In a previous event registration system I used, I could create coupon codes and then limit the number of times it could be used. The way that I used it was to create each of my sponsor companies their own code, and then limit it to however many discounts they were allowed (i.e. one level of sponsorship gets 2 free attendees to all events, so I would make the coupon be a 100% discount and limit it to being used twice).

Right now, it appears that you can do ONE coupon per registration level. I prefer not to do that for a few reasons, and the primary one being that I can't limit how many times it's used.

In the system I used previously, coupons were separate from events entirely. I'd create them all in one place, and then per event, I could check off which ones could be used. And coupons could be a $$ amount discount or a percentage.

This would be a really useful feature if Wild Apricot were able to add better coupon functioning.

I search the forum, but I can't find anything regarding my situation...so I am posting it here. If there is a similar post and you can point me towards it, I would be greatful.

I guess my first question would be - can we create more than one invoice template? I have a template set up for new members and existing members who renew. This all works fine as I have the {Payment_Instructions} set up so that they make sense for these types of invoices. The instructions thank them for their membership payment and goes through some other 'membership' specific instructions.

What I am trying to do is invoice also set up an invoice that can be sent to our sponsors and other entities NOT associated with us as members, but more as contacts. So now when I send an invoice the {Payment_Instructions} for members is attached and it does not match what I am really trying to do.

Is there a way to create multiple invoice templates or even multiple {Payment_Instructions} that can be picked based on the type of invoice I want to send?

I hope that makes sense!!

My wishlist item:

The result I want is a segmented recipient list that allows me to, for example, send a follow-up message to those who clicked on a certain link or those who didn't open the email the first time.

Right now, I can download the saved list from members/contacts then manually mark opens and clicks as I find them in the email log. I can't download the recipient list from the email log including opens & clicks, though. That would make this easier. Even better would be the ability to segment the list from within the email log where I can see opens & clicks. I'm not attached to downloading, but I do want to be able to play with the data.

Thanks.

How about giving individuals the ability to renew at different times within the bundle rather than all at the same time? With flexible status, renewal dates and individual payment ability etc.. Would make our setup much more manageable that way... We have members in every county across the province, where different rates are charged in different counties. We would like to have 11 administrators across the province who can admin their own regions (bundles). That way all admins wouldn't have to see every email from every new or renewing member. We could make regional folks bundle admins with the members being individuals within each regional bundle. Thoughts?

The email interface is inconsistent on some pages. All pages that have the ability to compose and send an email should have exactly the same interface. They should all provide the ability to use the same editor, use macros, and provide the ability to test, save, and send the email.

This is currently not the case.For example, in the Finances area, within an invoice, you have the ability to create an email to send to the member but this page has only a "Send email" and "Cancel" button. There is no "Preview and send", "Test-email", of "Save and close" (create draft) buttons and there is no WYSIWYG editor or macros available...only plain text

Whenever we view an email in the system, any macro appears with a yellow highlight. When we go into edit mode the highlight goes away and we only have the curly braces (as in {macro}) to indicate where the macros are.

However, if a database column has its header changed, all macros that refer to that column now fail quietly and the {incorrectmacroname} and its curly braces are sent to the recipient. This looks very unprofessional and it would be good if we had a better way to detect the error.

How about: Wherever a text string surrounded by {curly braces} is found which is not a proper macro, instead of ignoring it, highlight it in red. You already highlight the macros in yellow, can you not highlight the {non_macros} in red?

I have over 70 emails in my membership levels and any help in managing them would be appreciated.

I have been getting complaints from members saying there is no spell checker to use when they are using the message and discussion area. For months I have been telling them there was as I use it every day.

The problem is they were correct all the time. I have one in admin mode but when I changed to member view the spell checker was not there. This is a MAJOR problem for me. People need a spell checker to post messages. Please let me know how to fix this problem asap. The message and discussion area is the most important part of our site. Users are not posting as much as they would due to this missing feature.

I am sure its a small fix on my end or something please advise.

As currently configured, a member who renews during the grace period retains the same renewal date, incremented by the membership period (1 year in our case). But if they are lapsed, the renewal date bumps forward to the payment date + 1 year.

We would like to have all overdue and lapsed renewals bump forward to the date they pay. This is an issue for us because we are generous with giving people a fairly long grace period (60 days). It seems unfair that someone who renews 59 days late still has the same renewal date the next year, but someone who renews 61 days late gets their date extended forward. I understand the logic for why it is set up the way it is (members retain their privileges during the grace period), but we would like the option to change this behavior and have all late renewals bump forward.

Our current workaround is to edit the renewal date forward manually, but we would like to have an option in the renewal policy to do this automagically.

I would love to have some sort of "officer" designation capability. I use WA for three(!) nonprofits I'm involved with, each of which has volunteer officers. I've adjusted a few things and made all kinds of workarounds, but if there was a way to assign an officer position to a member, it would simplify many of our processes. Things this could help:

An "officer" directory that is automatic (even if it had to be created through a saved search). My current workaround is to either 1) do a plain web page and list members, updating their info as it changes, and updating officers as that changes or 2) make them a separate membership level, and add their "position" and "rank" that I want them to appear in the directory, then sort by rank and list the officers.

ANYWHERE in the web site, being able to link back to the officer and/or their job description. For example, one of the organizations has a member library. The contact information for our librarian must be updated on the officer directory page, the benefits page, the library page, our resources page, and other places. Likewise for our other officers. Even with a manual "cheat sheet" that I keep for those updates, if I could just list "Librarian" with a link to the officer, it would save having to go to each place each time an officer changes (one of my organizations only elects officers every two years and only has a few, but another has 20 officers that change annually, with occasional shifting during the year--which creates a massive update load). Ideally this linking capability would take it to that officer's profile page, since the member would be tied to that office.

I don't know if it would be easier to have Officers be something with wide customization capabilities or a few select items. Here's what would be helpful to me:

1) Office (President, Secretary, etc)

2) Rank/Sort (sort order on the page--be able to list which office comes first instead of a sort by last name)

3) Job description/qualifications

4) Office term start/end dates

5) (while I'm dreaming) ability to vote for the chosen officer at election time--with some assurance that members could only log in once, yet their vote would be confidential. (we're still totally on paper for this and expect that to continue for awhile)

I have been tasked with adding a special database to our Wild Apricot site.

We need to list details of the boats that our members own and I would dearly
like them to be able to update the info on their boat themselves (it will
save me a lot of work!).

I would like to have quite a large number (around 30) customisable fields,
some with free text entry and some with drop down menu choices.

I need to add at least one photo, preferably more, to each record.

It needs to be searchable on any field.

There would ideally be a link between the boat and its current owner but there must
be provision for transferring a boat to another person : new, existing or non
member. I think this would need to be an administrator only job.

According to WA tech support (Jim Sympathy) this could be achieved by adding 'boat' related fields to a members profile but this would create problems when a boat is sold.

I can't believe that there are not other organisations that use WA that don't have a similar requirement (far too many negatives in that sentence!)

Cheers ... Kevin

Current behavior:
Members can subscribe to receive updates about forum posts by email - by going to the forum and clicking on a subscription link in that forum or topic
However, there is no way for administrator to view their subscription status or change it.
If administrator wants to subscribe them manually, the only way is to log in under member's profile (so he has to know the password) and subscribe to forums as if he is this member - very crude workaround.
Admin can only remove subscriptions from member records.

Desired behavior:
- Allow administrator to subscribe member(s) to one or more forums and edit subscription options in member record (subscribe and unsubscribe)
- Add forum subscription to the membership application page, including default subscription settings