We are just starting to produce some webinars for our members and have opened them to the public to attract new members and establish some good PR. The webinar service, GoToWebinar, has its own registration function that forces us to re-enter registration info into our Wild Apricot database manually. While that is a chore, it's not the problem that I want addressed which is this:

We record the webinars and would like to make each recording available for anyone to view later as long as they register so we can collect contact info. The webinar service offers this function - they archive the recording and register anyone wanting to view it. Unfortunately, that again leaves this registration data on the webinar service database, not in our primary Wild Apricot database.

It would be desirable if we could ask potential viewers to register on our Wild Apricot website before they get access to the video recording. We don't want to allow them to download the video, nor do we want to give them a link to the video. Either of those options would allow them to re-distribute the video or link and we would lose subsequent contacts.

In effect, we want to offer registration for a web event (or deliverable).

While we could offer a free membership level that would allow certain privileges, such as access to one section of our website, there would be no way to determine how many or which video recordings they accessed in that section. The solution is to provide the actual video recording showing upon completion of a registration.

Google Drive or it's equivalents provide for storage size and shared access to make this work and require a login prior to accessing an individual file, but then we open a second registration system and would have to manually transfer the contact information to the Wild Apricot database. A secondary concern is that we would also be providing Google with contact information of our members who want to view an archived webinar.

Wild Apricot's feature set is so rich that I keep thinking there must be some way to make this happen, but nothing comes to mind. Any ideas?

We are using discount coupon codes both to drive attendance at events and to drive membership. Our marketing model incentivizes the sales reps who call on our target audience to sell our events and memberships. When someone uses that rep's code, they get an incentive payment.

Currently the only way to track who used a given code is to manually open each code and report on it. This becomes quite burdensome with 40 or 50 sales reps involved.

We would request an upgrade that consolidates the reporting for these -- either:

1. A discount coupon report that shows the member name, member ID #, the name of the coupon used, the "secret" code, and whether or not paid.




2. Adding the secret code used as a field in the financial reports; or




3. at least as to coupons used for membership, adding the coupon reference as a permanent part of the member database so that member is always linked back to the sales rep who brought them in.

The ability to use discount coupons for both events and membership was a big factor in our selection of WA -- as it gives a lot of flexibility in running our promotions. Thanks for giving this idea some consideration.

Alan Fields

Florida Land Title Association.

Dear Wild Apricot and Users,

I represent a small non-profit that uses WA to put on conferences with 80-100 exhibitors, 500 attendees and roughly $50,000 in sponsorship.

We need a variable pricing system for guest registrations, where say a range of guests for each registration type are one price and another range is another price. Such as: Guests 1-2 are free, but Guests 3+ are a given price.

This is why we need this service, from our perspective: At our conference, an exhibit booth comes with two registrations, but after that, we want people to pay $150 for additional registrants. Similarly, each sponsorship comes with 1-4 registrations, but after they get their allotment, they have to pay a fee for additional registrants.

The Event Management system here allows for only one price - either they are ALL free or they are ALL the price of an additional registration. We could ask for additional registrants in the registration form, but that would mean they wouldn't be included on the attendee list.

This creates a problem for us because these are our only options:
* Set up sponsor/exhibitor guest registration as free, but then invoice them separately for their guests - as you can see, this is not only an inconvenience, but puts us in a bad situation with prime supporters
* Set up additional registrations as the given price, allow for guest registrants to enter information into registration form. But then manually copy data from their additional registrations back into the attendee list. We must do this multiple times during a conference as all prospective conference-goers ask for an attendee list on a daily basis.

It seems like a very simple coding update to include ranges for guest pricing. This would prevent a major source of headache for us.

Thank you for the consideration!

Holly Bullman
Program Manager, Carolina Recycling Association

My club, The Carp Anglers Group, offers one year membership for $25. Before we used WA, we managed our membership with checks in the mail and an excel spreadsheet. We accepted $25 for one year, but offered a discount if a member joined for 3 years- $65 instead of 75.

The only way to replicate this currently in WA is with more levels. That won't work for us. We have levels of membership already set up for USA, Mexico, Canada, and an E-membership. Adding 2 more levels to each of these would be very difficult, plus then I could not look at the USA membership as a whole as easily as I can now.

So, I am really hoping you can add some kind of way to have various payment options within levels to accommodate this kind of wholesale situation.

I thought it would be good to have a "Member-focused SEO" category here, because there are several SEO-related features (not 301 redirects) that my client's members have requested.

Since switching to WA 4 months ago, there has been some attrition of members because more and more, people are seeking better SEO placement through membership organization websites. Their biggest motivation in joining is for the public to be able to find them.

Specifically requested features:

--Customized URL's for publicly viewable member profile pages (so we can include member or practice names in the URL)

--SEO index (.xml) including member pages and member directory, in addition to site pages and public blogs.

--Integrated web stats with access to usage on member profiles. I.e. - how many views/visits on a member's profile page, search terms used to find member, etc. This is to be competitive with other high profile membership directories, e.g. Psychology Today.

Can such category be created, and should I post for each of these separately there?

Many thanks.

I would like to be able to have custom filters for all Filter check boxes. For example, I would like to see only this year's donations, or members who joined last year, etc.

Ideally the filters would all use the same SQL logic/fields, and be available for all or just selected lists (e.g., [Last Name begins with 'G'] would be available for all filters, while [Donation greater than $1,000] would only apply to the Donations section).

I also imagine a grid maintenance view, where all custom filters are listed from top to bottom and the various sections are columns from left to right. Any filter that is not technically possible for any section is shaded out, and the administrator can select and de-select any of the available filters with a check box.

WISH LIST: with EVENTS I would like a solution to make it possible to place a "widget" of a single member's events on their own website. In other words, if we have say 500 members in total as an example, specific members could have this widget to display events on their website of ONLY their own events they have entered on our website (or by tags if they want to include other member events as well, but first things first).

This could be a serious win win situation as it would help Wild Apricot clients (all of us) with a viable selling point of why to renew their annual dues (as they are using the calendar on their own website and administering it through their login through our member site) and it also provides them with an easy to use calendar to replace their own current calendar (if they even have one, which most people don't).

My wish list $.02 worth, but I think it would benefit us all to add another component to strengthen our own online communities.

"Send Message" feature is great feature that we requested for about a year and we eventually got it this August. Thanks very much for that!

Now we are looking for an additional feature to that:

We really want to track how many visitors ahve sent message to our registered members - we want to track the lead that our website generated to our members - a number to attract more new members for sure.

When visitors send message to the member, we would like to receive a copy of the message - it's that simple.

We think most of WA websites will need this feature too.

Please put this on your to-do list.

Vote for this feature if you want to track the leads that your website bring to your members!

I use the Member List Summary page all the time to keep an eye on current membership numbers, but I would love to see an added column that shows how many members have renewed in the last 7 or 30 days (in addition to the "New In Last" columns).

Because we have a large number of lapsed members in our database, the "New in Last" columns are not always helpful to me on their own, either in terms of giving an accurate idea of recent membership activity, or in easily finding a lapsed member who has recently renewed. An additional "Renewed in Last" section (or even a combined "New/Renewed in Last") section would give me a much better high-level view of overall recent activity, and I would imagine that would be true even for organizations that do not have a large number of lapsed members in their database as we do.