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Bulk import of attendees

We sometime invoice institutions for a group of attendees. It would be great to have an excel file that can be imported per event to populate the list of attendees.

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    Han shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →


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      • Jens commented  ·   ·  Flag as inappropriate

        I would like the ability to import a list of guest registrants and have them added to an event.

        We have big events and we get an Excel document from other clubs - it would be nice to have a way to import those guests rather than entering them one-by-one.

      • Anonymous commented  ·   ·  Flag as inappropriate

        This functionality would be very useful for new events, and to preserve the status of an existing event where you want a populated duplicate, instead of just the empty meta-data for an event which is what you get now with the "Duplicate" button. The template for the import structure of an event, could be exactly the structure of an export file from the same or a duplicated event.

      • MaryA commented  ·   ·  Flag as inappropriate

        I have been doing reservations for our group for 5 years. In prior years, clicking on BACK from the completed invoice would back up to the event so another registrant could be added. (I’m going back to when the tab was ‘add attendees’ instead of ‘add registrant’.) Now, the BACK will only alternate between the invoice details and the registration for the person. It no longer goes back to the event to be able to add another registrant. Now I have to click on event list and start over again. This takes much more time. Is there a setting that I can change. Maybe you think people only enter 1 registrant each time, but I usually enter 15 or 20 at once so staying within the event was much easier.

      • Anne Maack commented  ·   ·  Flag as inappropriate

        Yes, please! Many of my bulk import attendees are already members and on WA, but bulk import would allow me to update fields for all my event participants based on their participation.

      • Anonymous commented  ·   ·  Flag as inappropriate

        We do not allow members to register for events. Is there any way to import a group of contacts/members into an event?

      • NAAAP commented  ·   ·  Flag as inappropriate

        I'd like to be able to import registrants from other systems such as Eventbrite or Facebook into Wild Apricot after the fact. Sometimes I am also just given a list of names and emails from corporate sponsors and would like to add them in bulk.

      • Rob commented  ·   ·  Flag as inappropriate

        Our monthly general meeting do not require registration - those who show up, show up.
        We have a sign-in sheet. We would like to then register these members after the fact so that we have a permanent online record of who attended the event. We can also use this for checking which members are most active.
        The current system only allows one member to be selected from the list. It would be helpful if we could hold the control key & select multiple members to add at once.

      • Stuart McClain commented  ·   ·  Flag as inappropriate

        DEFINITELY! There are times that we need to use outside registration system and want to track those who attended the event. The registration here is great for smaller less complicated events - but sometimes additional flexibility or functionality is needed.

      • Tracy commented  ·   ·  Flag as inappropriate

        YESSSS!!!! Our organization has regular monthly membership meetings. We don't want to require every member to have to register every month. We would like for the list of members to be imported for each member, and then we just mark who attended at each meeting.

      • Leisl Moriarty commented  ·   ·  Flag as inappropriate

        As other platforms are offering add-ons to what WA provides, this function will be invaluable to allowing customers integrate and leverage other technologies that support our work. From mobile apps to providing Continuing Education, this feature is necessary to keep WA relevant and supportive of customer's needs.

        Evgeny, is it possible to share the love as you did with Brandon below?

      • Brandon Longley commented  ·   ·  Flag as inappropriate

        Thank you Evgeny the API Call function works GREAT!

        Now I'm going to get my excel list of registrants, merge their details with MS Word into the API code and import all of my registrants.

        Can't wait to begin online check-ins for membership events!

      • kelberer commented  ·   ·  Flag as inappropriate

        This would help a lot as we often put on events for corporate clients who wish to handle the registration themselves.

      • Dennis commented  ·   ·  Flag as inappropriate

        I have a case for needing to import event registration information. We have 95 persons registered (so far) for an event. We added a new registration field. I need to update that field with information I have.

        To update 95 registrations, I have to go into each one, click edit, set the field, Save, Cancel invoice update, click Back, click Next. And do this 95 times. We typically have 250-300 registrants. This manual process is too time consuming.

        I would like it if I could export registrations to XLS, make edits, then import back to the event.

      • Ruthi commented  ·   ·  Flag as inappropriate

        Adding my vote here.

        Would like to be able to import either from Excel or directly register according to search results (eg Wednesday Seniors volunteers).

        As it is I have to print out a list, go to event, add registrant, search for name, create registration, go back, add registrant.... This gets pretty frustrating when you've got 50 participants.

      • OCC commented  ·   ·  Flag as inappropriate

        The ability to upload a registration list for an event or a way to choose multiple members at the same time so you do not have to save them all individually. Similar feature for sending emails; ability to select multiple names at once or import a contact list. (Contact list already created to register new members who took our course).

      • Robin commented  ·   ·  Flag as inappropriate

        I have an event that is chargeable. I did not use an event in WA to identify participants but do have a list of attendees. Now I have to invoice each attendee individually. Would like to be able to upload an Excel (or CSV file) by member number to generate the invoices.

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