I would tell anyone with big websites that the conversion is the most difficult part of going to Wild Apricot, especially when there is need to convert many pages. The conversion process was quite painful. We had php pages with very simple and clean html code. Our subcontractor apparently copied and pasted from the displayed webpage instead. This resulted in poor conversion of links and images. Where we had had had a central repository folder for all the images on the old website, we ended up after the conversion having images attached separately to each page and in many cases links going back to the soon-to-be-defunct website. After the contractor was done, our volunteers had to recreate the central repository of images and revise every page manually and redirect links to that common images folder or to pages on the new website and away from the old website. There must be things WA could do or recommend to make this conversion process easier.

I am hoping that someone will be able to tell me how to do this, perhaps a workaround I haven't thought of?

We are trying to use WA for our conference registration and are having issues because we include hotel stays with our conference fees. Basically, we register attendees by group so they are either ALL members or ALL non-members. Great because the primary contact can register all of their board members/staff at one time and the system knows that they are members so their pricing will be correct. For each guest, their fee goes up $250 and for each room they reserve, it goes up $600. I also need to know WHICH room they are in (to put people together in rooms) so for example, Room 1, Room 2, Room 3. And I need to know if they have any special diet requirements, vegetarian, gluten-free, etc.

I'd appreciate any thoughts on the best way to do this. I could have each guest fill out all the information, but I don't want them to get charged for too many rooms. I'd like the primary registrant to choose the number of rooms and then have them note rooming info, diets, etc, on each guest's registration.

Now that WA can accommodate memberships of different lengths (in years), we want to offer a menu of options such as 1 year, 2 year and 5 year membership lengths.

Right now, everyone who is a member has a 1 year membership.

It looks like I could add 2 and 5 year memberships which NEW members could sign up for, but I don't see how to offer my current members the option to renew for longer at their next renewal date. When they renew, it's automatically going to be for 1 year.

Is there a way that each time a member is up for renewal that they could decide how long to renew for?

Thanks

The main and membership Dashboards both provide do a good job of summarizing data in the system and as such provide a valuable reporting tool.

However, the essence of a report is the ability to share it with others and there is no mechanism to do this. At present these reports are on the screen only and short of taking a screen snap there is no way to pass them around.

I would find it very valuable if there were an "Export" button which allowed us to receive a download of the dashboard in Excel (CSV??) format. This would allow us to both manipulate the report and to share it with the board and our membership.

NOTE: There is already a thread http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8825554-members-to-be-able-to-submit-events-3764 about allowing members to submit their own events. This thread is expands upon that by requesting to also give members the ability to manage those event.

My organization is focused on triathlons and members are the main driver of training events. One of the primary functions of the organization's website is to allow members to post and manage their own events. They don't need approval though we do keep an eye out for abuse.

The type of functionality a member would need to manage an event would be basic CRUD of the event itself as well as the abilty to email the RSVP participants directly in order to send out updates about the event. Financial transactions would not be a part of this (i.e. linking into WA's payment functionality).

RSVP's for our events are limited to members only (side note: it would be nice if a privileged user could have the ability to create an event that allowed non-members to register).

Because this capability is so critical to our organization's functioning, not having it is a show-stopper.

Thx,
@rapdup

I've added the Rules and Terms field and created the page that new applicants must read and approve before proceeding. However, I have imported 450 members from my former system, and they are NOT required to read and approve the Rules and Terms at Wild Apricot when they log if the Rules and Terms field is set to 'no'.

I would like the login procedure enhanced to require existing members to approve the R&T if they have not done so previously, before they are allowed to continue the login process. For Admins not wishing this, it could be made a site option.

If this enhancement is adopted, then changing the R&T field to 'no' via a mass export/import would also cause members to reaffirm a new R&T if the document is revised.

This would make our liability insurer very happy.

davegri in Denver

We are just starting to produce some webinars for our members and have opened them to the public to attract new members and establish some good PR. The webinar service, GoToWebinar, has its own registration function that forces us to re-enter registration info into our Wild Apricot database manually. While that is a chore, it's not the problem that I want addressed which is this:

We record the webinars and would like to make each recording available for anyone to view later as long as they register so we can collect contact info. The webinar service offers this function - they archive the recording and register anyone wanting to view it. Unfortunately, that again leaves this registration data on the webinar service database, not in our primary Wild Apricot database.

It would be desirable if we could ask potential viewers to register on our Wild Apricot website before they get access to the video recording. We don't want to allow them to download the video, nor do we want to give them a link to the video. Either of those options would allow them to re-distribute the video or link and we would lose subsequent contacts.

In effect, we want to offer registration for a web event (or deliverable).

While we could offer a free membership level that would allow certain privileges, such as access to one section of our website, there would be no way to determine how many or which video recordings they accessed in that section. The solution is to provide the actual video recording showing upon completion of a registration.

Google Drive or it's equivalents provide for storage size and shared access to make this work and require a login prior to accessing an individual file, but then we open a second registration system and would have to manually transfer the contact information to the Wild Apricot database. A secondary concern is that we would also be providing Google with contact information of our members who want to view an archived webinar.

Wild Apricot's feature set is so rich that I keep thinking there must be some way to make this happen, but nothing comes to mind. Any ideas?