Dan Carr

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1. Event Manager without being Event Admin

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   87 comments  ·  Wishlist » Events  ·  Delete…  ·  Admin →
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   Work in progress  ·  AdminKatya Tyukina (Senior Director of Product, Wild Apricot by Personify) responded

   Thank you to everyone who shared feedback on this idea. It shaped the design, and gave us the detail that made it workable.

   The feature is in development. Here is what it will include:

   • A new Event organizer role, separate from Event manager, so someone can run specific events without access to the rest of the account and other events.
   • Three access levels, chosen per event: Check-in assistant, Registration manager and Event lead. Each level has own restrictions and designed accordingly.
   • Organizer(s) are assigned on the Event details by Full administrators and Event managers.
   • Organizers can’t see Contacts, Financial information, Emails and other pages. Only assigned events.
   • A separate release of the mobile Admin app will follow shortly after the web release, to support the new role.

   
   

   We’re aiming for a release in late November or December 2026. Dates may still move as we finish testing. We’ll post here when we have an update.

   
   

   Thanks again for the feedback and have a good day!

   Katya Tyukina.

   
   

   Thank you to everyone who shared feedback on this idea. It shaped the design, and gave us the detail that made it workable.

   The feature is in development. Here is what it will include:

   • A new Event organizer role, separate from Event manager, so someone can run specific events without access to the rest of the account and other events.
   • Three access levels, chosen per event: Check-in assistant, Registration manager and Event lead. Each level has own restrictions and designed accordingly.
   • Organizer(s) are assigned on the Event details by Full administrators and Event managers.
   • Organizers can’t see Contacts, Financial information, Emails and other pages. Only assigned events.
   • A separate release of the mobile Admin app will follow shortly after the web release, to support the new role.

   
   

   We’re aiming for a release in late November or December 2026. Dates may still move as we finish testing. We’ll post here… more

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   Dan Carr commented  ·  Dec 2, 2017  ·  Edit…  ·  Delete…

   We are a dog breed organization with approx. 2000 members. The organization sponsors a little over 100 one to three day test events a year across the United States that are managed independently by approx 90-100 members. We feel we could centrally establish each event using the ranks of our current Admins, but the event organizer (we call them the test secretary) currently accepts registrations via postal service for a limited number of slots (10-25/day) for each event. Then they create lists of registrants and alternates and maintain those lists as registrants withdraw. We think we could utilize the Event Registration system, but cannot give admin privileges to the test secretary as they should only be able to see and manage the registrants for their assigned event. Even though we expect the vast majority of registrations will come via the Wild Apricot Registration Service, the test secretary must have the capability to register entrants that arrive via postal services and record off line check purchases. They need the capability to send updated lists to all registrants of their event. As others have stated and because we are an all volunteer organization having a central admin who updates the events with withdrawals and payments and generates spreadsheets/lists for the secretaries is not a viable system. We would encourage you to provide updates to the security model so that a person could be authorized to handle all details of their event, but not have access to other events or general membership data.

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