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RSVP - Simplified event registration

Current behavior:
Registration requires filling out online registration form.

Desired behavior:
In some cases this is an overkill and what is desired is Evite-style registration when people can simply click on the link in the event and be done with it.

Notes:
1) This would only work for people already in the database
2) This would only apply to free events
3) If there are multiple registration types - assign one as default? Force people to choose online?
4) Highly desirable - negative RSVP - when people say they can not attend.

304 votes
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    Dmitry Buterin shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    Resolved  ·  AdminTeam Events (Event Management, Wild Apricot) responded  · 

    Hello, dear supporters!

    This suggestion has accumulated many votes over years and is one of the top 3 in “Events” category.
We’re happy to announce that the RSVP (we called them Simple events) is now ready for your use!
    
As all big features, this one contains several suggestions. Some of them are covered in this release, some are not.

    What released: Admin can create the Simple event that requires only RSVP from registrants – one-click registration with Yes, Maybe, or No answer.
    The simple event is very simple now :) Free registrations only, doesn’t allow for guests, registration limits and sessions. Some of these options are still important for you and required, so we will continue to improve our RSVP feature.

    Check our help page for more details https://help.wildapricot.com/pages/viewpage.action?pageId=84705294
    
We hope you’ll like it. Please leave your feedback any time by email, by using in-product feedback form and use our Wishlist for sharing your new suggestions.

    Thank you for your patience!

    Have a great day!
    
Events crew @ Wild Apricot

    96 comments

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      • Dena commented  ·   ·  Flag as inappropriate

        My membership has 18 of our members who are also Administrators. They are frequent attendees at our events as they are our most active (and Board) members. The current set up for both Simple and Advanced event registration with buttons takes an Administrator to the Dashboard when they try to register from the event registration email. This adds several steps to their registration process (Click on Public View, find the event, then register). It would be helpful to remedy that. I have provided feedback, called and now added thoughts to wishlist. Thank you for your attention to this.

      • Walt Bilofsky commented  ·   ·  Flag as inappropriate

        Thank you for this! As always, I encourage a partial solution today as opposed to a perfect solution some time later.

        However, there are a lot of suggestions in this thread that could not make it into the first version of this feature.

        Since this thread is closed to voting, I have opened up a new Wishlist item so we can continue to discuss, vote for and help you prioritize the next improvements to simplified events: https://forums.wildapricot.com/forums/308932-wishlist/suggestions/32112817-simplified-event-registration-next-steps

      • Anonymous commented  ·   ·  Flag as inappropriate

        Please allow the attendee to specify the number of people they are bringing. You might call this guests but it doesn't have to be so complicated as a registration (shouldn't be!). Most of our events are simple RSVPs but we need to know the total # coming as our members can bring children or family members. We want the RSVP to be super simple so people actually do it. But our event coordinators need to know how many people to plan for.

      • Daniel Frankel commented  ·   ·  Flag as inappropriate

        Please add a "maybe" status to event registration and then allow the user back in to change it to "attending" or "not attending".

      • Sally Bunce commented  ·   ·  Flag as inappropriate

        I totally agree with the conditional registration mentioned by Bart Palamaro, April 1. If you choose option a) then c and d are open to you. If you choose option b) only d and e are open to you (for example). Many of our events are more complicated than just a "yes I want to turn up" process. Breakouts, menu options, dinner add-on, etc.

      • Bart Palamaro commented  ·   ·  Flag as inappropriate

        I would rather have conditional registration where choosing one option closes out others, and opens up yet others. I.E. "Register for Full Conference" closes out registration for each day, and opens up lunch choices.

      • Gail commented  ·   ·  Flag as inappropriate

        Would love this, but it should also include the total # that the RSVP is for. If the membership is a family type, they could be bringing up to 6 people, for example. We need to know that the RSVP is for 6 people.

      • BAWSC Webmaster commented  ·   ·  Flag as inappropriate

        Unable to attend (negative RSVP) is also a must for our club. For bundled memberships the bundle owner should also be able to RSVP/Negative RSVP for other members under their bundle e.g. check box next to each name under their bundle of attend yes/no. Our club is made up of a lot of families so Parent needs to say if one or some or all of them are attending in one event form

      • Anonymous commented  ·   ·  Flag as inappropriate

        I would like more layout options on the event registration page. A way to manually sort the registration fee options in any order needs, larger viewing area for description area, additional features to events for larger conferences with speakers, sponsors and exhibitor management portal.

      • Cindy Cooper commented  ·   ·  Flag as inappropriate

        The simple RSVP sounds good. We collect some additional info such as emergency contact that would need to be required even with a simple RSVP. Also want the ability to NOT have a Not Attending button.

      • Katheryn commented  ·   ·  Flag as inappropriate

        Yes to all of that!!!! I don't know about defaulting to a registration type though. Also, modify the registration / attendees listing show who rsvp'd yes and no. Laid out in alpha order vs date registered order so that people can easily see /find if their friends / associates are going to event. And display more than 10-12 on a page. When you have a 100+ people attending scrolling through pages gets very laborious.

      • Club commented  ·   ·  Flag as inappropriate

        I would be interested in having an RSVP feature for free events

      • AlexSirota commented  ·   ·  Flag as inappropriate

        There is some research that states that every extra page of an online processes reduces completion rates dramatically.

        One approach could be quite simple:

        Why not just flatten out the process and allow for all interactions to happen on one page, including payments? There are ways to integrate API calls to Stripe right form a standard page. One complication is that you'd need to SSL that page so it may depend on installing SSL on the domain to get such a feature, so a dependency may be introduced.

        It's not that the wizard style process doesn't work, but it's that all the information to registration can be done just on 1 (longer) page. People actually don't mind scrolling it turns out when they want to complete a goal.

      • OVF commented  ·   ·  Flag as inappropriate

        Registration for a current member should be a one click process... currently it takes five clicks... so now my members are jsut emailing me so I have to register them... Registration of a member should be the EASIEST thing to do!!!!!

      • Julie commented  ·   ·  Flag as inappropriate

        This has actually become such an issue for my members that they have asked me to look for other solutions. It seems like such a no-brainer to have an 'unable to attend' button that stops repeat reminder emails.
        If developer resources are an issue, perhaps do this first and the simplified registration afterwards.

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