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Event Manager for specific events only with limited access to other events

How a about a feature to allow an event manager to only have admin access to a subset of all the events. I want to be able to assign event manager rights to only a type (meta data tags) of event not all events. Or another option might be to allow only admin rights to those events that, that person has created.


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    M. Smith shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →


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      • Mark Bower commented  ·   ·  Flag as inappropriate

        Highly desired to have function of designating a member as an "Event Manager" (EM). EM would be designated on a "per event" basis and would be duplicated if an event were duplicated. EM would be able to manually add registrants, manage wait list, cancel registrations, review registrations, export registrations, and send emails. EM would also be able to edit event attributes if that were needed. EM would NOT be able to edit or change contact information.

      • monaschorow commented  ·   ·  Flag as inappropriate

        We have about 10 events a week each of which is led by a different person. We've been using Wild Apricot for years but this may be a requirement that we can't work around any longer.

      • Ross Feldman commented  ·   ·  Flag as inappropriate

        Yes, we have 5 chapters and not all the leaders want event notices for the other chapters, we would like to only have specific Event Admins for Specific Events

      • TangentRW commented  ·   ·  Flag as inappropriate

        I want to give this right to the majority of our members so the limits on some types of administrators would also have to be relaxed.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Agree. Events Manager should not have access to Membership Invoices, only event invoices.

        Also need Limited Event Managers for specific events. Our club has 3+ community events each year, each has a different manager. These managers do not need access to our club member database. (other than maybe view)

        Managers need registration view and edit, view of payment, receipt of payment for event and check in ability. Also ability to add walk-in attendees.


      • Brighton commented  ·   ·  Flag as inappropriate

        We use the Wild Apricot system as a means for our registered members to sign up for paddling sessions. It would be extremely helpful for our coaches if (1)
        (2) If there was an easy way for the coaches to print the attendees list. Right now it is spaced out so much that it can take up to three - four pages. Not all of our coaches are administrators and don't require that access.

      • ebasso561 commented  ·   ·  Flag as inappropriate

        Please add this feature! We organize ski trips and it would be extremely helpful if each trip leader could be the administrator of his/her event: add or delete participants, edit their registrations and so on. We would be giddy with happiness! thank you so much.
        Estela VP of Ski Trips

      • ebasso561 commented  ·   ·  Flag as inappropriate

        Dear Wild Apricot;
        It would make our Club wildly, giddily happy if each event can have a different administrator, with the ability to add attendees to that event or to edit the registrations for that event. But that right would be FOR THAT event ONLY! We sell ski trips and we would like each trip leader to have control of their event (but not the others)
        Is there a way to do that right now? Hoping… J
        Thank you so much in advance
        Our domain is www.gatorsnowskiclub.com and this would be extremely useful to manage the ski trips.
        Sincerely yours;
        Estela Basso
        VP | Ski Trips

      • Cassandra commented  ·   ·  Flag as inappropriate

        Agree. Our swim club needs this so that emails can be automatically sent to the lifeguards. Not "forwarded."

        I just need a box to fill in multiple email addresses separated by comma's in the Organizer(s) field. Currently you only allow 1 organizer.

      • Susan Culligan commented  ·   ·  Flag as inappropriate

        Yes! We need a way to send system emails regarding educational events to our Education Coordinator and non-educational events to our Event Coordinator. Currently they both have to get each others' emails and this is annoying.

        So, the ability to add separate Event Managers would be great! Also, if there is a way to add categories within the other Managers (System, Membership, Donation, etc.) that would be helpful as well.

      • Gordon commented  ·   ·  Flag as inappropriate

        Yes, that would be a better way to do things. However in your post here http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8827180-event-manager-for-specific-events-only-with-limite you stated that the topic "Event-specific administrators [10260]" was now considered closed after the release 4.4 which enabled an event manager to receive copies of confirmation emails. In my opinion, the ability to cc an event admin on a confirmation email does not constitute "Event Specific Administration".This thread "Event Manager for specific events only with limited access to other events [2548]" sounds a lot like thread 10260. My suggestion to provide an event admin a way to get a dump of the registrant database falls short of full admin capability but (maybe) is a less challenging task and could be implemented on a more aggressive schedule. I hope that these threads are not closed and that we can look forward to seeing some meaningful improvements how events are managed.

      • GRRowing commented  ·   ·  Flag as inappropriate

        May I please nudge this discussion? We have been watching this forum for years and waiting for this feature, which would be EXTREMELY valuable to our organization --- the ability to designate one contact as an individual event's "manager", for whom only that event, or any events for which they are manager, would be accessible in admin view, and to whom all event-related emails, such as registrations, etc. would be forwarded. This would be great, great, great.

        I saw another thread about this feature in an archived conversation, http://forums.wildapricot.com/forums/308920-archive/suggestions/8831335-event-specific-administrators-10260 ... please consider this idea again! Thank you, and thank you for such an enormously useful tool (in general)

      • molly flanagan commented  ·   ·  Flag as inappropriate

        I agree. I just started with WA and have fleet captains throughout the US who should have access to updating the events calendar ONLY. This seems like something the Administrator can elect to give a member after they have joined.

      • ahernandez0231 commented  ·   ·  Flag as inappropriate

        Development of two categories for events. Event manager and event administrator.

        When you provide staff or volunteers the ability to enter events, they should not have access to the entire organizations finances, contacts and members.

        So an event manager can add and edit events. Email the different categories members or all contacts about the event, but not have the access to everything.

        Event administrator would have access to everything.

      • Mia Schober-King commented  ·   ·  Flag as inappropriate

        My organization has the same needs as far as limiting event managers with access to only their events. As an example, we hire a gatekeeper to sign in our beach members. This employee has no valid reason to look at system pages, contacts, settings, finances, or (yikes) send emails.

        We create restricted Board of Director only events where we document meeting minutes that are only intended for a limited audience. As it is now the gatekeeper employee could view this information along with far too much other information that is on a need to know basis only.

        As a side note, the same issue arises with webmaster settings. Why a webmaster with access to only one page be, in turn, granted access to all the system files? As an example I would like to grant a blogger access to one specific page. Not sure this can be done without revealing/risking all the system pages including restricted files.

        Also, would like to mention, happy to serve as a beta tester. Let me know, if I can help.

      • Scott commented  ·   ·  Flag as inappropriate

        We could certainly use this functionality as well. We run a sports officials' association. We have several different people who need to add/manage events (officiating assignments for football contests). But they should have access to only their own events. Some of these people are not members of our association, so the only thing they need access to is event management. They don't need to be able to see or do anything that is not directly associated with their event. If there is a payment that needs to be processed, that is all handled by our treasurer, who is a MEMBERSHIP MANAGER level admin and can do all of the financials in WA.

        In addition, right now if you set someone as Event Manager they can change the information about any contact in the database (including passwords!). That is one of the biggest problems for us.

        Having this functionality would lead to many more orgs like ours potentially choosing WA...

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