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Limit number of selection for individual registration options

Current behavior:
Automatic cap of event registrations is currently set for the whole event only.

Desired behavior:
Many people use custom event fields to handle registrations for specific sessions within large events. What's needed is the ability to specify for each option in such fields that it should be limited to certain number of people. Once the limit is reached, option should become unavailable.
An example:
Which extra sessions you want to attend?
[] Golf $150 - Max 30
[] strip club $100 - <No Max>
[] History museum $20 - Max 50

138 votes
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Dmitry Buterin shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →


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  • Skotty Dawg commented  ·   ·  Flag as inappropriate


  • Anonymous commented  ·   ·  Flag as inappropriate

    We are in need of this feature and use it with all of our larger events. We just started using Wild Apricot for event registrations, but may need to consider another source if this is not an option.

  • Anonymous commented  ·   ·  Flag as inappropriate

    This is HUGE for us and causing us to seek out other event management options with some of the organizations we run. PLEASE FIX!!

  • Mark commented  ·   ·  Flag as inappropriate

    Please implement this short-coming ASAP. I just discovered this snag and needs to be implemented.

  • Ike commented  ·   ·  Flag as inappropriate

    10 years with no changes to this setup 'glitch'? This does present problems for organizations. Please consider adding this feature.

  • mary1626 commented  ·   ·  Flag as inappropriate

    I have needed this for at least five years now. And I have a few clients who won't move to WA due to the fact that their breakout sessions (separate from the main event) can't have limits automatically setup.

    It is very important to have limits on individual options within an event. Our organization has options for different classes each having a limit and we currently have to monitor during signups and post a notice on the event details screen that some are full (and hope people read the notice and no one signs up for the filled ones).

  • Anonymous commented  ·   ·  Flag as inappropriate

    I would like the ability to place limits on custom fields, with or without a charge, in the registration form for events.

  • Anonymous commented  ·   ·  Flag as inappropriate

    This feature is what may hold us back from moving over to Wild Apricot. I'm kind of shocked that it hasn't been implemented after almost 10 years of continuous interest!

  • Faith commented  ·   ·  Flag as inappropriate

    This would be a valuable feature for us too. We're selling a limited number of raffle tickets for an event, and I can't keep checking registration to see how many have been sold.

  • DeeDee commented  ·   ·  Flag as inappropriate

    We too need to be able to have an event with sub-events and limit the sign-up number per sub-event. We have an outing with different hikes available, but each hike needs a registration cap. Once the registration cap for the particular hike is met, the system should not allow people to sign up for that hike.

    Plus, if you sign up for an all day hike, you should not be able to accidentally sign up for one of the 1/2 day hikes for the same day.

  • mary1626 commented  ·   ·  Flag as inappropriate

    I have a client wanting to move to Wild Apricot, and not having this function is the only reason they haven't. Please implement this!

  • Matt commented  ·   ·  Flag as inappropriate

    It would really be helpful to be able to have people register for sub-events within one main event. Register for the Conference, then choose which breakout sessions you will attend. From what I can tell, Wild Apricot does not have this functionality, correct?

  • Bonnie commented  ·   ·  Flag as inappropriate

    It would be great to have limits on the extra items on the registration form in events.

    We currently have to monitor and change the extra items to (Sold Out + name of event_______) when they fill up. This requires an export of the registration list and sorting of events to check quantities. It would save a lot of time if they could be limited.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Having to manually monitor the 'add-on' event options nearly defeats the point of having an event registration system.

    Once the extra event reaches capacity, there is no way to 'stop' or 'block' additional people from adding it. People continue to add the extras and then we have to email, explain, and issue refunds. Pointless extra work and costly with the labour involved. Too many manual work-arounds needed to try and make WA event registrations function.

  • AdminTeam Events (Event Management, Wild Apricot by Personify) commented  ·   ·  Flag as inappropriate

    Sorry, we didn't make it in 2016. We had to change our plans to address more urgent and important staff.

    This year we're focusing on top requested items:

    For Events area you can see the list here: https://forums.wildapricot.com/forums/308932-wishlist/category/127234-events
    "Limit number ..." has less than 100 votes. There are 9 more ideas with more votes at the moment and we (Events team) hope to implement 4-5 of them.

    So, to be honest with you there're not many chances for this feature in nearest future.

    I can't say anything about next year either, we trying to avoid making promises we can't keep.

    Yuri Karatunov

  • LL commented  ·   ·  Flag as inappropriate

    What is the status of this feature? Obviously it didn't roll out in January 2016 as planned... :(

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