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Bulk import of attendees

We sometime invoice institutions for a group of attendees. It would be great to have an excel file that can be imported per event to populate the list of attendees.

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Han shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

Hello everyone! 

Seeing your activity on this thread we would like to present you with three new templates using the third-party app called “Integromat”. They could help you to: 
- Copy an event with registrants 
- Export registrations into a Google sheet 
- Import registrations from a Google sheet 

These need a short one-time setup and then you’ll be able to do the actions above in just a few clicks! 

For more info see our blog: https://www.wildapricot.com/blogs/newsblog/2019/04/30/event-registration-integromat 

We absolutely understand this is not a solution but more of a workaround for this request, so we won’t close this thread. But feel free to share your thoughts about these templates as well! 

Please note, these workflows have some limitations and might not suit everybody. But we hope they will make your life a bit easier.


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  • Melisa Bulut commented  ·   ·  Flag as inappropriate

    Yes, please!

    We would like to be able to merge our excel data on event attendance with the existing events that we have recorded online.

    We have several events and programs each month (around 15-20). Our organization utilizes the event/public events calendar feature to record attendees, and offers online registration through the event as well.

    We also offer the option, however, to reply via email or phone directly to the event organizer/chair, who keeps a full list of registrants for her event (our membership is not always comfortable logging in to register themselves for said events). We then receive the full attendance for the event from the event organizer/chair (usually in excel format).

    Ideally, after each event, we would be able to import this "final" list of attendees into the existing event using an excel or csv upload, rather than adding each registrant individually and also "checking them in" (given the volume of data that we have).

    Currently, we have a backlog of this attendance data in excel, and we would like to utilize for a comprehensive view of our members' activity (of which event/program attendance is arguably the most important component), hence the desire to streamline the process!

    Thank you!

  • Connie commented  ·   ·  Flag as inappropriate

    With a membership base of 300+ this is a desperately needed feature! Please make this happen :)

  • Jens commented  ·   ·  Flag as inappropriate

    I would like the ability to import a list of guest registrants and have them added to an event.

    We have big events and we get an Excel document from other clubs - it would be nice to have a way to import those guests rather than entering them one-by-one.

  • Anonymous commented  ·   ·  Flag as inappropriate

    This functionality would be very useful for new events, and to preserve the status of an existing event where you want a populated duplicate, instead of just the empty meta-data for an event which is what you get now with the "Duplicate" button. The template for the import structure of an event, could be exactly the structure of an export file from the same or a duplicated event.

  • MaryA commented  ·   ·  Flag as inappropriate

    I have been doing reservations for our group for 5 years. In prior years, clicking on BACK from the completed invoice would back up to the event so another registrant could be added. (I’m going back to when the tab was ‘add attendees’ instead of ‘add registrant’.) Now, the BACK will only alternate between the invoice details and the registration for the person. It no longer goes back to the event to be able to add another registrant. Now I have to click on event list and start over again. This takes much more time. Is there a setting that I can change. Maybe you think people only enter 1 registrant each time, but I usually enter 15 or 20 at once so staying within the event was much easier.

  • Anne Maack commented  ·   ·  Flag as inappropriate

    Yes, please! Many of my bulk import attendees are already members and on WA, but bulk import would allow me to update fields for all my event participants based on their participation.

  • Anonymous commented  ·   ·  Flag as inappropriate

    We do not allow members to register for events. Is there any way to import a group of contacts/members into an event?

  • NAAAP commented  ·   ·  Flag as inappropriate

    I'd like to be able to import registrants from other systems such as Eventbrite or Facebook into Wild Apricot after the fact. Sometimes I am also just given a list of names and emails from corporate sponsors and would like to add them in bulk.

  • Rob commented  ·   ·  Flag as inappropriate

    Our monthly general meeting do not require registration - those who show up, show up.
    We have a sign-in sheet. We would like to then register these members after the fact so that we have a permanent online record of who attended the event. We can also use this for checking which members are most active.
    The current system only allows one member to be selected from the list. It would be helpful if we could hold the control key & select multiple members to add at once.

  • Stuart McClain commented  ·   ·  Flag as inappropriate

    DEFINITELY! There are times that we need to use outside registration system and want to track those who attended the event. The registration here is great for smaller less complicated events - but sometimes additional flexibility or functionality is needed.

  • Tracy commented  ·   ·  Flag as inappropriate

    YESSSS!!!! Our organization has regular monthly membership meetings. We don't want to require every member to have to register every month. We would like for the list of members to be imported for each member, and then we just mark who attended at each meeting.

  • Leisl Moriarty commented  ·   ·  Flag as inappropriate

    As other platforms are offering add-ons to what WA provides, this function will be invaluable to allowing customers integrate and leverage other technologies that support our work. From mobile apps to providing Continuing Education, this feature is necessary to keep WA relevant and supportive of customer's needs.

    Evgeny, is it possible to share the love as you did with Brandon below?

  • Brandon Longley commented  ·   ·  Flag as inappropriate

    Thank you Evgeny the API Call function works GREAT!

    Now I'm going to get my excel list of registrants, merge their details with MS Word into the API code and import all of my registrants.

    Can't wait to begin online check-ins for membership events!

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