Scheduled E-mail Blasts
Emails need to be sent manually or scheduled with events reminders or membership renewal notifications.
Have the ability to schedule any email to be sent a specific time.
Hello, dear supporters!
We’re happy to announce that the scheduling feature is now ready for your use!
In this thread there are several suggestions related to this feature. Some of them are covered in this release, some are not. Let’s jump into it.
What is covered:
- Set up an email in advance to go to X list (or single member) on X date at X time
What is partially covered:
- Scheduling a blast after an event has occurred
Simply schedule a manual email blast to the saved list of an event’s attendees after the day of the meeting
- See the schedule of outgoing emails
Emails tab (former Drafts) now has a new filter. If you sort the list to view scheduled emails only, then you’ll see them arranged by the delivery date&time. Thus you can check the order of scheduled emails
What is not yet covered:
- Auto Repeating emails
- Timezone selection (there is a workaround though – check the video below)
What is related to events:
(Some of the suggestions are actually about events announcements and that is a whole another story. No worries, we have them saved)
- schedule more eblasts per event. Three is often not enough
- if an event is duplicated – duplicate the group (of recipients) also
- schedule a blast after an event has occurred (ex. feedback collection)
- SEE the schedule of all the announcements
- send to a segments of a list (e.g, members vs. non-members, vs former members), either to vary the message, or for segmented tracking, or both
- Choose time of the day
- Button Send now should cancel Scheduled message delivery + add a confirmation dialogue
Check this short video about the new email blasts scheduling feature workflow – https://youtu.be/aGWn_-HXkOY (2 min)
We hope you’ll like it. Please leave your comments below.
Thank you for your patience!
Have a great day!
WA Emailing Development Crew
I'm merging those threads now.
There is already a thread on this under Scheduling Email Blasts which has many comments.
We currently use Constant Contact for our email newsletters etc. but would hope to be able to abandon that when the WA email blast mechanism/editor has improved.
Being able to schedule emails would be a necessity for us.
worthing and adur chamber of commerce
I totally support this suggestion and would use this.
I would appreciate comments from other users who frequently need to schedule email delivery date.
One thing to keep in mind: the exact date/time of email can not be guaranteed - the start time of mailing can be scheduled but how long it takes to actually send the email to every recipient would depend on many factors, mainly current emailing queue size/load.
Barry Nicolle commented
For planning and administration purposes it would be very helpful if we could schedule email blasts and deliveries ahead of time. Work can be done to prepare th emails, review with others etc. and then schedule the delivery for a specified time.
In the same vein, an automated newsletter function would also be helpful - weekly, daily, monthly etc. distribution of an email with specified informaiton - latest blog updates since the last message, events calendar updates, etc.
I have tried using the widget function, pasted into a WA email, to provide the content part of this, but it doesn't seem to work well.
I suggest you look at the RSS email functions in mailchimp as a guide.
Actually ability to schedule emails in advance (vs. just automaticly recurring emails) sounds like a better idea so I will adjust post title.
I can see how others would have a similar use to be able to send an email to members and defer it to go out at a certain time/date.
Thanks for the detailed description.
I hope to see more input on this thread from other clients so that we can evaluate the priority of this - and what is the best way to address this.
For example, we have a spa drawing and a gift card drawing each month. One held on the 1st of the month and one on the 15th. It's very popular and we send out reminders every month to enter the drawings a couple of days before the deadlines.
We've added an opt-in section for the drawings in the member profile to track who to send the email reminders to. Then we run a saved search on who has the opt-in box checked and manually send the emails out twice a month.
I've copied a typical reminder email below.
Subject: VCOMA's Spa Certificate drawing is just days away!
Don’t forget to enter-to-win the VCOMA spa drawing worth $50! A winner will be selected on the 1st so ENTER http://www.vcoma.net/SpaDrawing.html today.
The gift certificate is redeemable at spas nationwide. You can check if your favorite spa participates at http://www.spawish.com/index.cfm?Point=Directory .
Check back after the 1st to find out if you’re the winner and to enter again for the next month’s drawing.
Venture Capital Office Managers Assoc.
50 Woodside Plaza
Redwood City, CA 94061
Forgot your password? Reset it at http://www.vcoma.biz
Receiving too many emails? Manage your subscriptions at http://www.vcoma.biz
Can you please elaborate a bit more - what kind of emails are these, how people sign up for them etc.
I do not think I have encountered this question before.
Having the ability to have recurring emails (monthly reminders and such) go out on the same dates each month automatically to certain groups (I currently use saved searches for current subscription types) would be so great. For example, we send drawing email reminders twice monthly. Its the same email every time but the subscribers may change (we currently put our own opt-in section for these in their profile since the subscription section doesn't allow for any additions, specifications, or editing).
this would be a great feature to add so you can send out emails if you go on holiday and still keep people updated.
Another big vote for this - definitely would like to be able to set up an email in advance to go to X list (or single member) on X date.
I wholeheartedly agree with this suggestion. The ability to compose an email and schedule for future delivery would be fantastic.