Automatic web archive of email blasts
Our membership would like the ability to see archived e-blasts sent to "All" members. In our membership model, all members are "equal." I could see this further broken down by Group, e.g., members belonging to Board group could view archive message sent to their group; e-blast sent to "all" members could be view by "all" members, etc. Also, having the ability to show messages sent within a certain time period, e.g., messages sent within the last 6 months (rather than messages archived forever).
Even better, have the ability to search e-blast message text by keywords much like the forums. The search results would need to take into account whether the member searching is authorized to see say Board messages. It might be easier to simply offer search for messages sent to "all" members.
I am guessing another function page devoted to e-blast archive viewing/searching would be necessary.
* * * PBGV's rule * * *
There are major failings with the email system. Firstly, there is no way to create an approval list so I can send the newsletter to our board for their review. Secondly, there is no option to view the email on a web page with a permanent link. This is a very important feature now that we only have an email newsletter and have done away with the PDF and Print versions. We need a way for members to view archived newsletters.
Have Newsletters available hosted so that they can be shared using a link.
NESTMA Office commented
Would love to be able to "archive" emails so that the email becomes a web page that you can link to. Constant Contact offers this and I found it extremely useful. When I go to print an email (from Gmail for example) or save it as a PDF the formatting reverts to single column. Most of my emails are 2-3 columns so it looks terrible when I try to archive the email in this way.
Alex Sirota commented
I just found this step by step to create newsletter archives manually. It takes 10 steps and is pretty unwieldy but it exists.
I wonder if this could be introduced eventually into the editor by simply creating an archive of the email (rather than a template) every time it is saved. I think just about all my customers would like to have an email archive in their site. Most modern email marketing packages have an HTML view of the email so it would be really nice.
In the new email editor the HTML file saved in the Files manager will have a new URL - https://gethelp.wildapricot.com/en/articles/1693. Maybe the new email editor will have saved archived newsletters eventually.
Chris Cavanaugh commented
Can you just copy and paste the newsletter into a Blog widget?
Jon Kohl commented
You can copy the HTML of the email and paste into your HTML editor of your website. I use Wordpress and it translates really well. The only inconvenience is you have to relink the graphics.
I would also like the ability to save membership emails either as a PDF or posted in our "membership" section webpage. Members want to recall details from our newsletters that they cannot find in their inbox, so it would be great to have this function available.
Sue Gehm commented
We would like to be able to PDF our e-newsletter so we can post it on our website. We have submitted this idea in the past but so far there has been no progress on this. Can you advise as to how an e-newsletter can be posted to the site? Thanks.
Yes, whenever email blasts are sent to membership it would be good to have this automatically converted to a webpage that can be posted on our website. It is a real pain when new members join to send them out historical emails that are still relevant. Having a webpage where these can be chronological stored would be an elegant solution.
Kiley Best commented
I'd like to see a web version/archive of the newsletters we put out through Wild Apricot email to members, as is possible with Mail Chimp.
Gail Walker commented
We would like to be able to save and print a newsletter sent by email, so that it can be mailed to members for whom we don't have email addresses or for whom email delivery problems have been reported.
We create a new email newsletter each month. We would like to save them but it is getting overwhelming to find a past one. Can Wild Apricot create an archive feature for emails?
Dana Robb commented
I don't even care if it's automatic or not (although that would be ideal). I just want to be able to save an email as a pdf. We archive PDF copies of our print newsletters and now that I've switch to an e-newsletter it's impossible to do that.
Randy Rensch commented
Yet another reason: When someone joins our mailing list (e.g., a lot of signups at a major event), we sometimes send them a recent email or two, or an omnibus email listing future events ... to get them caught up. It's not just about coming events. We also review past events and have other content, so it's more like a newsletter than just an announcement.
It would be easier to do this by simply sending them to the Recent Emails archive.
Randy Rensch commented
Yet more reasons for having a web version of each major email:
Some emails cannot be delivered for technical reasons. Re-sending doesn't work. We can personally send those people an email from a personal account, but forwarding one is potentially problematic (spammy, technically difficult, wrong personalization, etc.). The situation calls for a simple email saying "We were unable to deliver to your address. Yada yada. Meanwhile, you can see the email here: (url)"
Some people have opted out of receiving certain emails. But they might nevertheless want to see them. It would be nice to have a menu of them on a page they could visit or we could refer them to.
By the way, any web version that remains online for long should be editable or annotable. Typos happen and plans change, so we should be able to correct the archived version and be sure it's current.
Scott Rubel commented
This only makes sense. I receive other newsletters with a button at the bottom that makes it so you can view the newsletter as a web page.
National Slate Association commented
or create a link so that an external website can link to the newsletter. I'd like to archive newsletters on our website or link from our website to the WA template
I need a way to take my email newsletters, creating on one of your templates, and be able to save it for later printing and / or emailing without the automatic page breaks. It breaks in all the oddest spaces making it almost useless as an archived copy.
Is there a way to save a copy of my newsletter as a pdf, or similar, an have it be an exact copy? When I do so now, it adds a lot of white space, or it removes colors, etc. I often need them for reference, or to mail out to someone who does not or cannot use email.
We do a monthly email template but can not send it to those that are not on our email list. I would like to be able to make the template newsletter into a pdf so we can attach it to our business email.