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  1. Multi-Session Events

    Hello,

    Both of our divisions host a number of events that actually occur over multiple time-space blocks. Much as, say, a college class would be organized, registering for one event actually entails being potentially scheduled into all of the subsequent sessions of the event on that schedule. A subset of these events are tournaments whereby not everyone signed up for the event will continue to the next session; in this case the event's sponsor or coordinator will want to adjust the attendees proceeding into a subsequent session. To complicate matters some multi-session events may have a single registration fee that…

    3 votes
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      1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
    • Default registration form for events

      In the same way that there are default announcement and reminder emails for events, it would be great to have the same for registration form. We have 12 to 14 very similar events during the summer and currently I am having to add additional fields to each event. In Version 5 with the ability to select contact fields, which is a great move, I will have to select the contact fields as well.

      3 votes
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        1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
      • Allow event payments to be independent of the actual event [12984]

        Man...that is going to take forever! Can this be addressed in future so
        we dont have to keep an bunch of past events?

        From: Technical Support
        Sent: Wed, 04 Jan 2012 16:11:01 -0500
        To: hamnerja@sjhlex.org
        Subject: [3A6-1697705F-9526] Overpayments
        I see. Deleting an event deletes all its event registrations AND invoices linked to those registrations - they are interdependent. So now you have payments without corresponding invoices. Unfortunately the only way to handle this now is manually delete all these payments one by one.

        Cheers,

        Dmitry Buterin, Chief Apricot
        Wild Apricot: Member Management Magic http://WildApricot.com
        Web software for small associations and…

        3 votes
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          1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
        • Ability to invoice at group level rather than individual

          Many of our events have a cost associated with them, however the cost is invoiced to their organisation (rather than the individual paying). It would be great if, using the group functionality, we could invoice for the event at the group level and the invoice would include the event cost for individuals that attended the event from that particular group.

          This would be set in the Registration Type screen where a particular registration type is set to 'group invoicing'.

          Thanks

          4 votes
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            0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
          • Show Refunds with the Event

            Currently, if you click on Finances, then Payments and Refunds, you can see refunds issued for a cancelled event registration (i.e., through PayPal). But, there is a also Payment and Refunds tab under the Financials of the actual event, which shows nothing (please see attached image). This is very confusing. Shouldn't my Refunds also show under the actual event? (Click Events, select event, click Financials, click Payments and Refunds tab?)

            WA says they don't appear because, once you cancel the Registration, it deletes the invoice, so it has no data to find and show. WELL..... what if you didn't delete…

            2 votes
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              3 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
            • Private Calendar that Members can link with their icalendars

              Currently this is not possible for a private calendar due to password protection. However I know other software gets around this so only members can subscribe to a calendar. Is it possible this could come to Wild Apricot?

              Thanks!

              Pat

              2 votes
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                3 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
              • Display tags in event listing

                It would be great to display the tags (labels/categories) assigned to each event in the published event listing and or calendar. I would like to make these tags visible to the public when registering, as they contain information that is potentially useful to the registrant.

                I looked the online guide and forums, but could not find an answer to this question. A simple check box when setting up the event (Display tags for this listing? Check here) would suffice.

                Steve

                5 votes
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                  3 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                • Event receipts invoice - event registrations without the address fields.

                  Event receipts

                  Receipts can only be set up to include members addresses. Most of our paid registrations are non-members so when they receive a receipt it doesn’t have their address on it.

                  I know I can get around this by adding address fields to the common fields in settings but for most of our unpaid events the address is not necessary and only makes the registration process unnecessarily longer. Also when we get our VIPs to register for free at our events it is sometimes inappropriate and certainly unnecessary to ask for an address.

                  Is there any way around this?…

                  3 votes
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                    1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                  • Events: Pin an event to top of list

                    I would like the ability to pin an event to the top of the Event List when viewing the listview version of events (not calendar view). Some organizations have one or two events (e.g., Annual Conference) that are really important and they always want them displayed at the top of the list -- all year long.

                    Kim

                    4 votes
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                      0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                    • Make number of places left visible on event summary

                      Now that we have more control over the ability to limit the number of places available for registrations, it would be good to be able to display this information on the event page.

                      Currently, you see how many places are left as part of the registration process (incidentally, I have had some people advise that this is somewhat confusing as its not clear that the number of places left are not including the current registration - so I have had people contact me not sure if they're registration was successful on account of it saying 0 places left while they…

                      2 votes
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                        1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                      • Ability to hide from display based on availability date regardless of type

                        We have a lot of registration types for our events, and list of "base fees" on our registration page gets a little ridiculous, e.g. http://mcmla45.wildapricot.org/event-910021

                        I want to be able to only show early bird fees up to a certain date (with member only options greyed out but displayed). And then after that date, I want the full costs to display (again with the member only options visible).

                        I feel like there's not a great way to explain this, but right now there are only 2 options - hide if unavailable or show with special formatting. If I choose the…

                        2 votes
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                          1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                        • Include "no entry" participant detail on Registration Fields report

                          Currently this report does not provide participant names for those without data entered in the field(s) requested when you generate the report.

                          This would be helpful, since now the event manager has to go back to figure out which registrant is missing the data. We use this field frequently to ask for roommate preferences on trips --- often people don't have one at registration time, so it is left blank.

                          I know we can force an entry by making the field mandatory to make them say something there, (or export to Excel) but it would be much simpler if the…

                          2 votes
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                            1 comment  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                          • Deleting event registraion types after copying an existing event

                            When copying a previous event there is no way to quickly delete unwanted registration types that get carried in from the previous event. You can only disable individual reg. types which is tedious.

                            It would be great if there could be a delete button beside each registration type within an event on the Event Registration Types page.

                            3 votes
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                              0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                            • Show event time on Calendar RSS feed

                              On the RSS feed for calendar events, the event title shows the date of the event but not the time as in:

                              It would be really helpful to show the time too such as:

                              or even

                              3 votes
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                                0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                              • Export event registrations even when there are none - to see events without attendance

                                The new Event Export Registrants function is great except it only reports on Events if there is at least one person who has registered. Please fix this as we would like to know what events had no participation as well as those who did have participation. The Event Export function is also really valuable to create a list of all upcoming and future events if we want to put out a flyer or print to a poster.

                                2 votes
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                                  0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                                • Improving manual event registration to avoid errors

                                  With the introduction of the the new screen for Administrators to add people to their events, many are adding existing members as new contacts. I have had four of five examples of this. The reason I believe is that they do not notice the 'Select existing contact' button and go straight to the blank attendee registration form. We hardly ever add new contacts, so the set up for us is wrong.

                                  My suggestion is that the screen be redesigned to make the Select existing contact more prominent. Ideally, in my opinion, there should be two buttons: the first, labelled Select…

                                  2 votes
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                                    0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Multiple Event Rates per Registration Type

                                    Events - it would be helpful to be able to set two different rates for events under the same registration type -
                                    example: Conference Attendee Rate, $5 if registered by March 10, $15 after March 10, max # of attendees 100. This would allow the total number of attendees to be under one registration type when you have to set a limit to attendees. Thank you for your consideration.

                                    0 votes
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                                      0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                                    • conference ratings

                                      It would be great to add a feature that would allow an organization to create a conference/workshop rating form that attendees can complete post event. It would also be great if the website would allow for electronic transmission of a CPD/CEU sheet after the rating is completed.

                                      0 votes
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                                        0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Event Deletion Protections

                                        URGENT: Add additional protections for deleting events.

                                        Problem: If a past event is deleted - particularly a large event with many attendees and payments - it is catastrophic since there is no option to restore an event and all of it's related invoices.

                                        The Duplicate button and the Delete button both lie under the Edit menu and are easily confused.

                                        Solution 1: INADEQUATE - Move the Duplicate and Delete buttons to different menus

                                        Solution 2: ADEQUATE - Create a BIG RED warning when deleting a past event with a second "are you really sure you want to delete this event?"…

                                        0 votes
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                                          0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Easier way to add guest names to a main registration

                                          Be able to enter guest names tied to a registration from the main registration page, without having to open the main registration, click on the blank guest, save, and go back to main registration

                                          0 votes
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                                            0 comments  ·  Events  ·  Flag idea as inappropriate…  ·  Admin →
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