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  1. Scheduling reminder in hours, not days, before the event

    It would be very helpful if the reminder for the event could be scheduled in smaller increments than in days (for example an hour before the meeting).

    Discussion:
    1. The dialogue for scheduling actually allows this if one enters the decimal number. Unfortunately, the dialogue window then does not accept the data and refuses to "save".
    2. This feature (i.e. scheduling prior to the event in increments smaller than entire days) is of a particular value now, when the meetings are often virtual. This way, the latest update with the link would add comfort to participants as they would receive…

    16 votes
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    2 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  2. Automatically archive Primary Registrants from the Contacts list after an Event

    When an Event has taken place, there should be a system for Archiving any Contacts who were created from non-Members who signed up for public events. As I understand it, a Contact entry is automatically created, to enable the database to operate.

    I do not find it acceptable that there is no way to automate the Archiving of these contacts. I have been advised to do a manual process of searching for these Contacts, exporting them, manipulating the spreadsheet and re-importing the data. An Event should be programmable such that Contacts can be given an expiry date, after which their…

    13 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  3. Cancellation emails need to send automatically

    The email settings under "Event Registration Canceled" says "Sent when registration is canceled by the registrant, by an admin, or automatically" but the email does not send to the registrant when their registration is cancelled by the admin. I find this misleading as it looks like an email should be sent as soon as it is cancelled regardless, not by having the admin need to click send a notification. Also there is no prompt indicating that the admin needs to do so when cancelling.

    29 votes
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    1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  4. Show who created event, who last edited it, and when.

    In an organization with a lot of admins, it is helpful for admins to be able to see who posted and who changed an event listing. Please record this automatically and show it on the Event details view.

    For extra credit, provide a checkbox so the admin editing the event can make theirself the event organizer without having to go to the Emails view.

    25 votes
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    10 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  5. Option to Settle refund/Credit to Donation

    If we have to cancel an event due to unforeseen circumstances.... It would be ideal to have an option in the system to "Cancel all" rather then manually clicking on each one and sending the email to each one. ALSO I would LOVE to have an option to settle the refund/credit on account to a donation if our members/contacts wished to still support us.

    24 votes
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    5 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  6. Automatically send email to waitlist when registration becomes available

    You have all this wait list capability, but did not implement an option to automatically send an email to all the entries on the wait list when a cancellation occurs that drops the registration limit below max

    4 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  7. Selecting roommates during registration

    We do multiple Ski Tours each year. Each registrant registers and selects the room type and roommate configuration. ie: Double, triple etc up to seven roommates( three bedroom units).
    1) During our registrations for events, we request whom the registrant would like to share a hotel room with. This in turn allows us to match up persons with the rooms and discover how many rooms are actually required for our trips/tours.
    Is there a way to have a lookup table inserted or access to the membership list at that time so they could just select their roommate/s from the list.…

    1 vote
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    1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  8. Automate event cancellation e-mails

    This blog, https://www.wildapricot.com/blogs/newsblog/2020/04/17/event-management-in-wild-apricot#cancel, recommends manually sending an individual cancellation notification for each registration for a canceled event. Surely this is the kind of repetitive task which could easily be handled "en masse" by Wild Apricot! Why not simply provide a "Cancel Event" button in the Admin view, which would prompt for the cancellation text (as in the individual cancellations) and then send a mass mailing to all registrants?
    P.S. The video has apparently been removed from the above-mentioned blog page, even though the text, "Here's a video to show how this is done" is still there.
    IAC, it doesn't…

    1 vote
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    1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  9. minimum Limit required for an event

    can we set a minimum registration required? we want to have at least 6 (or 20) or any number to run this event, and we will cancel otherwise.

    9 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  10. Enable Registration through entire event, do not disable until END of event.

    With the pandemic we have moved all of our events to Virtual and each event requires a Zoom link, which is provided upon registration. This works very well until the event has started. The issue for us is that registration is automatically disabled by Wild Apricot at the start of each event. That means that someone who would like to register during the event/after the start time is not able to receive the Zoom link through the normal registration confirmation. I am asking you to consider disabling registration at the END of the scheduled event instead of at the beginning.…

    1 vote
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  11. Automatically send email to manually created waitlist registrant

    There doesn't seem to be a way to send the default 'new waitlist registration' email someone who has been added to the waitlist manually. It is sent automatically if they register and the event is full but if I add them manually it doesn't send. The 'Send Email' links on the waitlist page only link to a blank email or template but both options remove the link to the event so it's impossible to create an email using any event merge fields.

    1 vote
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  12. Show event attendance in public registration details

    When someone tries to print out their event attendance from their profile, the Checked in mark does not show up. Is that a feature that could be added? Our members can use this report for reporting continuing education hours.

    1 vote
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  13. Cancel by Attendee is Confusing

    We host many small group no-fee events and need attendees to be able to cancel themselves but the process of cancelling causes confusion. When they go to My Event Registrations they see a list of events. To see the Cancel button then need to click on an event but not on the event title. Many of them click on the event title and see the event listing. Also having the contact Admin to make changes banner means they do not realise they can cancel themselves. Please can you find a way to make this process easier and less prone to…

    1 vote
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  14. Link sold out events to stopping event announcements

    When an event has a limit on the number that may attend, why can't WA automatically stop sending event announcements for the event? There are times when there is a run on an event and it sells out sooner than expected. When that happens, I have to go in and cancel the prescheduled announcements for the event. When I forget or don't realize the event is sold out and another announcement is issued to our membership, I receive flak because the event is sold out. Can't there be some link between sold out events and stopping announcements?
    Thanks,
    Elaine Douts

    2 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  15. Change registrant visibility when moving from waitlist to registrants

    Waitlist: When an event is full and a member puts themselves on the waiting list, the flag for 'Share registration: Show registration on event registrants list' defaults to NO. So when the person on the waitlist is moved to the registrants list, the person still shows up as 'anonymous user'. Please change this flag so that when someone is added to the waitlist, it clicks yes to 'Show registration on event registants list'.

    5 votes
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    1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  16. 1 vote
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  17. Waitlist a customer if they haven't paid

    Please set it up so the customer who signs up for an event but doesn't pay, automatically goes on the waitlist until they have made payment.

    1 vote
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  18. adding events to external calendar from email

    When I send event emails and invitations I want to give people the option to add the event to their own calendar. The instructions in HELP say to append the event URL with "/export."

    However, this doesn't seem to work. First of all, when I append the /export to the event URL in the body of my email, the whole URL is not clickable as one single URL. When I click on the "export" part of it, it does allow me to download a .ics file, but that is not my calendar application - I use Google calendar. Others use…

    1 vote
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  19. Better Visibility for Registration Limits by Registration Type

    If there is an overall limit on registration, the available count appears on the event listing page.

    But if registration is limited in each registration type, that is mostly invisible to registrants and the process becomes confusing.

    o The number of open spaces in each registration type is not shown on the event page. It's only seen after the person starts to register.
    o The event page doesn't show that a type is sold out.
    o Sold out types don't show during registration, unless the person notices that it's not in the list.
    o If only one type is still…

    2 votes
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    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
  20. Waiver review within app

    Within the member app for event registration, the custom 'rules and terms' field doesn't allow members to click on/read the document (such as a waiver) before accepting terms. If members want to read the rules and terms, they are required to go to a web browser and login. The app should allow for a way that registrants can review the terms without having to go to leave the app.

    1 vote
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    1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
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