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Recurring events: separate registrations for each occurrence (e.g. monthly board meetings)

Original recurring events request was to complex for us to resolve in a single release, so we decided to focus it on a simple scenario where event can have multiple sessions, but event registration is one and for all - like courses. See http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8825581-recurring-events-scenario-1-event-with-multiple for more details on this one.

Another important scenario is when event is actually a recurring series of events, but each occurrence of an event may have a separate registration and updated description of event. Example - monthly board meetings. Event is created in the beginning of year with a monthly recurring schedule, but each occurrence can be updated as soon as time comes close to this particular event.

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Evgeny Zaritovskiy shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

53 comments

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  • Becky Parsons commented  ·   ·  Flag as inappropriate

    Add easy duplication of events. We have about 6 events that regularly repeat - some every week, some every two weeks, and some every month. Now we must manually duplicate each event for each new date, change the date, save, then repeat the process for 52 times for a year of that event. In the input and edit screen, please include a "repeat" function, where we can repeat the event on a weekly, monthly, basis, or select a date from a calendar.

  • Craig Haydock commented  ·   ·  Flag as inappropriate

    I've been playing around with WA recurring events for a few days now. It looks like the recurring session works in so far as setting up a string of events with a singular registration. However, I don't see any capability for individual event registration. This is a long time in the making and as others have noted is basic calendar functionality in many other platforms. Is this a dead feature or is there any traction on making this happen sometime before the decade is out?

  • Mel Whaley commented  ·   ·  Flag as inappropriate

    The majority of our events are recurring like membership meetings, board meetings and special interest group meetings. Some require registration while others are open. We try to block off/record all of our regular meetings on the calendar at the start of the year and then update individual meeting description with topics/speakers when the details are available. This change would greatly enhance the usability of Wild Apricot

  • Thomas Bahls commented  ·   ·  Flag as inappropriate

    In the training events we hold for prospective members we also have a "Helper" registration type where our existing members can assist with these multi-session events. We'd like to have members who register for this registration type be able to indicate those particular sessions they will be attending.

    Oh, and I'd like Wild Apricot to send them reminders for just those sessions.

  • Jennifer Weiss commented  ·   ·  Flag as inappropriate

    Probably 80-85% of our events are recurring and we need to be able to have our members RSVP to them individually. It is sad that Meetup has this feature and Wild Apricot does not.

  • Tara Leach commented  ·   ·  Flag as inappropriate

    HI, I want to set up one event with two locations. Can I do this? As we have cross border stuff

  • Haggith Nadav commented  ·   ·  Flag as inappropriate

    If I create a recurring event But have to change one of them I would like to do so. now if I make a change it changes all of the events, so for example we have an event the first Friday of every month and location A but for one of the months the location is different I should be able to make a change only for that one month while leaving all the rest at location A

  • Jon Hart commented  ·   ·  Flag as inappropriate

    Recurring events is basic functionality of all electronic calendars in today's world and the lack of support in WA is a big miss. When scheduling repeating events, you should be able to specify the number of occurrences, the repeating frequency (daily, monthly quarterly etc) and on which day of the week the event should repeat. Microsoft Exchange Calendar is a good example.

    While WA provides much of the needed functionality for our rowing club, this feature gap along with several other critical gaps (variable membership terms, SMS communication, limited discount feature) result in significant expenditure of volunteer time and communication issues with our member base.

  • Serene Acres commented  ·   ·  Flag as inappropriate

    Would like a check like a 'check in' feature for all events and recurring dates wishing that event. If an event has multiply sessions there is a need for check in for each session for my use.
    Will this be available in 2017 early?

  • JimF commented  ·   ·  Flag as inappropriate

    In our case, we publish weekly our rowing schedule with sessions set for various days (Tu/Th/Sun). Rowers should be able to indicate which session(s) they can attend that week so that other participants and coaches can plan ahead. Posting this as separate events every week would quickly become an overwhelming list of events to wade through, especially as different programs (youth, women, novice) begin posting their own rowing schedules!

    We could convert all this to recurring events (Tuesday practices for novice rowers, for example) but we'd need participants to be able to indicate which of the events they could attend.

    Of course, attendees should ultimately be able to go in and update their selection(s) if necessary due to last minute changes in plans.

  • Katheryn commented  ·   ·  Flag as inappropriate

    Would love this! Most of our meetings are recurring monthly, weekly and quarterly. My admin would love to setup once for the entire year.

  • RangeManager commented  ·   ·  Flag as inappropriate

    This is HUGE for us. We currently hold a new member orientation on the second and fourth weekends, two sessions per day (8 sessions for the month). We need to have the members be able to register for the ONE of the eight sessions. It's a HUGE pain to create each session as a separate occurrence.

  • Garry Smee commented  ·   ·  Flag as inappropriate

    That 'repeat' events would also have 1st 'x' of month option along wiht a set date. This would cover regular events held on (for example) first weekend of a month or third Wednesday of the month

  • Walt Bilofsky commented  ·   ·  Flag as inappropriate

    @Amy - we have the same issue and I have a workaround for it.

    See our yacht club's page at http://tyc.org . We have race, cruise and social events. Each of those categories is an event tag. The tags are used to display the appropriate events on the corresponding page in addition to the main calendar.

    These one-off events also appear in Upcoming Events on the home page.

    For recurring events, I use the tag "recurring social". These are excluded from Upcoming Events and get their own upcoming gadget right below. That solves the problem you mention.

    I am not seeing the problem reported by Anonymous.

  • Amy Boots commented  ·   ·  Flag as inappropriate

    I came here with the same question as "Anonymous commented January 09, 2016 16:43"
    Is there a way to get only the most current upcoming event in the series to display in chronological order with the rest of the events? Right now my recurring event is bumping the most timely upcoming event from the top slot in the widget on my website.

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