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New admin role: Communications (i.e. sending emails)

Current features:
There is no role specific to communications.

Desired features:
An admin role that has limited access to everything except the tools/lists required to send emails and other communications.

115 votes
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    gypsegypse shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    57 comments

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      • JackJack commented  ·   ·  Flag as inappropriate

        I definitely could use this. In fact it doesn't even have to be an administrator. How about a special group for this process that only an admin could assign users to and wouldn't use up administrator positions.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Giving full access to someone only in charge of newsletters (editing and creating email templates) is an unnecessary risk that I am obligated to make because newsletter editor has been overlooked as an extremely common non-profit function, on par with event manager. Please create this role as soon as possible.

      • Anonymous commented  ·   ·  Flag as inappropriate

        I have a newsletter editor. The newsletter template is an email template. But to do the newsletter, I need to endow her with full admin privileges which is way more than she needs. Newsletter editor seems like a task on par with contacts manager or events manager and thus should enjoy its own set of limited access privileges in order to get that job done. I would prefer not to bestow full power over the contacts, finances, webpages, etc. just to edit the newsletter. It is not even necessary that she has power to send out as I as full admin can do that quickly.

      • Cindy CooperCindy Cooper commented  ·   ·  Flag as inappropriate

        Agree with many other comments. We need to provide certain access which would include web editing and contact lists, sending emails. But NO access to member or financial transactions. Currently have to allow a full admin to get these functions which is way too broad. Would be happy customizing my own if needed.

      • MarthaMartha commented  ·   ·  Flag as inappropriate

        Hey WA,

        The first mention of this request was in 2011. Any comment on when we may be able to see it? I currently have 5 clients using WA but will not implement more sites if they want to use emails because the communication/email sending is not separate from member and donation information. Thanks

      • BaderBader commented  ·   ·  Flag as inappropriate

        I'm having a member who is assigned to "Newsletter Editing". It is a must to have very detailed access restrictions for admins.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Will this be implemented soon? Is there an update? It is too risky for my organization to give multiple people the existing admin roles just to be able to send email because they can MODIFY/ADD/REMOVE other members' data.

      • LizLiz commented  ·   ·  Flag as inappropriate

        If you support this wishlist item, please consider supporting "Custom Administrator Permissions." The idea is to allow the main administrator to customize and create different admin roles based on their organization's unique needs, rather than adding another predefined role that may or may not suit everyone. I see this idea has been suggested in the comments of this wishlist item by multiple members, but the title of this item doesn't suggest this. Here's the link to Custom Administrator Permissions: https://forums.wildapricot.com/forums/308932-wishlist/suggestions/12479814-custom-administrator-permissions

      • Margaret GrottenthalerMargaret Grottenthaler commented  ·   ·  Flag as inappropriate

        This is a very important idea. We are a choir and we need people to be able to email the members but without having any other rights.

      • JackJack commented  ·   ·  Flag as inappropriate

        We have several people that need to send emails to the organization. Instead of them having to be an administrative role, have a special system group, Authorized Email Senders Group, for this role with full rights to the Email area. This would not count against the Max Administrators count.

      • Chris EChris E commented  ·   ·  Flag as inappropriate

        We have volunteers to handle our member newsletter and our parent newsletter. Neither of which should have access to our membership and contact information but they do. We would like to have more volunteers but need to limit their access.

      • MarthaMartha commented  ·   ·  Flag as inappropriate

        The newsletter writer should not be able to see donation information. Currently we have to give a secretary full access in order to send out a newsletter or an email. It has limited our ability to use the product. We had to choose between using an outside service for email blasts or an outside service for donation/financial information.

      • Becky ParsonsBecky Parsons commented  ·   ·  Flag as inappropriate

        Add more admin levels.
        For example: I need an admin level for our newsletter writer that doesn't allow access to member records. The newsletter writer should have access only to select contact categories (ie, all contacts, members only, all but archived, etc.) to send out newsletters.

      • MarthaMartha commented  ·   ·  Flag as inappropriate

        We are about to launch a new WA site for our school. We selected WA for the ability to have events, donations, web site and give members (students and families) access to private info (directories, teacher sub webpages etc). I will admit I did not pay enough attention to the detail about admins. I saw that there were levels for web site, donations, events, full. I never once thought that a communications function (ie sending out eblasts which is done by a secretary) would have the same privileges as a donations manager (our development director) that can now see what every parent or person has made in donations. I am truly amazed at this. Perhaps people really do not use WA for the donations piece??? Please address soon. Not sure what we will do at our end now. But donations access (anything financial) needs to be limited to people who have donations privileges only (and full admins of course).

        Stunned at 10:30 at night as I prepare the enewsletter training for our secretary tomorrow. My bad.
        Martin

      • swanseadonswanseadon commented  ·   ·  Flag as inappropriate

        We have 100 groups managed by convenors (group moderators). It would be a major benefit to us if each could run a saved search and email the resulting list. The saved searches are already in place and used to restrict access to each group's webpage.
        This could be provided by a new admin role or by a Member Directory gadget modified with a "Email List" button. The latter would be preferable.

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