacts can be given an expiry date, after which their…

    17 votes

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  3. moderated or two step event registration

    We'd like to be able to create moderated or two step registration. So someone could register for an event, then a moderator can approve the registration, then the attendee can pay.
    Why? For example, if the event includes use of equipment (in our case kayaks), then the moderator can ensure that the equipment is available, ensure the user is approved for using that equipment and reserve the equipment. Then approve the registration so the attendee can pay.

    2 votes

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    1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  4. Cancellation emails need to send automatically

    The email settings under "Event Registration Canceled" says "Sent when registration is canceled by the registrant, by an admin, or automatically" but the email does not send to the registrant when their registration is cancelled by the admin. I find this misleading as it looks like an email should be sent as soon as it is cancelled regardless, not by having the admin need to click send a notification. Also there is no prompt indicating that the admin needs to do so when cancelling.

    38 votes

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    4 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  5. Show who created event, who last edited it, and when.

    In an organization with a lot of admins, it is helpful for admins to be able to see who posted and who changed an event listing. Please record this automatically and show it on the Event details view.

    For extra credit, provide a checkbox so the admin editing the event can make theirself the event organizer without having to go to the Emails view.

    33 votes

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    10 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  6. Charge (different amounts) for different sessions at events

    I would like to be able to charge for different sessions at an event, and to able to do so while also having the charges be different for members and non-members.

    If that isn't possible, then I'd like to be able to make certain custom field questions only visible to certain registration types.

    Thanks!

    1 vote

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  7. event waivers

    In this new age we'd really appreciate a way to incorporate an editable waiver (such as a Covid-19 safety waiver) to event registration. It would reduce the need for sharing of pens and reduce social interaction at volunteer events.

    1 vote

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  8. Option to Settle refund/Credit to Donation

    If we have to cancel an event due to unforeseen circumstances.... It would be ideal to have an option in the system to "Cancel all" rather then manually clicking on each one and sending the email to each one. ALSO I would LOVE to have an option to settle the refund/credit on account to a donation if our members/contacts wished to still support us.

    25 votes

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    5 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  9. Automatically send email to waitlist when registration becomes available

    You have all this wait list capability, but did not implement an option to automatically send an email to all the entries on the wait list when a cancellation occurs that drops the registration limit below max

    5 votes

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  10. Files on Event Details

    I would like to be able to add files to the Event Details tab. I could then set up our board meetings as events and include agenda, presentations, and minutes on the event, which then could be seen by board members both before and after the meeting.

    I have tried to do this with modifications to the Registration Form, but this isn't a workable approach.

    1 vote

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  11. minimum Limit required for an event

    can we set a minimum registration required? we want to have at least 6 (or 20) or any number to run this event, and we will cancel otherwise.

    10 votes

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  12. Selecting roommates during registration

    We do multiple Ski Tours each year. Each registrant registers and selects the room type and roommate configuration. ie: Double, triple etc up to seven roommates( three bedroom units).
    1) During our registrations for events, we request whom the registrant would like to share a hotel room with. This in turn allows us to match up persons with the rooms and discover how many rooms are actually required for our trips/tours.
    Is there a way to have a lookup table inserted or access to the membership list at that time so they could just select their roommate/s from the list.…

    1 vote

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    1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  13. Customize calendar entry for event

    Please allow the calendar file from the "Add to my calendar" button to be customized, so that details such as a video conference link and other useful information will appear in the calendar entry. At present, custom information can only be included in the confirmation and reminder emails, but emails can get lost before the event. It's much more useful to have event details right in the calendar entry.

    Thanks.

    1 vote

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  14. Waitlist a customer if they haven't paid

    Please set it up so the customer who signs up for an event but doesn't pay, automatically goes on the waitlist until they have made payment.

    2 votes

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  15. Enable Registration through entire event, do not disable until END of event.

    With the pandemic we have moved all of our events to Virtual and each event requires a Zoom link, which is provided upon registration. This works very well until the event has started. The issue for us is that registration is automatically disabled by Wild Apricot at the start of each event. That means that someone who would like to register during the event/after the start time is not able to receive the Zoom link through the normal registration confirmation. I am asking you to consider disabling registration at the END of the scheduled event instead of at the beginning.…

    1 vote

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  16. Automatically send email to manually created waitlist registrant

    There doesn't seem to be a way to send the default 'new waitlist registration' email someone who has been added to the waitlist manually. It is sent automatically if they register and the event is full but if I add them manually it doesn't send. The 'Send Email' links on the waitlist page only link to a blank email or template but both options remove the link to the event so it's impossible to create an email using any event merge fields.

    1 vote

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  17. Show event attendance in public registration details

    When someone tries to print out their event attendance from their profile, the Checked in mark does not show up. Is that a feature that could be added? Our members can use this report for reporting continuing education hours.

    1 vote

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  18. Cancel by Attendee is Confusing

    We host many small group no-fee events and need attendees to be able to cancel themselves but the process of cancelling causes confusion. When they go to My Event Registrations they see a list of events. To see the Cancel button then need to click on an event but not on the event title. Many of them click on the event title and see the event listing. Also having the contact Admin to make changes banner means they do not realise they can cancel themselves. Please can you find a way to make this process easier and less prone to…

    1 vote

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  19. Link sold out events to stopping event announcements

    When an event has a limit on the number that may attend, why can't WA automatically stop sending event announcements for the event? There are times when there is a run on an event and it sells out sooner than expected. When that happens, I have to go in and cancel the prescheduled announcements for the event. When I forget or don't realize the event is sold out and another announcement is issued to our membership, I receive flak because the event is sold out. Can't there be some link between sold out events and stopping announcements?
    Thanks,
    Elaine Douts

    2 votes

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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  20. allow automatic emails for recurring events

    Add the ability to automatically send an email announcement for recurring events. Makes life SO MUCH easier to remind members to attend a recurring (every other week) member meeting without having to manually create an email to do it. Currently done on non-recurring events and as you store all the recurring dates and allow scheduling of emails now in terms of days before event it should be a relatively easy task to add this functionality. We do not always require registrations for these events either as most via ZOOM so please no restrictions in this regard requiring registrations for this…

    2 votes

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