Schedule event emails by specific date and time, not by number of days before event
We schedule event eblasts to go out on Tuesdays at set intervals before an event. Currently I have to count back from the event date to the desired Tuesday, which is very hard on my aging brain.
Can recurring event emails be scheduled according to date, with that nifty little calendar tool, instead of having to figure out how many days before the event?
Kelly Bruen commented
Right now event email announcements can be scheduled but they only default to X days before the event, vs a specific day and time like other scheduled emails. This is annoying as the emails come out at midnight, not even at the same time as the event X days before. Please add either the ability to schedule at a specific day and time, or at the very least, a time for the X day before feature.
Prior to version 8.1.2, Event Notification emails that were timed to be sent out, say a week in advance, were sent out around the start time of the event. However, with version 8.1.2, Event Notifications are now sent out just after mid-night. Would like to be able to set a specific time for emails to be sent (ideal), or an option to select between mid-night or start of event.
Event emails - should not take several hours to send, so perhaps they could be sent with the same mechanism as other emails, which don't have a delay.
I'd also like to see the ability to schedule event emails including the time, not just the date. For example, being able to send a reminder to registrants one hour before the start of the event.
AgileIndy Board commented
Please make this a top priority! We should be able to decide what day/time we want emails to go out and not be confined to only sending at the start time of the event minus a certain number of days!
This should be a top priority! Its extremely limiting to have to use the start time for the event as the time for an email to be sent. Setting the time of day (not just default to event start time) to schedule event emails (both announcements and reminders) is a must-have!!!
Jillian Dubois commented
Yes! I would love to be able to send out the Zoom link on the morning of the event.
Anne Looney commented
I agree. One thing we have done is for the automatic day of the event email at the start time of the event, is use a subject line "Happening Now!" and then noting that also directly after the salutation in the email. It has been helpful, except then for our virtual events we run into people not being able to register and receive the virtual event link, because the event has already started and Wild Apricot automatically disables registration at the start of every event. So we receive emails for zoom link in reply.
Larry I. commented
I agree completely. We send out emails with Zoom links 2 hours before the event, and they are all manual. If the date field on automatic reminders could be set like the send option on 'regular' emails (date and time), this problem would be eliminated.
It would be very useful to be able to send the event reminder less than 24h before an event, partly so Zoom links are in participants' inboxes on the morning of the event, but also to allow us to share Discord links which have a maximum expiry of 24h. Currently, we have to set a manual reminder to manually send a second reminder on the day with the updated link each month.
We need to be able to schedule reminder emails before an event at specific times. Currently, we can only select 1 day prior to event, but we need to send an email 2 hours prior to the event.
It would be nice if you could schedule event reminders and event emails out for a certain date and time. Currently, WA only lets you schedule back to a certain date and the default time is the start of your event. I would like to be able to send a final reminder on the day of the event since our event are currently virtual it is better to have the reminder with the event log in placed into an attendees inbox on the morning of the event.
Ignatius Jackson commented
Would Be Nice to be able to schedule the event e-mails by date and time and not just by number of days before event. Similar to what you can do for other e-mails in the e-mail section of Wild Apricot.
For event emails...
The only method to schedule announcement and reminder emails is based on 'days before'.
Please add the functionality to schedule emails for a specific date and time.
Becky Abrams commented
I need to be able to schedule event reminders for the actual day of the event
Mary Darby Guidroz commented
I would love to have the "Send email ___ days before" be an actual calendar and time like the scheduling for regular emails. This way of sending them would be less confusing and would give the sender more control of when it actually deploys. I send event email reminders weeks in advance, so the "____ days" is a pain.
In addition to scheduling events by date as opposed to number of days, it would be very helpful to schedule the time the announcement goes out. At the moment, the event notices will only go out at the time of the event, which for us means our event notices go out at breakfast, lunch or dinner time (really not the optimal times for selling emails).