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Automatic web archive of email blasts

Our membership would like the ability to see archived e-blasts sent to "All" members. In our membership model, all members are "equal." I could see this further broken down by Group, e.g., members belonging to Board group could view archive message sent to their group; e-blast sent to "all" members could be view by "all" members, etc. Also, having the ability to show messages sent within a certain time period, e.g., messages sent within the last 6 months (rather than messages archived forever).

Even better, have the ability to search e-blast message text by keywords much like the forums. The search results would need to take into account whether the member searching is authorized to see say Board messages. It might be easier to simply offer search for messages sent to "all" members.

I am guessing another function page devoted to e-blast archive viewing/searching would be necessary.

PBGVone
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    PBGVone shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    42 comments

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      • Jon Kohl commented  ·   ·  Flag as inappropriate

        You can copy the HTML of the email and paste into your HTML editor of your website. I use Wordpress and it translates really well. The only inconvenience is you have to relink the graphics.

      • SL commented  ·   ·  Flag as inappropriate

        I would also like the ability to save membership emails either as a PDF or posted in our "membership" section webpage. Members want to recall details from our newsletters that they cannot find in their inbox, so it would be great to have this function available.

      • Anonymous commented  ·   ·  Flag as inappropriate

        We would like to be able to PDF our e-newsletter so we can post it on our website. We have submitted this idea in the past but so far there has been no progress on this. Can you advise as to how an e-newsletter can be posted to the site? Thanks.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Yes, whenever email blasts are sent to membership it would be good to have this automatically converted to a webpage that can be posted on our website. It is a real pain when new members join to send them out historical emails that are still relevant. Having a webpage where these can be chronological stored would be an elegant solution.

      • Kat commented  ·   ·  Flag as inappropriate

        I'd like to see a web version/archive of the newsletters we put out through Wild Apricot email to members, as is possible with Mail Chimp.

      • Gail commented  ·   ·  Flag as inappropriate

        We would like to be able to save and print a newsletter sent by email, so that it can be mailed to members for whom we don't have email addresses or for whom email delivery problems have been reported.

      • Anonymous commented  ·   ·  Flag as inappropriate

        We create a new email newsletter each month. We would like to save them but it is getting overwhelming to find a past one. Can Wild Apricot create an archive feature for emails?

      • Barefootgal commented  ·   ·  Flag as inappropriate

        I don't even care if it's automatic or not (although that would be ideal). I just want to be able to save an email as a pdf. We archive PDF copies of our print newsletters and now that I've switch to an e-newsletter it's impossible to do that.

      • Randall Rensch commented  ·   ·  Flag as inappropriate

        Yet another reason: When someone joins our mailing list (e.g., a lot of signups at a major event), we sometimes send them a recent email or two, or an omnibus email listing future events ... to get them caught up. It's not just about coming events. We also review past events and have other content, so it's more like a newsletter than just an announcement.

        It would be easier to do this by simply sending them to the Recent Emails archive.

      • Randall Rensch commented  ·   ·  Flag as inappropriate

        Yet more reasons for having a web version of each major email:

        Some emails cannot be delivered for technical reasons. Re-sending doesn't work. We can personally send those people an email from a personal account, but forwarding one is potentially problematic (spammy, technically difficult, wrong personalization, etc.). The situation calls for a simple email saying "We were unable to deliver to your address. Yada yada. Meanwhile, you can see the email here: (url)"

        Some people have opted out of receiving certain emails. But they might nevertheless want to see them. It would be nice to have a menu of them on a page they could visit or we could refer them to.

        By the way, any web version that remains online for long should be editable or annotable. Typos happen and plans change, so we should be able to correct the archived version and be sure it's current.

      • Scott Rubel commented  ·   ·  Flag as inappropriate

        This only makes sense. I receive other newsletters with a button at the bottom that makes it so you can view the newsletter as a web page.

      • National Slate Association commented  ·   ·  Flag as inappropriate

        or create a link so that an external website can link to the newsletter. I'd like to archive newsletters on our website or link from our website to the WA template

      • heyjoe.here commented  ·   ·  Flag as inappropriate

        I need a way to take my email newsletters, creating on one of your templates, and be able to save it for later printing and / or emailing without the automatic page breaks. It breaks in all the oddest spaces making it almost useless as an archived copy.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Is there a way to save a copy of my newsletter as a pdf, or similar, an have it be an exact copy? When I do so now, it adds a lot of white space, or it removes colors, etc. I often need them for reference, or to mail out to someone who does not or cannot use email.

      • Anonymous commented  ·   ·  Flag as inappropriate

        We do a monthly email template but can not send it to those that are not on our email list. I would like to be able to make the template newsletter into a pdf so we can attach it to our business email.

      • Teri commented  ·   ·  Flag as inappropriate

        All other email blast services have a "share this email" button that opens a link to the email's own URL. This way people can share the email with others who aren't on the email list -- on FB, for example. This would widen the reach of the email and be a benefit for publicity sake.

      • Amy commented  ·   ·  Flag as inappropriate

        Enable viewing of emails online- for organisation newsletters it would be good to be able to view these online and share with others, as well as sending them to all members.

      • Bob commented  ·   ·  Flag as inappropriate

        I agree that automatically archiving emails to HTMl in a web page is needed. Many HTML emails I get from organizations have a "Having trouble viewing - click here" link at the top. Would be great to have an option to archive the page and add that link to the emails.

      • Roobarb commented  ·   ·  Flag as inappropriate

        I would also like to see this. Almost every modern email system archives the email in HTML format and archives automatically.

        It is a commonly requested feature, and is part of our existing email system.

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