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Bulk import of attendees

We sometime invoice institutions for a group of attendees. It would be great to have an excel file that can be imported per event to populate the list of attendees.

52 votes
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    HanHan shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →


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      • RobRob commented  ·   ·  Flag as inappropriate

        Our monthly general meeting do not require registration - those who show up, show up.
        We have a sign-in sheet. We would like to then register these members after the fact so that we have a permanent online record of who attended the event. We can also use this for checking which members are most active.
        The current system only allows one member to be selected from the list. It would be helpful if we could hold the control key & select multiple members to add at once.

      • Stuart McClainStuart McClain commented  ·   ·  Flag as inappropriate

        DEFINITELY! There are times that we need to use outside registration system and want to track those who attended the event. The registration here is great for smaller less complicated events - but sometimes additional flexibility or functionality is needed.

      • TracyTracy commented  ·   ·  Flag as inappropriate

        YESSSS!!!! Our organization has regular monthly membership meetings. We don't want to require every member to have to register every month. We would like for the list of members to be imported for each member, and then we just mark who attended at each meeting.

      • Leisl MoriartyLeisl Moriarty commented  ·   ·  Flag as inappropriate

        As other platforms are offering add-ons to what WA provides, this function will be invaluable to allowing customers integrate and leverage other technologies that support our work. From mobile apps to providing Continuing Education, this feature is necessary to keep WA relevant and supportive of customer's needs.

        Evgeny, is it possible to share the love as you did with Brandon below?

      • Brandon LongleyBrandon Longley commented  ·   ·  Flag as inappropriate

        Thank you Evgeny the API Call function works GREAT!

        Now I'm going to get my excel list of registrants, merge their details with MS Word into the API code and import all of my registrants.

        Can't wait to begin online check-ins for membership events!

      • kelbererkelberer commented  ·   ·  Flag as inappropriate

        This would help a lot as we often put on events for corporate clients who wish to handle the registration themselves.

      • DennisDennis commented  ·   ·  Flag as inappropriate

        I have a case for needing to import event registration information. We have 95 persons registered (so far) for an event. We added a new registration field. I need to update that field with information I have.

        To update 95 registrations, I have to go into each one, click edit, set the field, Save, Cancel invoice update, click Back, click Next. And do this 95 times. We typically have 250-300 registrants. This manual process is too time consuming.

        I would like it if I could export registrations to XLS, make edits, then import back to the event.

      • RuthiRuthi commented  ·   ·  Flag as inappropriate

        Adding my vote here.

        Would like to be able to import either from Excel or directly register according to search results (eg Wednesday Seniors volunteers).

        As it is I have to print out a list, go to event, add registrant, search for name, create registration, go back, add registrant.... This gets pretty frustrating when you've got 50 participants.

      • OCCOCC commented  ·   ·  Flag as inappropriate

        The ability to upload a registration list for an event or a way to choose multiple members at the same time so you do not have to save them all individually. Similar feature for sending emails; ability to select multiple names at once or import a contact list. (Contact list already created to register new members who took our course).

      • RobinRobin commented  ·   ·  Flag as inappropriate

        I have an event that is chargeable. I did not use an event in WA to identify participants but do have a list of attendees. Now I have to invoice each attendee individually. Would like to be able to upload an Excel (or CSV file) by member number to generate the invoices.

      • directordirector commented  ·   ·  Flag as inappropriate

        Be able to add all members to an event so I can check them in. Right now it's difficult to add everyone one by one. Our members will not RSVP but we want to track their attendance by checking them in.

      • Ed TEd T commented  ·   ·  Flag as inappropriate

        I would like the ability to register to an event a whole membership level with one click with the option of those added to automatically get confirmation email notifications

        We are presently having an event in which members are free but non members get charged. It took me over a half an hour to find, add, and send notification of their free registration to just 15 people in 2 membership levels.

      • Katie RadosevicKatie Radosevic commented  ·   ·  Flag as inappropriate

        Yes, in addition to adding an attendee list from a spreadsheet, I would LOVE to be able to add a whole "Group" of contacts to be registered for a particular event. This way they get the automatic event reminders for events they have already committed to.

        Thank you for your consideration! This would save lots of time on our end.

      • TerryTerry commented  ·   ·  Flag as inappropriate


        We used Eventbrite to create meal ticket orders and print them. It would be nice to be able to import their Meal ticket order # into their event registration so that we can export that information out when needed for name badges etc.

        We also track whether a person has completed their conference evaluations and Act 48 Professional Development credits earned for our records.

        We found it very cumbersome to edit 400 event registration records one by one.


      • James KerichJames Kerich commented  ·   ·  Flag as inappropriate

        I am in agreement with this request. We would really like the ability to load the attendee list from a spreadsheet. This is useful when the registration process is done offline of WA. The way it is now, we have manually go in and add them which takes a significant amount of time. Having the ability to just load the list would be great.

      • Doug MilesDoug Miles commented  ·   ·  Flag as inappropriate

        Different situations, both useful! We use Events for training courses, and want to import 4 years of history of who has attended which training courses. Need to import over 100 courses and 700 trainee records. Not an unusual situation for many associations - especially to sell further courses and refreshers.

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