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Archive events

Be able to archive events so they no longer show in the event list and do not delete any invoices. But still be able to access them in a search. Kind of like archiving members.

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    Denise RossDenise Ross shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    jgraterjgrater shared a merged idea: event maintenance  ·   · 
    eftguildeftguild shared a merged idea: Member cancel event participation  ·   · 
    Anonymous shared a merged idea: can an event be cancelled instead of deleted  ·   · 
    GillGill shared a merged idea: Managing a database with many events  ·   · 

    24 comments

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      • jgraterjgrater commented  ·   ·  Flag as inappropriate

        would like to hide outdated events without effecting contact and payment status.

      • Tony SuarezTony Suarez commented  ·   ·  Flag as inappropriate

        Simpler still, a simple toggle switch that will show old events or not show old events. It just takes forever to load the events list when you have to wait for 6 year's worth of events to be compiled.

      • CVMG_webadminCVMG_webadmin commented  ·   ·  Flag as inappropriate

        How about an event management tool that allows search on more than a keyword (author, date created, date of event), displays the results in a table where you can set the sort criteria, then allows one or multiple rows to be selected for delete or archive?

      • naisulanaisula commented  ·   ·  Flag as inappropriate

        Yes! I just want to concur with this desire to better manage the Events list, mainly to have an "archive" option for events that are already passed. Another (less preferred) option is to at the very least, be able to move the order in which events appear on the list. This would allow us to move past events to the bottom of the screen. Again, less preferred, as an archive option would be WONDERFUL to remove them from the Events list, but still keep the information/transactions associated with them.

      • Anonymous commented  ·   ·  Flag as inappropriate

        It would be great that the option of cancelling an event, and then posting a note regarding the cancellation would be an option. If we delete it, how do we communicate that? I know that one application I use has this function, but it's necessary. This way you can communicate with your members on why the cancellation is happening...not deleting it and forget it and the members.

      • BobBob commented  ·   ·  Flag as inappropriate

        If we're talking about filtering options here, I would like at least simple logical operators--AND, OR, NOT. At the moment, only AND seems to be supported.

      • BobBob commented  ·   ·  Flag as inappropriate

        Another way to do it would be to not try to show all of the events by default. That part takes a long time, and it slows the filter box too.

      • Will StrangWill Strang commented  ·   ·  Flag as inappropriate

        What your android mobile app does for me with our many events is a good step in this direction, showing buttons for All/Upcoming/Past events and then events by each Tag. When I display one of those categories, it would help if it showed the year of each event, instead of just the month and day.

      • Will StrangWill Strang commented  ·   ·  Flag as inappropriate

        We certainly need better event list access, with our 2751 events right now and adding roughly 200 more each year. Our biggest needs are Date Filter and Filter by Tag, settable BEFORE it starts displaying the huge event list. I like the "tag-based folders" idea.

      • Will StrangWill Strang commented  ·   ·  Flag as inappropriate

        I suggest merging this with "Managing a database with many events [5687]", which is older, has more votes, and covers the same need in slightly more detail. We certainly need this capability, with our 2751 events and adding a few hundred more each year.

      • Keith RiceKeith Rice commented  ·   ·  Flag as inappropriate

        Now after just over 12 months we have 3000 events listed. This makes list management quite laborious.

        We do not want to lose history but some sort of archive option seems to be the most simple and sensible approach ?

      • Keith RiceKeith Rice commented  ·   ·  Flag as inappropriate

        We have only been live for less than a month and have already logged 171 events .

        All are free events so invoicing/ financial issues are not a problem for us but certainly the other features mentioned would be enormously helpful i.e.: date range search, filter by tag etc

      • Katie FritzKatie Fritz commented  ·   ·  Flag as inappropriate

        Our event list (on the administrative back end) is getting pretty long. It would make it easier to navigate if we could view the events in smaller groups instead of one big list that always jumps to the top when you return to it.

        I think tag-based folders would be a great way to organize this, with events showing up in more than one folder if they have more than one tag. This works well for creating public event lists. The folders could show up on separate pages, or be listed one after another on the same page with an expand/collapse feature for each folder & its contents.

        It would still be helpful to have a "see all" feature and search box - don't take that away! :)

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