756 results found

1. Add holidays to event calendar

   I would like to import a list of holidays into the WA calendar gadget. I'm thinking of something similar to how I can choose to add "Holidays in [country]" as another calendar in Google Calendar.

   I know I can add sessions to a "Holiday" event, but it would be nice to have the name of the holiday as the title instead of "Holiday" without having to create an event for every single one.

   3 votes

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2. Event coupon codes bypass membership checks/settings

   When someone registers for an event using a coupon code, it bypasses all membership checks and conditions. Thus, when a member mistypes their e-mail address when signing up for an event using a coupon code, a non-member contact is created for the registration, and the member's account is not tied to the resulting registration. This messes up our contact database, all automatic e-mailing (usually the e-mails will bounce so the registered member doesn't get any communications), the organizer's records, and the member's membership record.

   We have very good reasons for wanting to limit coupon codes only to members. For example, this is a way to give the member event organizers a "deal" for all their hard work when they sign up, it allows us to allow discounts for speakers or instructors who are members, etc.

   When someone registers for an event using a coupon code, it bypasses all membership checks and conditions. Thus, when a member mistypes their e-mail address when signing up for an event using a coupon code, a non-member contact is created for the registration, and the member's account is not tied to the resulting registration. This messes up our contact database, all automatic e-mailing (usually the e-mails will bounce so the registered member doesn't get any communications), the organizer's records, and the member's membership record.

   We have very good reasons for wanting to limit coupon codes only to members. For example,… more

   4 votes

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3. Registration e-mails not routing properly on manual notification

   When an administrator manually registers a member for an event, and then clicks the "Send Notification" button, the resulting "registration confirmed" e-mail does not also go to the organizer per the mail routing rules defined for the event's "registration confirmed" e-mail settings. Furthermore, the "Send Notification" button also doesn't give the administrator a way to add a CC e-mail address to the notification, or a checkbox to allow the organizer to be CCed.

   In short, this is inconsistent with the event settings and adds to the work the administrator needs to do - they need to manually inform the organizer of the registration, and the organizer doesn't get the information normally included in the "registration confirmed" e-mail they get copied on when a member registers themselves. For large events, this is a lot of unnecessary work for all involved.

   When an administrator manually registers a member for an event, and then clicks the "Send Notification" button, the resulting "registration confirmed" e-mail does not also go to the organizer per the mail routing rules defined for the event's "registration confirmed" e-mail settings. Furthermore, the "Send Notification" button also doesn't give the administrator a way to add a CC e-mail address to the notification, or a checkbox to allow the organizer to be CCed.

   In short, this is inconsistent with the event settings and adds to the work the administrator needs to do - they need to manually inform the organizer… more

   3 votes

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4. system email for change to event location

   I would like for the system to send out an automatic email when important details about an event are changed (date/time/location). Currently we can click to send an announcement/reminder, but it doesn't actually call out what was changed so the information will likely be overlooked compared to an email with a subject like Date/Time/Location Changed: [name of event].

   3 votes

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5. Set a different email to go out before each session

   I'd like to have more options for sending out emails related to events when there are multiple sessions for a single event.

   I need to be able to set a different email to go out before each session. Right now the only options are to send the same email out before every session or send an email out only before the first session.

   2 votes

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6. calendar tooltip

   Our event titles are longer than are allowed to be displayed on the calendar. Create an option to select to have the event title added to the tooltip so that instead of only seeing date & location on mouseover, you see title, date, & location.

   4 votes

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7. gray out past events

   We show our past events on the calendar, but it is not visually obvious which ones are past vs future. I would like two additional options for past events: showing as gray, or showing as % saturation. This would make past vs future easier to see at a glance.

   6 votes

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8. Copying event: Remind admin to change date and title

   When an admin is editing a copy of an event and clicks Save, and either the title or the date hasn't been changed, and the event has been set to Public, pop up an "Are you sure?" box.

   4 votes

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9. Provide easy way to transfer a registered contact to the waitlist

   The new waitlist facility is a welcome addition, however it does not fully cater for the way we operate.

   We ask as many contacts as possible to register for events. Selection to participate is at the discretion of the event organiser and not on a first-come, first-served basis. To activate the waitlist, we limit the number of registrations after they have been received and then move those not selected to the waitlist

   The only option for Admins to add waitllist registrations is to create a new entry. If an Admin wishes to move to the waitlist someone who has already been registered, all the registration data previously provided has to be re-entered. It should be possible to transfer a registered contact to the waitlist

   The new waitlist facility is a welcome addition, however it does not fully cater for the way we operate.

   We ask as many contacts as possible to register for events. Selection to participate is at the discretion of the event organiser and not on a first-come, first-served basis. To activate the waitlist, we limit the number of registrations after they have been received and then move those not selected to the waitlist

   The only option for Admins to add waitllist registrations is to create a new entry. If an Admin wishes to move to the waitlist someone who has already… more

   4 votes

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10. Integration with Meetup

    Integration with Meetup for non-programmers. Meetup's market power comes from its Facebook-like ability to inform Meetup users of similar Meetups happening in their geographic area or in the user's area of interest; it is superior to Facebook in its ability to organize actual activities. If it were not for these features, Meetup could be ignored by Wild Apricot users. Position Meetup as a feeder market for selling Wild Apricot (WA) services to Meetup groups that have grown to the point of needing more sophisticated member management and website integration, without relying upon programmers.

    1) Map WA user logon authentication with Meetup user ids similar to WA’s existing ability with Facebook and Google+.

    2) Map WA membership levels and administrative levels to Meetup organizer (i.e. Meetup administrator) levels.

    3) Allow Meetup events or proposed events to show up as WA events and vice versa.
    a. Map certain WA event registration types to Meetup event registrations (at least free registrations but allowing fee charging registrations should be investigated even if the payment will go through the Meetup group itself) while keeping other WA reservation types exclusive to WA resources. WA event registration types that map to Meetup would be open to event registration to Meetup users, with the registration slots being taken on Meetup showing up as registrants, or at least as slots taken, on WA.
    b. WA would need to complete its planned project of allowing members to submit events and map this to the Meetup system for doing the same. Most likely events mapped to Meetup would be created on WA first then mapped to Meetup but the alternate approach of allowing Meetup events to be created and mapping to limited versions of WA events should be considered.
    c. Allow WA to have proposed events waiting for confirmation from the event organizer about when and where it will happen. Map this to Meetup events that are waiting for a time. As a part of this allow even mere contacts to propose events even if the event will require an actual member to finally organize the event itself.

    4) Add to WA venue booking and allow administrators and members with the right level of access to add these venues to events, then map the venues into the Meetup representation of the WA events. Meetup allows organizers to define a restricted list of venues that a group will use but it does not treat these venues as bookable resources. WA has user proposals for including bookable resources but currently has no such feature. WA could offer administrators and members with the right membership levels to book organization-defined resources (a conference room, a boat, etc.) and then to place those resources as the venue or one of several venues for an event. This could then be mapped into the Meetup equivalent of the WA event.

    WA is currently superior to Meetup in terms of overall website design, sub-group creation and management, contact and member search, email blast management, more sophisticated administrator privileges, membership billing and accounting, allowing differing membership levels, allowing differing event registration types, and offering more payment processing options. Meetup is currently superior to WA in terms of publicizing a group’s existence and a group’s events to non-group members, allowing group members or even contacts to self-organize events, and it has a more attractive user interface for some of these functions.

    Wild Apricot’s major selling point to us is that it offers a lot of integration without relying upon programmers, however there are powerful social media that organizations need to connect to and do so in an integrated fashion without requiring programming. We cannot ignore them. We are currently investigating using Meetup as a public front end for our organization along with Facebook but integration is a major hurdle with both social media systems.

    Integration with Meetup for non-programmers. Meetup's market power comes from its Facebook-like ability to inform Meetup users of similar Meetups happening in their geographic area or in the user's area of interest; it is superior to Facebook in its ability to organize actual activities. If it were not for these features, Meetup could be ignored by Wild Apricot users. Position Meetup as a feeder market for selling Wild Apricot (WA) services to Meetup groups that have grown to the point of needing more sophisticated member management and website integration, without relying upon programmers.

    1) Map WA user logon authentication with… more

    14 votes

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11. Show if member ticked the 'Invoice me' box in registration report

    Sometimes a registration is not paid for online due to a technical issue with PayPal or they have changed their mind and abandoned the registration. Sometimes it's because the person ticked the 'Invoice me' box but there is no way to know this. Please add the 'Invoice me' field to the registration information that can be exported in a report so we can service our customers appropriately.

    10 votes

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12. Allow people to register for several specific events during one day with one registration and the appropriate payment for their choices.

    Often we have several workshops, or events, on one event day. I want to have people register for specific events during that day on one registration and the appropriate payment for their choices. I can only create a separate registration for each event and with separate registration fees. This is not useful.

    8 votes

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    3 comments  ·  Events  ·  Delete…  ·  Admin →
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13. Event Reminder sending to selected registrants

    Enable Event Reminder to be sent to selected registrants only.
    Currently, event Reminders are sent automatically to all registrants (we send them out 2 days before an event). But if a member registers for an event after the Reminder has been sent, there is no way to send the Reminder to them - the Reminder can only be resent to all registrants. We use Reminders to provide final details such as meeting place, what to be bring etc. which is important also for those registering just the day before an event.
    This could work in a similar way to the "Send notification" function is used to send the Confirmation email to manually added registrants.

    Enable Event Reminder to be sent to selected registrants only.
    Currently, event Reminders are sent automatically to all registrants (we send them out 2 days before an event). But if a member registers for an event after the Reminder has been sent, there is no way to send the Reminder to them - the Reminder can only be resent to all registrants. We use Reminders to provide final details such as meeting place, what to be bring etc. which is important also for those registering just the day before an event.
    This could work in a similar way to the… more

    32 votes

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    6 comments  ·  Events  ·  Delete…  ·  Admin →
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14. Record Event non-attendees

    Enable event registration status "Did not attend". We can Check-in people in who arrive, but we would like to also be able to actively record "Did not attend" in order to pursue no-show payments and provide stats. Currently, it is never clear whether a Check-in was missed, or whether a person did not attend.

    4 votes

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15. Customize registration buttons in event announcement email

    Current behavior:
    Registration buttons (macros {Registration_buttons}) can't be customized now.

    Desired behavior:
    There is an option to change buttons color, size, etc

    19 votes

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    7 comments  ·  Events  ·  Delete…  ·  Admin →
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16. Public Calendar

    Ability to show/market ALL events to public and other members; however, without the ability to Register until a members of the organization and the specific group.

    5 votes

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17. Remember event access restrictions and last selection on Select recipients dialog for event announcements

    Current behavior:
    When admin needs to send or resend an event announcement (buttons "Send now" and "Send again") he/she has to select recipients in popup dialog every time because "All contacts" option is always selected by default.

    Desired behavior:
    1. If event has a restricted access (membership levels and/or groups) the same restriction should be applied by default in "Select recipients" dialog.
    2. System remembers previous selection in this dialog when re-sending an announcement email.

    4 votes

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18. System-Generated Certificates after event attendance

    Generated certificates with automated distribution upon event conclusion (with verified attendance).

    118 votes

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    38 comments  ·  Events  ·  Delete…  ·  Admin →
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    Dmitry Smirnov responded

    We just launched integration with Integromat platform, which helps to build automated workflows. We also provide several templates for quick start, and one of them demonstrates how to send event attendance certificates as professionally looking PDF files.

    You can try the integration by this link https://www.integromat.com/en/integration/2303-send-pdf-certificate-to-event-attendees

19. Common Fields - ability to choose admin only fields

    I like the option of not including all common fields on my event registrations. However, if I do not select the "all common fields" box then I can not include our custom ID number which is an administrator only field. It would be great if we could choose all fields to be included -- even those that are not visible to attendees.

    4 votes

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20. Improve date selection for registration open & close

    The calendar for selecting dates when editing "Registrations types & settings" is very slow to come up and takes forever to change months. Please use the calendar that pops up to select the date for an event. It is very fast and much brighter.

    3 votes

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