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Generating membership cards and certificates

Current behavior:
Membership certificates/cards can be produced by running a search, exporting records and using something like MS Word mail merge

Desired behavior:
Ability to directly setup in the system layout and fields for membership certificates/cards and then to print them using common label formats.


Details about specific desired formats/layouts/label sizes would be appreciated.

377 votes
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Dmitry Buterin shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
Resolved  ·  Team Membership responded  · 

Hello, dear supporters!
This suggestion has accumulated many votes over years and is one of top 3 in “Members” category.
We’re happy to announce that the Membership Card is now ready for your use! Some of you already participated in beta-testing of this feature and using it already. We really appreciate your participation, time and feedback.

As all big threads, this one contains several suggestions. Some of them are covered in the release, some are not. Let’s jump into it.

What released: Members can download and print membership cards using the design you create with the templates provided. Once you design and publish your card, members can view, download, and print their cards from their member profiles.

What is not covered yet:
- Membership certificates https://forums.wildapricot.com/forums/308932/suggestions/8825803
- Certificates for attendees https://forums.wildapricot.com/forums/308932/suggestions/19171474
- Ability to put Barcodes or QR codes on the card. We are conducting technical analysis of this update. https://forums.wildapricot.com/forums/308932/suggestions/31925269
- Bulk printing or printing on plastic by using templates, like Avery, etc. https://forums.wildapricot.com/forums/308932/suggestions/31929016
- Including the card right into email templates. To notify members about the card administrator can email a link to the membership card by including the {Profile_URL} macro

And… What will be released very soon:
- Ability to put member photo on the card
- Administrator will see the card on the membership tab of specific member, to check it or print it

Check our help page for more details https://help.wildapricot.com/display/DOC/Membership+cards

We hope you’ll like it. Please leave your feedback anytime by email, by using in-product feedback form and use Wishlist for sharing your new suggestions.

Thank you for your patience!

Have a great day!

Katya, Astra crew @ Wild Apricot


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  • Dmitry Buterin commented  ·   ·  Flag as inappropriate

    FYI - it's not an "if" question, it's a "when" question. For now we are researching possible technology solutions which can help us address this.

  • Meagan commented  ·   ·  Flag as inappropriate

    As WA is still deciding whether to roll out this feature, Has anyone comeup with a workaround to get cards online with membership info filled out?

    I could post a blank card template in the members only section, BUT i wondered if anyone knows of third party software that would do the merge for me so that we could post the cards online already merged? I don't see mail merge being the answer for saving individual cards and posting them... unless I'm missing something in it's features.


  • Meagan commented  ·   ·  Flag as inappropriate

    YES absolutely!!! I'd like to see this VERY much.

    For us it does not have to be complicated: First & Last name and date of expiration and a place to put our logo and a bit of custom text...

    A great side effect of doing it this way is that it ensures people who consider themselves members who are part of a bundle are actually signed up. I know it seems that people would of course sign up up but once the company signs up and they have the card their bundle administrator gave them, we lose track of them. This would force them to interact with our website at least once a year!

  • Jim Seroskie commented  ·   ·  Flag as inappropriate

    Our desired behavior is to print plastic membership cards thru a local printer dedicated to that purpose. An example is to use the Evolis Pebble 4 or the Evolis Tattoo 2.  These are label printers (one card at a time) but we need to print in batches too.  Our application is to print member related text on a pre-printed card.


    Very much needed feature!!

  • CIVPOLALUMNI commented  ·   ·  Flag as inappropriate

    I second this effort for a priority release and basic approach would be as noted below. All text noted would be system generated based on what we as admin would provide.

    CivPol Alumni Association, Incorporated

    LOGO NO: 7658079

    Date: 9/12/2008

    Albert R. Renteria


    Fallbrook, California

    All the text exists and instructions would be provided to the member on how to print their ID card and note the cost savings for the organization by making this function available to members. The members must always appreciate cost savings that we can provide.

    The color scheme can be optional for us, but the logo is what will be the representation for the look and feel.

  • Donna commented  ·   ·  Flag as inappropriate

    This is a must! See my reply to name badges.

    I like the idea of members being able to print out there own card

  • KStompor commented  ·   ·  Flag as inappropriate

    Just voting on this one as well. Another priority on our list.

    If our members could access everything online such as a membership certificate/card this would cut time,mailing and be a great benefit for members.

    Currently many association's like our's allready have this in place. I feel like we are back in the stone age, printing and mailing and taking days.

    We want to main stream our association and make it user friendly.

    This is a great way to start.

    Please vote for this. It will increase your membership signups!

  • Dmitry Buterin commented  ·   ·  Flag as inappropriate

    Ok, basically you would need a couple of different templates instead of one. I made a note of this.

  • gypse commented  ·   ·  Flag as inappropriate

    To make this really useful to us, would need to be able to tell it to check a specific database field, to find out if the member was "juried" or not. If no - just print a generic membership card for the membership level. If yes, print a special membership card as a juried member with the juried logo.

  • KStompor commented  ·   ·  Flag as inappropriate

    So glad I started this on the wish list...thanks everyone for your feedback and thanks WA for adding this to your long list :-)

  • Dmitry Buterin commented  ·   ·  Flag as inappropriate

    Thanks Susan.

    We are dealing with hundreds of very varied requests so I can not commit to a timeline but this does look like something we will be adding to the system at some point.

  • SusanSeaman commented  ·   ·  Flag as inappropriate

    I just wanted to say this is something we would like, too! I think designing our own with an HTML format would work fine.

    When might this be available?

  • Quetico commented  ·   ·  Flag as inappropriate

    How about just supporting an html template certificate and card? Have an editor and the option for administrators to insert their own html. Support a number of basic fields (First Name, Last Name, Membership Level, Expiration Date). The user would click the certificate or card link and the template would be merged with their information.

  • KStompor commented  ·   ·  Flag as inappropriate

    Thanks, I just did not see this on the wish list, so wanted to make sure I add it, as its a big one I know you addressed before. I will send you some of our sample's...thanks

  • Dmitry Buterin commented  ·   ·  Flag as inappropriate

    Kim, we have added this to our list. The biggest challenge is to figure out how to address widely varied formatting requirements for these cards/certificates. If you could send us a sample of your current layouts, we would appreciate it.

    (And everyone else interested in this feature - please send your sample layout and thoughts to support @ Wildapricot.com)

  • KStompor commented  ·   ·  Flag as inappropriate

    Ideally we are looking for something so members can print their membership certificate and/or card right online, either in their account center or somewhere in the members only section.

    Please second this if this is something you want to get it on the WA update list :-) Thank you.

    Currently we have to do all this by hand, printing it and mailing it to members. Our members are looking at having it instantly after they login in.

    This is not that strange for associations I see.

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