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Installments / Payment plans for events and memberships

Could Wild Apricot users offer their members an introductory trial rate for, say 30 or 7 days, followed by, say quarterly or six-monthly payments to spread the cost over the year?

That is very helpful during a recession, when many WA website users will find revenue dropping as their members cut back. To be able to spread payments looks very attractive to new prospective members: four quarterly payments of $10 is much easier on the budget than one payment of $40.

The introductory trial could be free, or at a pro-rata cost for 30 or 7 days. During the trial the member can cancel and either pay nothing (free trial) or pay just the pro-rata cost (low-cost trial). If he doesn't cancel, the next payment kicks in and is renewed automatically for each period chosen.

So a typical membership trial would look like one of these:

1. Free 7-day trial. Then $10 quarterly until cancelled.

2. $3.00 low-cost trial for 30 days. Then $20 every six months until cancelled.

139 votes
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    Peter Hobday shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    107 comments

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      • Ski Club Treasurer commented  ·   ·  Flag as inappropriate

        Installment payments would be great, but are probably time and cost consuming to add to your programming. At the moment it would be great if a registrant could simply be able to access the 'Registration types' that can be set up with any amount. Our club has already set up 3-4 types for each trip we offer, so a person could make whichever payment amount they can afford. Would it be difficult to allow a registrant to have access to those?

      • Anonymous commented  ·   ·  Flag as inappropriate

        Installment payment is an essential component for our registration process. My vote will be to decline Wild Apricot unless that functionality is guaranteed to be available before April.

      • Paul commented  ·   ·  Flag as inappropriate

        Wild Apricot - When could we anticipate this change making it into a release? I looks like this thread has been alive for over 8 years.

        Gary - thanks for the workaround. I'll give it a try with one of our trip leaders.

      • Anonymous commented  ·   ·  Flag as inappropriate

        For our club, we have a trip that cost $2000 and we want to allow for an initial deposit and a couple of payments over several months. When someone is making an online payment, allow them to adjust the amount of the payment. It can default to the amount due on the invoice, but allow a partial payment.

      • Jeremy Zelkowski commented  ·   ·  Flag as inappropriate

        We don't need a "payment plan spread out" with a low member cost, but we have introductory membership level that we would like possible for a period of time (up to two years) and then automatically reverts to regular memberships.

        Basically, a student member could be up to two years, and then regular teacher member after and at two years (or one year) allowing both setttings, that would auto convert at the time of 1-2 years.

      • Gary Rubens commented  ·   ·  Flag as inappropriate

        We are a large ski club that sells lots of flight trips, with $250 deposit starting in July, then final payments starting in October (both payment in full and installments). Our solution for the deposit is to create multiple registration types (our trips have lots of options). The Advance Deposit registration type is Enabled in July. This allows us to capture money to boost our cash flow. Last year we had $18K in the bank by September! The other registration types are not Enabled until October, after we have gathered registration info from our participants. We then edit each participant who submitted a deposit, change their registration type from Advance Deposit to the correct registration type. This automatically updates their Invoice, and thus the participant sees his correct Balance Due. Usually only once Edit click per participant.

      • Jodi Paul commented  ·   ·  Flag as inappropriate

        Right! Our organization needs the ability to allow our members to pay for their event and/or membership over time. We super need this!

      • Ed W commented  ·   ·  Flag as inappropriate

        I'm currently hacking out a solution for payment plans and deposits. It is not pretty. Other event management services provide these features built-in. Please implement!

      • Jerry Lenaz commented  ·   ·  Flag as inappropriate

        To add my two cents, if you're already integrating with PayPal, there is an option to setup installment payments on PayPal (for a $19.99/mth fee). It would be great, especially when renewing membership (or when membership is lapsed or suspended), to give the renewing member the option to pay the dues in full or via installment payment. Any status on this "installment" payment for members / renewals / events?

      • Daniel Frankel commented  ·   ·  Flag as inappropriate

        Please provide a way for our members to pay their invoices (re annual subscription/membership) in installments.

        It is easier for some people to pay/afford $20/month recurring rather than $240 one time per year.

        As a work around, I can implement what appears to be an installment plan by setting up a monthly level for a twelth of the actual annual amount and then set it to recurring. So, if dues are really $240 per year and I make a monthly member level of $20 for dues set for monthly renewal, I'll have $240 after twelve months.

        Thank you

      • Chad Gillard commented  ·   ·  Flag as inappropriate

        Building on Doug Anderson's idea...

        Like many others we want to nail down the number of folks who will be attending a larger event ahead of time with a down payment/deposit will putting off the actual payment until the XXX days before the event, and allow partial or installment payments.

        I see this working a bit like the membership application:
        1) Register for the event
        2) Rcv an invoice or have the CC pay on line option to complete registration
        3) Pay a portion of the event rate every XXX days/weeks prior to the event. An email/invoice reminder would be ideal if the same credit card is used (like in recurring payments).

        As the event planner, I'd love to be able to select the number of installments (2, 3 or 4) and what dates those installments are due

        Thanks for the great work WA!

      • Phoenix Ski Club commented  ·   ·  Flag as inappropriate

        Adding the ability to make a deposit, then followed by subsequent payments would make WA usable for us. (Not Amazing). Very disappointed to not see this on the list.

        Ellen Odart
        Phoenix Ski Club

      • Charles Pena commented  ·   ·  Flag as inappropriate

        We had a similar request and it appears to be lumped in the item below. We are looking to collect a $150 deposit then the balance at a later date of $1000 to $5000..

        Installments / Payment plans for events and memberships

      • Ed W commented  ·   ·  Flag as inappropriate

        In the current flow, WA does not provide a deposit option. The deposit is only a partial payment on the full registration price.

      • Doug Armstrong commented  ·   ·  Flag as inappropriate

        Like many others we want to nail down the number of folks who will be attending a larger event ahead of time with a down payment/deposit will putting off the actual payment until the XXX days before the event.

        I see this working a bit like the membership application:
        1) Register for the event
        2) Rcv an invoice or have the CC pay on line option to complete registration
        3) XXX days prior to the event you get an email/invoice requiring you to pay for the event of lose your slot.

        Thanks for the great work WA!

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