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Customization of Email sent during Membership Level Change workflow

When a member changes there level, the system automatically sends them an email. Since there is an option to choose "manual payment", we need to be able to add our physical address to the email.

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  • Kyle Bisley commented  ·   ·  Flag as inappropriate

    Yet another customer interested in being able to edit these emails. We would like to use the member change email to send an email template to our security desk to automatically change the members security level. At present we have to do this manually.

    It would be nice to be able to send multiple emails at member level changes similar to the present new member application process. OR be able to have member level changes go through the current framework for new member applications.

  • Aleksey Tsalolikhin commented  ·   ·  Flag as inappropriate

    When I get an email like: to board

    administration notice: Member John Doe successfully changed membership level.

    It only creates a mystery for me. What was their level before? What is it now? Could you please include this vital information?

  • Chris commented  ·   ·  Flag as inappropriate

    What's the status of this change request? I do not understand why we have complete control over all emails EXCEPT level change emails. Why???

  • jennak commented  ·   ·  Flag as inappropriate

    Not only the ability to add physical address... BUT All these members should also AUTOMATICALLY get the "activation email" as its a very important email that has all the good stuff... I hate that I have to remember to go in and look up the ones that changed levels to manually send them the "Welcome email" with links to the events and links to news.

  • Stephen commented  ·   ·  Flag as inappropriate

    Would love to customize the member level change confirmation email to include a link to a specific donation page.

    New member and renewal member emails have been customized to invite a donation, but we have "Non-Member x" membership levels to assign contacts to groups for multi-event and program emailing. When those members upgrade to a paid membership level, there is apparently no way to ask them for a donation, or link/ send them to a specific donation page.

  • Chris commented  ·   ·  Flag as inappropriate

    We can customize every other email automatically sent to our members and prospects. Why not this one? Even before we get full customization, the ability to change the message OR the email distribution would be most welcome.

  • Thomas Bahls commented  ·   ·  Flag as inappropriate

    Being able to customize a level-change e-mail template would be great: the system-generated version is pretty plain compared to the customization we've done to the other membership-related messages.

    But I would also be happy with simply sending the "member activation" message on a level change as suggested by user groovamatic.

  • groovamatic commented  ·   ·  Flag as inappropriate

    The best adjustment for us would be if level change triggered the "member activation" email for the target level. Since this email is sent once a member has paid for or been approved for the level, it is where we put all key new member information. If we had the option to send this when a member "changes into" that level, it would address this issue.

    As it is, members coming from other levels get no information about the unique programs/features of the new level, and are thus not greeted properly as new member types.

    Since there are fairly unique programs with most of our levels, putting them all in a generic level change email is not a solution.

  • membership commented  ·   ·  Flag as inappropriate

    Allow the level change e-mails to be personalised so that those organisations who need further information from members before confirming a change can make this plain.

  • Jeffrey Hill commented  ·   ·  Flag as inappropriate

    We also need the ability to just turn off these emails, as well as the ability to customize them.

  • Megan commented  ·   ·  Flag as inappropriate

    This is a critical change needed for us. We provide members with a lot of information when they renew, that they'll need for the upcoming year. However anyone who changes levels misses out on this email completely.

  • Becky Jenn commented  ·   ·  Flag as inappropriate

    Approximately half of our members "Change Member Level" annually. Of those, ~2/3 we can anticipate, the other ~1/3 we can not. Years 2-4 of membership are when almost all of the level changes occur. So we get a member in the door, make a good impression their first year, then for the next 2-4 years, all they get from us when they return is some non-customized raw-format junk mail that is meaningless to them, using terms that are unfamiliar and meaningless to them, rather than my customized "Welcome!" email that they SHOULD get which contains all the information and policy they need for the year. There is no automated way to send this out.

    I just discovered after 4 years of using Wild Apricot that those Level Change members have not been receiving their Welcome email that I've so carefully crafted for each membership level. I now have to figure out some manual way to send Level Change members the information that they need, but there is also no good way to search for Level Change members to send those emails once they're active, which is the only time a Welcome email should be sent. This is a gigantic problem.

    There is no reason that everything else that is sent to our members is customizable EXCEPT this. It's inexcusable that we pay Wild Apricot $100/mo at a professional level and can't reach HALF our 500-family membership automatically unless we comb through and send manual emails to each individual member.

    The "Level Change Initiated" email is redundant junk mail since they get an invoice already, and obviously, they know they've changed their level. At least the "Level Change Completed" email confirms their registration was received, even though it's worthless beyond that. Those two emails alone train my members not to bother opening the emails they receive from us. They get THREE emails after they hit "submit" with nothing they don't already know. Most of the time they have written their check and dropped it in the mail before they have even gotten those emails. Why should members who change their level be treated so callously while everyone else is allowed to get the information from us that they need?

    This needs to be fixed NOW as it is negatively affecting our member retention due to perceived poor communication that is completely out of our control. This makes me consider going back into Excel Hell if $100/month can't even get half of my members a simple automated CUSTOMIZED welcome email after their payment is received. Wild Apricot, you need to do better.

  • Jon Crossno commented  ·   ·  Flag as inappropriate

    It would be great if there were a way to customize the "Member level change initiated" and "Member level change succeeded" emails. All of the other membership emails can easily be branded with the organization's logo, and customized text can be applied to them that would be very helpful and specific to the various membership levels. However, not being able to customize the level change emails may make it more difficult for our members to understand what is going on, and they may be unaware that they are "official" emails.

  • Dale Koetke commented  ·   ·  Flag as inappropriate

    We have scenarios where members need to move to a different membership level (for instance due to age). I have no way to enforce this in Wild Apricot, so a reasonable approach is that I bulk move them. The problem is that they all receive this membership level change which looks a lot like they were renewed and billed since the program price is shown. Then I need to spend time explaining what this means and making excuses for the Wild Apricot platform. I have done extensive modification of the other email templates to match our scenarios as well as providing a professional, branded experience. This one automatic email causes me a lot of trouble as mentioned above. I know the WA team been focused on the much improved CMS, but please take this feature under request for the coming months!

  • Ben commented  ·   ·  Flag as inappropriate

    We would love an opportunity to customize the email sent after a membership level change.

    Just like when a member renews, we would like to thank them, and let them know about all the great stuff they signed up.

    We also have admins that keep track of these emails to glean important details for other club functions. As such, we need to add customized information into the email (like renewal date, address, etc).


  • mspreitz commented  ·   ·  Flag as inappropriate

    Following is an example of an e-mail whose template I want to control.

    From: "WCSSG" <WCSSG@roundtablelive.org>
    To: "Four Test" <test4@WestchesterCeliacs.org>
    Date: 01/31/2011 12:51 AM
    Subject: Membership level change at WCSSG

    Dear Four Test,
    Membership level change in "WCSSG" is initiated.

    Your registration data:

    Name : Four Test
    E-mail : test4@WestchesterCeliacs.org

    Membership Level : prospect (Free)
    Membership status : Active
    Member since : 31 Jan 2011
    Renewal date: Never

    Payment instructions:
    (and here appears our payment instructions "For member transactions and member profile notice")

  • Dmitry Buterin commented  ·   ·  Flag as inappropriate

    That particular thread was just a question/answer. I merged your post to the relevant wishlist request thread.

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