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Installments / Payment plans for events and memberships

Could Wild Apricot users offer their members an introductory trial rate for, say 30 or 7 days, followed by, say quarterly or six-monthly payments to spread the cost over the year?

That is very helpful during a recession, when many WA website users will find revenue dropping as their members cut back. To be able to spread payments looks very attractive to new prospective members: four quarterly payments of $10 is much easier on the budget than one payment of $40.

The introductory trial could be free, or at a pro-rata cost for 30 or 7 days. During the trial the member can cancel and either pay nothing (free trial) or pay just the pro-rata cost (low-cost trial). If he doesn't cancel, the next payment kicks in and is renewed automatically for each period chosen.

So a typical membership trial would look like one of these:

1. Free 7-day trial. Then $10 quarterly until cancelled.

2. $3.00 low-cost trial for 30 days. Then $20 every six months until cancelled.

58 votes
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    Peter HobdayPeter Hobday shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    gsscmemgsscmem shared a merged idea: pqrtail payment schedule for events  ·   · 
    Phoenix Ski ClubPhoenix Ski Club shared a merged idea: Allow for subsequent payments in an event.  ·   · 
    Anonymous shared a merged idea: Payment Plans  ·   · 
    Chuck PenaChuck Pena shared a merged idea: Registration cost is broken into 2 components: deposit and Balance due with both have different payment options  ·   · 
    Pam NeidigPam Neidig shared a merged idea: installment  ·   · 
    cheryla.anderson@att.netcheryla.anderson@att.net shared a merged idea: Membership Renewal Online Dues Partial Payment  ·   · 
    KarenKaren shared a merged idea: enable members to pay only a portion of an invoice online using a credit card.  ·   · 

    63 comments

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      • gsscmemgsscmem commented  ·   ·  Flag as inappropriate

        better accounting/event management so that partial payments can be made for an event.

      • Nick HoweNick Howe commented  ·   ·  Flag as inappropriate

        Hi there. Would like to add my voice to this request. We are also a ski club and run multiple trips each year. As others have said, we generally take an initial deposit and then up to 3 other partial payments. Would be great to have this functionality. So far we haven't gone live on Wild Apricot, but if we had this functionality the board has said we would switch over immediately.

      • Phoenix Ski ClubPhoenix Ski Club commented  ·   ·  Flag as inappropriate

        Our trips are offered with payment schedules. We are only able to allow for an initial payment or a full payment. There is no way to go into the event and make further payments. Creating multiple events to handle this is unacceptable. We really need this capability to make Wild Apricot an acceptable solution for our club.

      • LeeLee commented  ·   ·  Flag as inappropriate

        My organization is a member-owned photography gallery. There are 100 members. We have annual dues, but we allow those who can't pay all at once to pay half at renewal time and half later. It would be very helpful to allow a partial payment on membership renewals.

      • Anonymous commented  ·   ·  Flag as inappropriate

        We are working on developing an event which will require a payment plan.
        The total cost of the event is $375.
        A $100 deposit will be due at the time of registration.
        The remaining $275 will be due by the registration deadline.
        It would be nice to have a payment plan option for this where members could pay any amount until the registration deadline.

      • Chuck PenaChuck Pena commented  ·   ·  Flag as inappropriate

        Need to list in the registration that a deposit of $150 is due and can be paid by paypal or check. But need another line showing the balance that is due say $1500 but can only be paid by check (offline). We need the convenience of paypal when the fee is low but saving of checks only we he fee is now high for paypal.

      • Pam NeidigPam Neidig commented  ·   ·  Flag as inappropriate

        Could Wild Apricot develop the capability to support installment payments? We are a ski club and want to start offering our trips for sale via our website, but supporting online sales with current capabilities is rather cumbersome. I'm imagining a summary page that could be added as the final step when necessary in an event registration process where the registrant could specify the amount to pay now (with the balance remaining unpaid and to be invoiced).

      • SamanthaSamantha commented  ·   ·  Flag as inappropriate

        Many of our members will pay half of the membership fees on their own and the other half is paid by the agency. So an option or to split or make only a partial payment would be very helpful. Currently, the only option is for the member to make a full payment (via credit card).

      • KarenKaren commented  ·   ·  Flag as inappropriate

        Currently, partial payments on an invoice can only be made via cash or check and recorded by the administrator. I would like to see members being able to make installment payments online on an invoice using a credit card.

      • Ed TEd T commented  ·   ·  Flag as inappropriate

        An installment plan will require an installment agreement to be executed so that the participant acknowledges that they have a responsibility to finish the payments. Soooo for each of these one would need the ability to create a customized agreement that the participant would agree to

      • Ed TEd T commented  ·   ·  Flag as inappropriate

        We have just met with our marketing consultant who feels that to get people to join it is very very important to offer a low introductory rate and then if they do not cancel they automatically get bumped up to a higher rate. So in our case we would put people on a monthly plan at $99 for the first month and if they didn't cancel it would then increase to $199. In our case they wuld then be making a commitment for say six months so I would also like to see a recurring billing plan feature that would allow one to specify how many months the recurring plan would be in effect - otherwise if we are offering a six month program and the participant is expecting the billing to end at month six we would not have to remember to go back and cancel - the member certainly wouldn't be happy if they got billed in month seven under this scenario

      • Catia JulianaCatia Juliana commented  ·   ·  Flag as inappropriate

        I'm a conference organizer and deal with employees whose agencies will pay conference fees, but not all the add ons like awards banquets and field trips. I have all of these setup on one registration form, and now I will have to go in and manually issue people separate invoices from paypal and then record that in wild apricot when they are paid. Anticipating over 700 people at my event, this is going to be a big task! It would be great to be able to partially pay an invoice and have a balance remaining on the invoice which can then be paid by someone else. One of the reasons we switched to wildapricot for membership and conference registration is the great integration of services; fixing this issue would be very helpful. Thank you!

      • behiribehiri commented  ·   ·  Flag as inappropriate

        Haven't start using the system and we already know installments will be needed. We need to be able to define partial invoices based on number of installments and then allow paypal payment or other tenders to be updated manually

      • KharmanKharman commented  ·   ·  Flag as inappropriate

        We're also in great need for the ability to take multiple payments for an event. Now that Release 5 is out, are you working on this?

        And, meanwhile, if an event costs $1,000, can someone pay $500 when they first register? Or does it force them to pay the full amount at registration?

        Thanks!

      • wolfalohalaniwolfalohalani commented  ·   ·  Flag as inappropriate

        Scott, mind sharing what you do to work around WA not accepting more than 1 payment for an event? Might we have this documented for those of us who are setting up events that need multiple payments?

        FWIW, we're another organization that will need this functionality.

        Thanks,

        Katherine

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