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Limit number of selection for individual registration options

Current behavior:
Automatic cap of event registrations is currently set for the whole event only.

Desired behavior:
Many people use custom event fields to handle registrations for specific sessions within large events. What's needed is the ability to specify for each option in such fields that it should be limited to certain number of people. Once the limit is reached, option should become unavailable.
An example:
Which extra sessions you want to attend?
[] Golf $150 - Max 30
[] strip club $100 - <No Max>
[] History museum $20 - Max 50

117 votes
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    Dmitry Buterin shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →


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      • Anonymous commented  ·   ·  Flag as inappropriate

        This feature is what may hold us back from moving over to Wild Apricot. I'm kind of shocked that it hasn't been implemented after almost 10 years of continuous interest!

      • Faith commented  ·   ·  Flag as inappropriate

        This would be a valuable feature for us too. We're selling a limited number of raffle tickets for an event, and I can't keep checking registration to see how many have been sold.

      • DeeDee commented  ·   ·  Flag as inappropriate

        We too need to be able to have an event with sub-events and limit the sign-up number per sub-event. We have an outing with different hikes available, but each hike needs a registration cap. Once the registration cap for the particular hike is met, the system should not allow people to sign up for that hike.

        Plus, if you sign up for an all day hike, you should not be able to accidentally sign up for one of the 1/2 day hikes for the same day.

      • mary1626 commented  ·   ·  Flag as inappropriate

        I have a client wanting to move to Wild Apricot, and not having this function is the only reason they haven't. Please implement this!

      • Matt commented  ·   ·  Flag as inappropriate

        It would really be helpful to be able to have people register for sub-events within one main event. Register for the Conference, then choose which breakout sessions you will attend. From what I can tell, Wild Apricot does not have this functionality, correct?

      • Bonnie commented  ·   ·  Flag as inappropriate

        It would be great to have limits on the extra items on the registration form in events.

        We currently have to monitor and change the extra items to (Sold Out + name of event_______) when they fill up. This requires an export of the registration list and sorting of events to check quantities. It would save a lot of time if they could be limited.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Having to manually monitor the 'add-on' event options nearly defeats the point of having an event registration system.

        Once the extra event reaches capacity, there is no way to 'stop' or 'block' additional people from adding it. People continue to add the extras and then we have to email, explain, and issue refunds. Pointless extra work and costly with the labour involved. Too many manual work-arounds needed to try and make WA event registrations function.

      • AdminTeam Events (Event Management, Wild Apricot) commented  ·   ·  Flag as inappropriate

        Sorry, we didn't make it in 2016. We had to change our plans to address more urgent and important staff.

        This year we're focusing on top requested items:

        For Events area you can see the list here: https://forums.wildapricot.com/forums/308932-wishlist/category/127234-events
        "Limit number ..." has less than 100 votes. There are 9 more ideas with more votes at the moment and we (Events team) hope to implement 4-5 of them.

        So, to be honest with you there're not many chances for this feature in nearest future.

        I can't say anything about next year either, we trying to avoid making promises we can't keep.

        Yuri Karatunov

      • LL commented  ·   ·  Flag as inappropriate

        What is the status of this feature? Obviously it didn't roll out in January 2016 as planned... :(

      • aeroclub commented  ·   ·  Flag as inappropriate

        This would be a great feature, but what I'd REALLY like to see is an open source plug-in model (a.k.a Wordpress) so that we could all start bulding our own enhancements instead of having to wait for the company.

      • Bonnie commented  ·   ·  Flag as inappropriate

        It would be great to be able to place a limit on items that can be added to the event registration form where you can "Customize Event Specific Fields". We need to limit some of those because they cannot click on multiple registration types when registering.
        Example :

        Tour of Facilities
        Yes - $15.00
        No - $0.00

      • dave Meldrum commented  ·   ·  Flag as inappropriate

        We Could use this feature to get around the problem of disabling an Item. We have to give the caterer 10 days notice of the number of meals. So we could clamp down the maximum to stop people from selecting meals after the cutoff date.

      • Edward Clark commented  ·   ·  Flag as inappropriate

        Our conferences have many workshop choices each day, some in rooms with limited capacity. We have been using rsvpBOOK for our event registrations and that program allows limits for each option. I would like to use WA for this so that we are not having to coordinate two different online applications.

      • Anonymous commented  ·   ·  Flag as inappropriate

        We will move back to wild Apricot to manage our conference once this gets turned on. Now Wild Apricot just needs a easy to use speaker management system with assignable sessions.

      • Joe at NSGP commented  ·   ·  Flag as inappropriate

        This is absolutely awesome! It solves many problems for us.
        Our conference is the first week of June and we start registering in March.
        I look forward to integrating this function into this years' event.
        Joe DeAngelis
        Northeastern Society for Group Psychotherapy

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