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Recurring events: separate registrations for each occurrence (e.g. monthly board meetings)

Original recurring events request was to complex for us to resolve in a single release, so we decided to focus it on a simple scenario where event can have multiple sessions, but event registration is one and for all - like courses. See http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8825581-recurring-events-scenario-1-event-with-multiple for more details on this one.

Another important scenario is when event is actually a recurring series of events, but each occurrence of an event may have a separate registration and updated description of event. Example - monthly board meetings. Event is created in the beginning of year with a monthly recurring schedule, but each occurrence can be updated as soon as time comes close to this particular event.

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    AdminEvgeny Zaritovskiy (Product Manager, Wild Apricot by Personify) shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    53 comments

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      • PL commented  ·   ·  Flag as inappropriate

        We are new to WA and really need this option! I am having to do what another commenter mentioned: duplicate, edit, delete Copy, change date... 52 times! Tiresome.

      • David Schorow commented  ·   ·  Flag as inappropriate

        We would like all of the sessions for the event to show up in the Wild Apricot phone app. We're using repeating events as a short hand way to enter a whole set of recurring activities (bike rides) that happen on a weekly basis with identical descriptions. These activities do not require any registration. All of the sessions in a multi-session event already show up in the web-site calendar, but they don't all show up in the phone app. People use the phone app by scrolling down to a desired date and seeing what activities are available on that date. So, if only the first or the next session of the multi-session event is listed, they won't know the activity is also happening on a future occurrence.

        For example, we have a set of rides that happen every Monday at the same time. What shows up in the phone app is the ride happening on Monday, Feb 4th. But if someone has President's day off from work, and scrolls down to Feb 18th, they won't see the ride listed on that day and won't know to look for a multi-session event on an earlier Monday.

      • Alex Sirota commented  ·   ·  Flag as inappropriate

        Haha -- it's the most important skill anyone can learn to simply customize Wild Apricot pages. It's fully documented on where to enter the CSS, but knowing the structure and properties is a learned art like bonsai tree pruning. Anyways... Enter this into your CSS.

        .***************************************************************************************************************************************** .boxActionContainer input.typeButton

        {
        margin-top: -1000px;
        }

        What this does is target the Register button and moves it much higher in the list. You may want to experiment with the -1000 value (in pixels, thus the px). Move it higher or lower to suit.

        Here are the instructions on where to enter CSS:
        https://gethelp.wildapricot.com/en/articles/438

      • Alex Sirota commented  ·   ·  Flag as inappropriate

        **** , elementary my *********************. Use CSS to position the button somewhere differently. Don't know how? Share a link here and ***************************** (not really, just me) will write some CSS to help you move it.

        Just about any element in Wild Apricot is movable without waiting for changes to be made, with some knowledge of CSS (Cascading Style Sheets).

      • Walt Bilofsky commented  ·   ·  Flag as inappropriate

        The Case of the Disappearing Registration Button:

        I posted a weekly class through the end of next year, using the single recurring event. We need people to register for the series, so the existing implementation would work.

        Except - the Register button is 7 screens down, underneath the long list of 63 sessions. Sherlock Holmes couldn't find it, let alone our attendees.

        While we wait for this second scenario to be implemented, could we please have a fix for this button placement? Either put it above the list of time/dates if the event is recurring, or display just the first few time/dates with a "More" link. Elementary!

      • Becky Parsons commented  ·   ·  Flag as inappropriate

        We have 4 different events that repeat every week throughout the year except when the dates fall on holidays. To get these on the calendar, I must click "duplicate", then "edit", then delete "copy" from the event name, then change the date, click "save", click to make it "public", click "save", etc. There are 10 clicks required for every duplication of an event! Multiply this by 4 different events by 50 or 51 times to get all these repeats on the calendar for one year. This is horribly laborious. This is not the same as one event with several sessions.

        Your "duplicate event" works fine to duplicate an event once, but not for multiple recurring events.

        Please add a "recurring event" option that allows multiple calendar date repeats, so that all the data is the same except for the date. (once all the recurring events are saved, the data should be modifiable for any of the individual recurring events)

      • Rob Atkinson commented  ·   ·  Flag as inappropriate

        It would be great to add the ability to create a recurring event where members can sign up to individual instances (i.e. one event rather than every reoccurrence).
        At present to facilitate this event organisers need to duplicate & create separate events for each reoccurrence, which is extremely time consuming.

      • Vanessa Hansen commented  ·   ·  Flag as inappropriate

        We have some events that are two-days with four sessions, and people can choose to do one session, two sessions, or all four and of course there are different price points depending on the combination. For example morning sessions are more than afternoon sessions because lunch is included. Our only work around is to have a separate registration type for every combination which is not ideal.

      • Anonymous commented  ·   ·  Flag as inappropriate

        We post many events that repeat weekly throughout the year. In doing this, there is a horrible long list of all the session down the left side of the event info screen.

        Can we please have a way to list recurring events without all the sessions listed?

      • Sorin commented  ·   ·  Flag as inappropriate

        Yes, we absolutely need to have a template event, where we have separate events most tuesdays and thursdays that are not connected as a series, but are each distinct events with distinct registrations. I thought this was already possible to create - this is going to be a major headache to manually duplicate all of these events.

      • Alex Sirota commented  ·   ·  Flag as inappropriate

        I do think the idea of recurring events where you register for the whole set of a subset of events and repeating events where you have a cap on each of the events in the series is different.

        Management of the maximum number of registrants for example is different in a recurring event than a repeating event. You may wish to max out number of registrants as a maximum amount for the whole series.

        Or you may wish to max out registrations (say max of 1) for each of the events separately on a repeating event. The use cases drive different scenarios here. I would hope this feature would be flexible for both types of situation of recurring and repeating events, a subtle difference.

      • Alex Sirota commented  ·   ·  Flag as inappropriate

        This is the exact feature request that is necessary to setup a registration for a shared space such as a hotel suite in a condominium or a party room. Setting up an event that repeats with a separate set of registrants for each event is critical. This is different than repeating sessions which is just attached to 1 event.

        It is not a recurring event per se, but rather a repeating event that has an optional registration every day, every hour, every week, every month or some other custom schedule.

        This is very similar to a calendar invitation where you can accept a specific event , the whole series or just a set of events in the repeating series.

      • Roy commented  ·   ·  Flag as inappropriate

        A lot of our events occur weekly or monthly but require separate registration each time. It would be huge to be able to schedule these all at once instead of replicating an event ad infinitum. Has this issue been addressed yet?

      • Dryden commented  ·   ·  Flag as inappropriate

        I work in a classroom space where some of our classes are at the same time and day of the week every week, but is not a course. It's technically a drop-in and would like to be able to have people check-in or pre-register for each individual week without having to duplicate each of our daily classes 52 times.

      • Gaylen commented  ·   ·  Flag as inappropriate

        I use the recurring event for our bridge club and our book club. I would prefer to have a choice to registration members for each individual event rather than the entire group, because different people attend each. I know the workaround is to put each event in separately, but for weekly activities, it would be a pain.
        While you are at it, give us the flexibility to change the descriptions or venues.

      • Jon R. commented  ·   ·  Flag as inappropriate

        We would like the ability to later change specific values in a reoccurring meeting, such as changing the date of one, changing the description, location, or trip leader for an event.

      • Stephen commented  ·   ·  Flag as inappropriate

        Similar to several comments below:
        An event is hosted each week throughout the year.
        1. People can register or cancel at any time during the year (I can't find documentation indicating they can).
        2. We need to take attendance each week for legal and insurance purposes.

      • TangentRW commented  ·   ·  Flag as inappropriate

        I would like to see two choices for this feature:

        1) Each session accepts an entirely new set of registrants.

        2) Each session is open to new registrants but carries over the registrants from previous sessions.

        A number of our events are organized around of group of core attendees who make the event viable but also very much want others to join them, which is why we would like the second option above.

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