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Registrant to view and change his event registrations

Current features:
Once registered, a person can not change anything (i.e. cancel/edit details) about their registration, this can only be done by the administrator

Desired behavior:
Registrants should have the ability to view and edit their own event registration(s)

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Dmitry Buterin shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

Hello, dear supporters!

We’re happy to announce that now your registrants can view and cancel registrations.

This suggestion has accumulated many votes and comments. As usual, we started with the main needs and some of your requests are not covered in this release.

What released:

  • All registrants now can view all their event registrations in one place. There is new tab ’My registrations’ in the profile.
  • You, as administrator, can allow them to cancel their registrations and specify cut-off date if required.
  • We added new email – Event registration cancelled. This message is sent when a registration was cancelled, either by an administrator or by the registrant.

What is not covered yet:

Check our help page for more information about these changes and others, that we added in this release – https://help.wildapricot.com/display/DOC/Release+5.15

We hope you’ll like it. Please leave your feedback any time by email, by using in-product feedback form and use our Wishlist for sharing your new suggestions.

Thank you for your patience and have a great day!

Events crew @ Wild Apricot


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  • Walt Bilofsky commented  ·   ·  Flag as inappropriate

    This is a great feature but my members aren't using it. They don't know about it and don't remember that I told them about it.

    Could you please change the subtle "Already registered" link on the event page to a button, like the Register button, that says "View or Cancel Reservation"?

  • Walt Bilofsky commented  ·   ·  Flag as inappropriate

    Also, I see that the registration link from the event page is still "Already registered." See my suggestion below, or if you don't want to do the logic programming, at least change it to "View your registration."

    If the aim is to take a load off the admins by letting the registrants cancel, please finish the job by letting them know they can.

  • Riley Jackson commented  ·   ·  Flag as inappropriate

    I agree with
    Walt Bilofsky commented December 03, 2017 11:24

    Thank you so much for this!

    One little suggestion: At the top of a cancelable registration, the page displays "Registration confirmed. To change, contact administrator."

    This is the first thing on the page and someone wishing to cancel might not read further. I suggest you change it to "Registration confirmed. To cancel, use button below. To change, contact administrator."

  • Walt Bilofsky commented  ·   ·  Flag as inappropriate

    Thank you so much for this!

    One little suggestion: At the top of a cancelable registration, the page displays "Registration confirmed. To change, contact administrator."

    This is the first thing on the page and someone wishing to cancel might not read further. I suggest you change it to "Registration confirmed. To cancel, use button below. To change, contact administrator."

  • AdminTeam Events (Event Management, Wild Apricot by Personify) commented  ·   ·  Flag as inappropriate

    Cynthia, thanks for commenting.

    Your case is totally make sense and I created the new thread based on your request https://forums.wildapricot.com/forums/308932/suggestions/32446940

    But I wanted to note that if one person (the bundle administrator / parent) register another person, this registration will be shown in the profile of both people.

    Events crew @ Wild Apricot

  • Cynthia Woodard commented  ·   ·  Flag as inappropriate

    Happy to see this much going in, but what we really need is the ability for bundle administrators to at least SEE (if not edit) the events their bundle members are signed up for or have taken in the past. We have a membership with parents and children. And on top of needing to be able to have parents sign their children up for events (but not themselves) we need parents to be able to see the events their kids are signed up for.

  • Sarah commented  ·   ·  Flag as inappropriate

    Really looking forward to getting these changes in. It's a MUST for our members as we host so many events, it would be quite a burden for our admins to have to change event registration. Is there a "hoped for" roll out date for these changes?

  • AdminTeam Events (Event Management, Wild Apricot by Personify) commented  ·   ·  Flag as inappropriate

    Sigismund, thanks for commenting.

    The presented changes are only the first step in our roadmap. We try to divide and release big changes (like this thread) by chunks, step-by-step. And we understand that the ability to update registration is no less important than canceling.

    Katya, Events crew

  • Anonymous commented  ·   ·  Flag as inappropriate

    The proposed changes are not up to my expectations. If I understand it correctly it only offers the possibility for a client to cancel his/her participation in an event.
    We are congress organizers and receive both registrations and abstracts. Often, our clients want to change their submitted abstracts. I suggest that they should be able to do so (by themselves) up to a deadline. Currently, only the administrator can replace a submitted abstract by a new version (sent by email), and this procedure is prone to errors (followed by complaints of clients).

  • aperesx commented  ·   ·  Flag as inappropriate

    We welcome the functionality proposed above. It was a concern for us that the registrant could not change his registration, specially when it included accommodation in hotels and banquets which were optional as all these changes had to be channeled to the registration office overloading that office.

    The cancellation will be useful especially with the options you mention above.

    We wouldn't allow too much freedom in terms of cancellations because of the impact it will have on the logistics of the event. For instance the caterers will require numbers to be firmed some quite some time before the event and if registration cancellation is made available to the registrant himself or herself, we have to be able to close that option before the time we have to confirm the numbers for the various logistics suppliers or we will be charged for those that cancel after the confirmation of numbers date.

    Alvaro Peres

  • Stewart Velzian commented  ·   ·  Flag as inappropriate

    As a user I would like to cancel myself off an event so that I don't have to email or contact the administrator.
    As an administrator I want my users to be able to request removal from an event via the system so that they don't have to contact me directly.
    As an administrator I want to be notified when a user requests that they are removed from an event so that I can process these in an orderly manner.

  • Kenny Mac commented  ·   ·  Flag as inappropriate


    Please do not open the ability to self-cancel until the auto pull from wait list is working. Else a space will open up and be available for someone to "steal" it whilst people are stuck on the wait list.

    I suggest implementation in the following order:

    1 - Allow "request cancellation"
    2 - Auto-pull from wait list
    3 - Allow self-cancel

  • Chris C commented  ·   ·  Flag as inappropriate

    Would like to have member add a guest to their registration AFTER they have registered

  • Judy Pfeiffer commented  ·   ·  Flag as inappropriate

    It would be very helpful for members to be able to see if they registered for an event in their profile even if the event is free. We have "Season Pass Members" that pay for all events up front but still need to register for each individual event.

  • AdminTeam Events (Event Management, Wild Apricot by Personify) commented  ·   ·  Flag as inappropriate

    Thank you all for your comments!

    Yes, good point, we’ll consider it.

    You’re right, but it’s just a mockup to show general behavior, not a real life workflow. If an event is free — there won’t be any information about invoices.

    Sorry, but we don’t give an opportunity to change person registration anyhow in the first version of this feature.

    Steve H,
    Yes, it’s still required in case registrant would like to change something in his registration, for example, he decided to get VIP ticket instead of regular.

    Steve S,
    We hope to release it this year.

    Drew, Pat,
    Sorry, but in the first version of this feature, we are not going to introduce a cancellation fee or credit holdback.
    You might consider processing such cases manually, using option “Do not allow cancellation”

    Glad to inform you that after reviewing your comments we decided to include "Automatically add a waitlisted person upon someone's cancellation" feature in this solution. Related Wishlist topic: https://forums.wildapricot.com/forums/308932-wishlist/suggestions/12369927-automatically-add-a-waitlisted-person-upon-someone

  • Walt Bilofsky commented  ·   ·  Flag as inappropriate

    Looking at this again, I don't see an intuitive way for the member to know that they can cancel their registration.

    On the event detail page, they will see the Register button and the "Already registered" link. Then they have to know to click one of those to get to the Event registration page, and then click View details to get to the Event registration details page.

    So until every member learns how to cancel (which will never happen) the admin will still have to handle emails from them, although now we can just tell them what to click.

    My suggestion is to change the "Already registered" link on the Event details page to either "View your registration" or, if cancellation is enabled for the event, "View or cancel your registration." And then on the Event registration page, change "View details" to "View details or cancel" if that is available.

  • Kristen commented  ·   ·  Flag as inappropriate

    Allow users who are registered for an event to make changes to their registration up to a prescribed date without having to contact an administrator. I know JotForm has this capability, and it's been very helpful, but Wild Apricot unfortunately does not.

  • Ben Wilford commented  ·   ·  Flag as inappropriate

    On slide 7 of the design slide show, it displays a "Free" event. On slide 8, it shows where a popup is displayed because the person is cancelling the event. The popup says "Note: Your Invoice will be voided and a credit will be applied". Why would it say anything about an invoice and credit if it is a Free event?

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