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Generating membership cards and certificates

Current behavior:
Membership certificates/cards can be produced by running a search, exporting records and using something like MS Word mail merge

Desired behavior:
Ability to directly setup in the system layout and fields for membership certificates/cards and then to print them using common label formats.


Details about specific desired formats/layouts/label sizes would be appreciated.

377 votes
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Dmitry Buterin shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
Resolved  ·  Team Membership responded  · 

Hello, dear supporters!
This suggestion has accumulated many votes over years and is one of top 3 in “Members” category.
We’re happy to announce that the Membership Card is now ready for your use! Some of you already participated in beta-testing of this feature and using it already. We really appreciate your participation, time and feedback.

As all big threads, this one contains several suggestions. Some of them are covered in the release, some are not. Let’s jump into it.

What released: Members can download and print membership cards using the design you create with the templates provided. Once you design and publish your card, members can view, download, and print their cards from their member profiles.

What is not covered yet:
- Membership certificates https://forums.wildapricot.com/forums/308932/suggestions/8825803
- Certificates for attendees https://forums.wildapricot.com/forums/308932/suggestions/19171474
- Ability to put Barcodes or QR codes on the card. We are conducting technical analysis of this update. https://forums.wildapricot.com/forums/308932/suggestions/31925269
- Bulk printing or printing on plastic by using templates, like Avery, etc. https://forums.wildapricot.com/forums/308932/suggestions/31929016
- Including the card right into email templates. To notify members about the card administrator can email a link to the membership card by including the {Profile_URL} macro

And… What will be released very soon:
- Ability to put member photo on the card
- Administrator will see the card on the membership tab of specific member, to check it or print it

Check our help page for more details https://help.wildapricot.com/display/DOC/Membership+cards

We hope you’ll like it. Please leave your feedback anytime by email, by using in-product feedback form and use Wishlist for sharing your new suggestions.

Thank you for your patience!

Have a great day!

Katya, Astra crew @ Wild Apricot


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  • Debborah Kerr commented  ·   ·  Flag as inappropriate

    I'd like to add - when producing / exporting / printing Membership Cards, I'd like to include the member's Profile Photo.
    We use membership cards as IDENTIFICATION cards - so we need to produce a credit card sized card containing their name, details and photo.

  • Rhonda commented  ·   ·  Flag as inappropriate

    Would love to see an automatic e-card in confirmation reply to new and renewing members. Please! !!!

  • David Galson commented  ·   ·  Flag as inappropriate

    membership cards with database fields
    User can only view/print their own card
    Admins can see all

  • Anonymous commented  ·   ·  Flag as inappropriate

    Very helpful. Ideally printed quality paper certificates and plastic membership cards to be sent directly to member with their assigned membership number (customisable info for both with company logo)

  • Arron Mansika commented  ·   ·  Flag as inappropriate

    enable us to provide our members with a membership card with a unique magnetic strip so we can swipe their card at check in for events. Similar to what many gyms and recreation centers do.

  • Steve M. commented  ·   ·  Flag as inappropriate

    There is the concept of 'badging' (which is not preparing a printed badge to be worn at an event). Badging is the insertion of a graphic image onto a member's profile so others can see their "credentials" whether it be a level of participation volunteerism, etc.

  • ISSRT Headquarters commented  ·   ·  Flag as inappropriate

    Any movement on the membership card being able to be accessed by the member. Instead of exporting info into excel and printing out. We would really like electronic cards. it is getting costly to mail them out all the time. How close is Apricot in making this happen?

  • Anonymous commented  ·   ·  Flag as inappropriate

    I wished your event tracking system would allow for individuals to be scanned in and out of sessions (via your app) and somehow tabulate the number hours and allow attendance certificates to be emailed to attendees.

  • Anonymous commented  ·   ·  Flag as inappropriate

    I think a mail merge option is a pretty fine workaround. This could be of interest to our members, however we've never really asked them.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Our members are still in desperate need of being able to download and print their own wallet-size membership card to present for admission to our club house and beach. We are a mixed group and not all have smartphones - though within the next 5-10 years we probably will.

  • Dave Hall commented  ·   ·  Flag as inappropriate

    My use case for this kind of feature would be less about self service and more about simplifying the process for our staff. Right now, we monitor membership purchases and renewals and manually produce and issue membership cards (business card format) off-line, transcribing member information onto the membership card.

    It would be nice if we could somehow provide a branded membership card template to the system and the system would generate a PDF or something that could be downloaded and printed. Perhaps an ability to gang print several membership cards on something like the the Avery business card sheets.

    The electronic membership cards or self-service member printable cards are also interesting but not something we've thought about yet.

  • Peter commented  ·   ·  Flag as inappropriate

    What would be nice is to be able to export a membership card to smart phone (the iOS one is called wallet I think), Then members could store it with their boarding passes etc, and show when necessary at participating retailers to collect their membership discount. This would be way better than another plastic membership car din your physical wallet. Alternate choice would be to add membership card as a screen in the WA smart phone app.

  • Rebecca Poole commented  ·   ·  Flag as inappropriate

    Generate a membership card with name and expiration date, then automatically email it to the member upon invoice generation when membership is renewed.

  • HECA Admin commented  ·   ·  Flag as inappropriate

    We need a certificate emailed to renewing and newly approved members who select to receive an electronic membership certificate. (our customized 8x10 certificate that includes member name and emailed from the system, preferably automatically upon renewal/approval). Ideally the system would insert the name and email the certificate without us having to run a mail merge.

  • Natasha S. commented  ·   ·  Flag as inappropriate

    Gift Cards: It would be nice for me to be able to put in a list of gift cards in wild apricot and when the customer purchases it in person, or online - they have the ability to enter a unique code and have it pay partially for their event. NOT MEMBERSHIP. Thanks!

  • Debra DeSmidt commented  ·   ·  Flag as inappropriate

    As clarification, yes, I am looking for certificates of completion in an 8X10 size that can be customized by us. We want it to merge our attendee names (main registrants and guests) with the ability to email each to their registration email. We don't want to print and mail or hand distribute them.

  • Debra DeSmidt commented  ·   ·  Flag as inappropriate

    I am looking for a way to use WA to create the certificate and "email" it to the registrant that attended. We are trying to stop printing and mailing or worse, trying to hand out 200-300 certificates at the end of a meeting!

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