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Installments / Payment plans for events and memberships

Could Wild Apricot users offer their members an introductory trial rate for, say 30 or 7 days, followed by, say quarterly or six-monthly payments to spread the cost over the year?

That is very helpful during a recession, when many WA website users will find revenue dropping as their members cut back. To be able to spread payments looks very attractive to new prospective members: four quarterly payments of $10 is much easier on the budget than one payment of $40.

The introductory trial could be free, or at a pro-rata cost for 30 or 7 days. During the trial the member can cancel and either pay nothing (free trial) or pay just the pro-rata cost (low-cost trial). If he doesn't cancel, the next payment kicks in and is renewed automatically for each period chosen.

So a typical membership trial would look like one of these:

1. Free 7-day trial. Then $10 quarterly until cancelled.

2. $3.00 low-cost trial for 30 days. Then $20 every six months until cancelled.

119 votes
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    Peter HobdayPeter Hobday shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    92 comments

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      • Gary RubensGary Rubens commented  ·   ·  Flag as inappropriate

        We are a large ski club that sells lots of flight trips, with $250 deposit starting in July, then final payments starting in October (both payment in full and installments). Our solution for the deposit is to create multiple registration types (our trips have lots of options). The Advance Deposit registration type is Enabled in July. This allows us to capture money to boost our cash flow. Last year we had $18K in the bank by September! The other registration types are not Enabled until October, after we have gathered registration info from our participants. We then edit each participant who submitted a deposit, change their registration type from Advance Deposit to the correct registration type. This automatically updates their Invoice, and thus the participant sees his correct Balance Due. Usually only once Edit click per participant.

      • Jodi PaulJodi Paul commented  ·   ·  Flag as inappropriate

        Right! Our organization needs the ability to allow our members to pay for their event and/or membership over time. We super need this!

      • Ed WEd W commented  ·   ·  Flag as inappropriate

        I'm currently hacking out a solution for payment plans and deposits. It is not pretty. Other event management services provide these features built-in. Please implement!

      • Jerry LenazJerry Lenaz commented  ·   ·  Flag as inappropriate

        To add my two cents, if you're already integrating with PayPal, there is an option to setup installment payments on PayPal (for a $19.99/mth fee). It would be great, especially when renewing membership (or when membership is lapsed or suspended), to give the renewing member the option to pay the dues in full or via installment payment. Any status on this "installment" payment for members / renewals / events?

      • Daniel FrankelDaniel Frankel commented  ·   ·  Flag as inappropriate

        Please provide a way for our members to pay their invoices (re annual subscription/membership) in installments.

        It is easier for some people to pay/afford $20/month recurring rather than $240 one time per year.

        As a work around, I can implement what appears to be an installment plan by setting up a monthly level for a twelth of the actual annual amount and then set it to recurring. So, if dues are really $240 per year and I make a monthly member level of $20 for dues set for monthly renewal, I'll have $240 after twelve months.

        Thank you

      • Chad GillardChad Gillard commented  ·   ·  Flag as inappropriate

        Building on Doug Anderson's idea...

        Like many others we want to nail down the number of folks who will be attending a larger event ahead of time with a down payment/deposit will putting off the actual payment until the XXX days before the event, and allow partial or installment payments.

        I see this working a bit like the membership application:
        1) Register for the event
        2) Rcv an invoice or have the CC pay on line option to complete registration
        3) Pay a portion of the event rate every XXX days/weeks prior to the event. An email/invoice reminder would be ideal if the same credit card is used (like in recurring payments).

        As the event planner, I'd love to be able to select the number of installments (2, 3 or 4) and what dates those installments are due

        Thanks for the great work WA!

      • Phoenix Ski ClubPhoenix Ski Club commented  ·   ·  Flag as inappropriate

        Adding the ability to make a deposit, then followed by subsequent payments would make WA usable for us. (Not Amazing). Very disappointed to not see this on the list.

        Ellen Odart
        Phoenix Ski Club

      • Doug ArmstrongDoug Armstrong commented  ·   ·  Flag as inappropriate

        Like many others we want to nail down the number of folks who will be attending a larger event ahead of time with a down payment/deposit will putting off the actual payment until the XXX days before the event.

        I see this working a bit like the membership application:
        1) Register for the event
        2) Rcv an invoice or have the CC pay on line option to complete registration
        3) XXX days prior to the event you get an email/invoice requiring you to pay for the event of lose your slot.

        Thanks for the great work WA!

      • Ed WEd W commented  ·   ·  Flag as inappropriate

        We would like users to be able to (1) make a deposit followed by a large payment later; and / or (2) pay by an installment plan (it's ok if we have to manually configure the installment plan).

      • JenniferJennifer commented  ·   ·  Flag as inappropriate

        We have an event that opened today and really needed the event to allow a $50 down payment.When you are dealing with 400 people you cannot manually be issuing invoices.

      • Charles PenaCharles Pena commented  ·   ·  Flag as inappropriate

        This thread appears to have lumped two entirely unrelated issues here. It shows me voting for an item about installment payments for the cost of the WA platform. I never would have voted for this.

        The issue that we desperately need is the ability to collect a small ~$150 to $300 deposit (Installment) and then at a later date the final payment of ~$1000 to $5000. Our kicker here is we want the deposit to be payable by PayPal but the final payment by Check Only.

      • Anonymous commented  ·   ·  Flag as inappropriate

        We are a car club and need to print off membership cards with expiry dates. That means it's virtual impossible for us to offer monthly membership as a work around. We really want to stick with yearly membership with monthly installments. A free trial period would also be a welcome option

      • Phillip FerrierPhillip Ferrier commented  ·   ·  Flag as inappropriate

        For our Life Membership ($500) we'd like to have the option of members paying it off in payments of $50 each month.

        I understand this would be a pretty large feature to integrate, so even member's having the ability to make partial payments to a member balance would be nice. I'm asking members to pay off their member balance, but a $500 lump sum is a bit much.

      • RoyRoy commented  ·   ·  Flag as inappropriate

        Would love to see trial membership at reduced rate that can be upgraded automatically and installment payments through PayPal. People do not know what we do and a trial membership would be great. Let them join at half price for a year with most but not all bennies then to renew they would have to pay full price for renewal. I do this now but it's really screwy they way it has to be done and not very professional. Also PayPal installments will increase membership because I get my cash now and PayPal collects from the payee.

      • Charles PenaCharles Pena commented  ·   ·  Flag as inappropriate

        Break an event payment into 2 parts: deposit and payment balance. Balance would have a different due date.

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