Event Manager without being Event Admin
Prevent Event Admins from editing member data - or allow some events to be configured by non-admin. We want to allow certain members (rotates - different person each year) to be the 'admin' of an event but not give them full access (editing member data, viewing member financial info unrelated to the event). Wish there were a way to allow them to edit and monitor event registrations without being an admin.
The event manager should not have access to contacts, dashboards or finances. The only finances that they should have access too is to see if attendees have paid or not. The same goes for emails. They should only be able to email event attendess
Mark Bower commented
Highly desired to have function of designating a member as an "Event Manager" (EM). EM would be designated on a "per event" basis and would be duplicated if an event were duplicated. EM would be able to manually add registrants, manage wait list, cancel registrations, review registrations, export registrations, and send emails. EM would also be able to edit event attributes if that were needed. EM would NOT be able to edit or change contact information.
AdminEvgeny Zaritovskiy (VP Technology of Wild Apricot by Personify, Wild Apricot by Personify) commented
I'm sorry to hear that. Unfortunately, this not in our nearest plans as of now.
Mona Schorow commented
We have about 10 events a week each of which is led by a different person. We've been using Wild Apricot for years but this may be a requirement that we can't work around any longer.
Ross Feldman commented
Yes, we have 5 chapters and not all the leaders want event notices for the other chapters, we would like to only have specific Event Admins for Specific Events
Dan Carr commented
We are a dog breed organization with approx. 2000 members. The organization sponsors a little over 100 one to three day test events a year across the United States that are managed independently by approx 90-100 members. We feel we could centrally establish each event using the ranks of our current Admins, but the event organizer (we call them the test secretary) currently accepts registrations via postal service for a limited number of slots (10-25/day) for each event. Then they create lists of registrants and alternates and maintain those lists as registrants withdraw. We think we could utilize the Event Registration system, but cannot give admin privileges to the test secretary as they should only be able to see and manage the registrants for their assigned event. Even though we expect the vast majority of registrations will come via the Wild Apricot Registration Service, the test secretary must have the capability to register entrants that arrive via postal services and record off line check purchases. They need the capability to send updated lists to all registrants of their event. As others have stated and because we are an all volunteer organization having a central admin who updates the events with withdrawals and payments and generates spreadsheets/lists for the secretaries is not a viable system. We would encourage you to provide updates to the security model so that a person could be authorized to handle all details of their event, but not have access to other events or general membership data.
Goldie Welch commented
We are a 1200 member club, give Organizers access only to their own event, members contact information such as Name, email and phone number. Be able to see how many signed up and if they paid but do not want them to be able to refund money. We do NOT want to give organizers full admin privileges.
Malcolm de C commented
We are a golf society of 950 members with some 120 matches per year, most of which are run by different members. We set up the matches centrally so that match managers do not have to do that part of event management but we require the match managers to respond to registrations and send out confirmations and starting sheets
The majority of match managers only go on to the admin site once a year to manage a handful of players and few of them have the ability (and patience) to manage the current ‘registration’ site - so resort to managing the match outside the system, which defeats the whole point
With a good number of votes for this request, which was started almost two years ago, I really hope that we will something done - it would also make Wild Apricot very much more attractive to potential customers who find the current administration facilities less than intuitive
Scot McConnachie commented
I want to give this right to the majority of our members so the limits on some types of administrators would also have to be relaxed.
Agree. Events Manager should not have access to Membership Invoices, only event invoices.
Also need Limited Event Managers for specific events. Our club has 3+ community events each year, each has a different manager. These managers do not need access to our club member database. (other than maybe view)
Managers need registration view and edit, view of payment, receipt of payment for event and check in ability. Also ability to add walk-in attendees.
Randy Rensch commented
Give Organizers admin access (only) to their own event. It's absurd that our Organizer/Reservationist for each event has to depend on an admin to email them a spreadsheet just so they can track who has signed up and status etc. But we do NOT want to give these dozens of Organizers full admin privileges. Also, their access should expire when the event has passed, or a specified period thereafter.
We use the Wild Apricot system as a means for our registered members to sign up for paddling sessions. It would be extremely helpful for our coaches if (1)
(2) If there was an easy way for the coaches to print the attendees list. Right now it is spaced out so much that it can take up to three - four pages. Not all of our coaches are administrators and don't require that access.
Our club sells ski trips and we want each trip leader to be able to manage their event (add or delete or edit participants registrations). But for their event ONLY not the whole website. PLEASE dear Wild Apricot.
Please add this feature! We organize ski trips and it would be extremely helpful if each trip leader could be the administrator of his/her event: add or delete participants, edit their registrations and so on. We would be giddy with happiness! thank you so much.
Estela VP of Ski Trips
Dear Wild Apricot;
It would make our Club wildly, giddily happy if each event can have a different administrator, with the ability to add attendees to that event or to edit the registrations for that event. But that right would be FOR THAT event ONLY! We sell ski trips and we would like each trip leader to have control of their event (but not the others)
Is there a way to do that right now? Hoping… J
Thank you so much in advance
Our domain is www.gatorsnowskiclub.com and this would be extremely useful to manage the ski trips.
VP | Ski Trips
I'm a Sailing Club. For our "Sailing Events" crew registers and completes registration form with skill level, crew position preferred, etc. Our Captains (who are in a special group) want to see the details from the registration form in order to select crew.
Today, the Sailing Event organizer must export registrants details and circulate the spreadsheet only to be outdated as soon as another crew registers. Its hard to keep up with. Advantage to Crew who now can signup with specific skills/preferences, but still a nightmare to the event organizer and Captains/ users of the data.
Appreciate you help in improving per many of the comments in this thread.
Thanks Sheila O'Neil
Cindy Cooper commented
An Event Manager admin doesn't have access to other info. HOWEVER, we have numerous people managing maybe 1 or just a few events. We don't want to give them Event Manager admin permissions because we have already used our 10 admins for other purposes. We would like them to have the ability to set up and manage just their events.
Bruce Doll commented
There is a small box for "will bring to share" for an event, but it can only be seen by administrators. It needs to be visible to all members to facilitate coordination. Thanks!
Kendra Sechovec commented
We too need the option for assigning a level for short term event chairs to be able to export event lists and view event info without having the full admin privileges of editing member profiles, recording payments and viewing everything in the system. Each year that person (needing event export ability) may change to a different person. We found that we can't even assign them as "view only" admin because that allows viewing of all data and cannot send group emails ( a necessary function when you are in charge of an event).
Jason Yee commented
We have a similar problem where we want our co-chairs to have access to only the registration list. Currently, the event manager setting allows the user to do too much, such as emailing members, editing invoices, etc. What we really need a lower user level that can only view the event registrations or maybe just edit the events, but not anything else.