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New admin role: Communications (i.e. sending emails)

Current features:
There is no role specific to communications.

Desired features:
An admin role that has limited access to everything except the tools/lists required to send emails and other communications.

95 votes
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    gypsegypse shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    Anonymous shared a merged idea: Email Editor Restricted Administrator  ·   · 
    JackJack shared a merged idea: Have an email sending group instead of an administrative role  ·   · 
    Becky ParsonsBecky Parsons shared a merged idea: Expand admin levels  ·   · 
    Selina BankertSelina Bankert shared a merged idea: Email Manager as a Restricted Access Option  ·   · 

    51 comments

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      • BaderBader commented  ·   ·  Flag as inappropriate

        I'm having a member who is assigned to "Newsletter Editing". It is a must to have very detailed access restrictions for admins.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Will this be implemented soon? Is there an update? It is too risky for my organization to give multiple people the existing admin roles just to be able to send email because they can MODIFY/ADD/REMOVE other members' data.

      • LizLiz commented  ·   ·  Flag as inappropriate

        If you support this wishlist item, please consider supporting "Custom Administrator Permissions." The idea is to allow the main administrator to customize and create different admin roles based on their organization's unique needs, rather than adding another predefined role that may or may not suit everyone. I see this idea has been suggested in the comments of this wishlist item by multiple members, but the title of this item doesn't suggest this. Here's the link to Custom Administrator Permissions: https://forums.wildapricot.com/forums/308932-wishlist/suggestions/12479814-custom-administrator-permissions

      • Margaret GrottenthalerMargaret Grottenthaler commented  ·   ·  Flag as inappropriate

        This is a very important idea. We are a choir and we need people to be able to email the members but without having any other rights.

      • JackJack commented  ·   ·  Flag as inappropriate

        We have several people that need to send emails to the organization. Instead of them having to be an administrative role, have a special system group, Authorized Email Senders Group, for this role with full rights to the Email area. This would not count against the Max Administrators count.

      • Chris EChris E commented  ·   ·  Flag as inappropriate

        We have volunteers to handle our member newsletter and our parent newsletter. Neither of which should have access to our membership and contact information but they do. We would like to have more volunteers but need to limit their access.

      • MarthaMartha commented  ·   ·  Flag as inappropriate

        The newsletter writer should not be able to see donation information. Currently we have to give a secretary full access in order to send out a newsletter or an email. It has limited our ability to use the product. We had to choose between using an outside service for email blasts or an outside service for donation/financial information.

      • Becky ParsonsBecky Parsons commented  ·   ·  Flag as inappropriate

        Add more admin levels.
        For example: I need an admin level for our newsletter writer that doesn't allow access to member records. The newsletter writer should have access only to select contact categories (ie, all contacts, members only, all but archived, etc.) to send out newsletters.

      • MarthaMartha commented  ·   ·  Flag as inappropriate

        We are about to launch a new WA site for our school. We selected WA for the ability to have events, donations, web site and give members (students and families) access to private info (directories, teacher sub webpages etc). I will admit I did not pay enough attention to the detail about admins. I saw that there were levels for web site, donations, events, full. I never once thought that a communications function (ie sending out eblasts which is done by a secretary) would have the same privileges as a donations manager (our development director) that can now see what every parent or person has made in donations. I am truly amazed at this. Perhaps people really do not use WA for the donations piece??? Please address soon. Not sure what we will do at our end now. But donations access (anything financial) needs to be limited to people who have donations privileges only (and full admins of course).

        Stunned at 10:30 at night as I prepare the enewsletter training for our secretary tomorrow. My bad.
        Martin

      • swanseadonswanseadon commented  ·   ·  Flag as inappropriate

        We have 100 groups managed by convenors (group moderators). It would be a major benefit to us if each could run a saved search and email the resulting list. The saved searches are already in place and used to restrict access to each group's webpage.
        This could be provided by a new admin role or by a Member Directory gadget modified with a "Email List" button. The latter would be preferable.

      • Walt BilofskyWalt Bilofsky commented  ·   ·  Flag as inappropriate

        [quote user="TBOC"]For example: The main admin makes member XYZ a "support admin". Now functionality of the whole system can be assigned per checkmark click (checkmark – not radio button even if it is oval in my example below):
        * Manage Contacts
        * O View
        * O Add
        * O Edit
        * O Delete
        *

        * Manage Blogs
        * O Add
        * O Edit
        * O Delete
        *

        * Manage eMails
        * O Edit
        * O Send
        * O View Log
        *
        * <snip>[/quote]
        *

        +1 for this.It's a big change. And of course, most Account Admins will be totally bewildered by the long list of permission checkboxes, and will start a new Wishlist thread to put it back the old way. :)
        *

        * So also provide a dropdown at the top to check off all the boxes for each of the existing roles (and maybe some new ones). Then you have both simplicity and flexibility.

      • Larry RobertsLarry Roberts commented  ·   ·  Flag as inappropriate

        I also would like to see this this request implemented. While listening to your webinar last week on Leveraging the Membership Database, I noted that recommendation #3, eliminating shadow systems, applied directly to my organization.

        We have group leaders, committee chairmen and others keeping their own email lists for use in communicating with their respective subgroups. I would love to give them the ability to create, send, and track delivery of emails within Wild Apricot without having the ability to do other things in the system.

      • Tina BellenieTina Bellenie commented  ·   ·  Flag as inappropriate

        We have exactly the same problem, 30 activity group leaders who need to edit JUST their group page and email JUST their group members without access to anything else. We can't give full admin access to all these people so at the moment each group leader has to set up a mailing list on their private email account, which is not good as it means we can't keep track of the group membership and we are wasting a valuable database resource.. Recently one of our group leaders died and we lost his membership list.

      • Evgeny aka Apricot KernelAdminEvgeny aka Apricot Kernel (Product Manager, Wild Apricot) commented  ·   ·  Flag as inappropriate

        That's what we do during analysis and design - as soon as we take an item into roadmap and it gets to our analysis and design team design focus, we start reviewing all comments, trying to understand key problems to solve. Then we start coming up with possible solution options - and they can be like what you suggested above.

        So, thanks for your comment, it will help us as soon as we decide to start working on it.

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