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Limit for Guest Registrations

With events you can now set up Registration types that can allow multiple of "guest" registrations. At the present time the only limit put on the number of guests is as part of limiting total registrations for events.

However, some clients have mentioned that they would like to limit the number of guests who can come to an event. I can think of two ways to do this:
* Limit total number of guests for the event - If you don't want more than 50 guests, then you set this limit at the same time that you set the registration limit for the event.
* Limit total number of guests for a registration type - 50 total guests can be submitted by people who register using Registration type "Gold"

* Limit total number of guests that any registrant that can submit along with their registration - Each registrant cannot bring more than 2 guests.Thoughts?

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    anonymous_206.223.175.10 shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    On this request, we began to work on design and development.
    This change will be part of a large improvement over multiple registrations. In addition, it is a logical extension of the ‘RSVP with guests’ feature in which we have already added the ability to set limits (part of 5.18 release).

    Katya, Events crew @ Wild Apricot

    38 comments

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      • Paul commented  ·   ·  Flag as inappropriate

        Yes, we need to have a way to limit the number of registrations for an event per registrant. Right now, the only way to limit it is at the event level, but we might want to allow a registrant to be able to get a max. of XX tickets to an event.

      • Cindy Cooper commented  ·   ·  Flag as inappropriate

        We would like to have a limit on the number of guests a member can bring to an event. This should be allowable on an event level basis. And on a member level basis (not total guests per event), but each member may bring 1 or 2, etc.

      • Barry Walker commented  ·   ·  Flag as inappropriate

        I would strongly support a limit for the number of guests that a registrant can bring to an event. Each year my organization hosts a gala dinner, and it would be really useful to allow each member to bring exactly 1 guest to the dinner.

      • Kim Skimmons commented  ·   ·  Flag as inappropriate

        Need to be able to limit the number of guests allowed based on membership level. E.g., Gold members can bring 2 guests; Silver members can bring 1 guest, etc.

      • David Manning commented  ·   ·  Flag as inappropriate

        The event admin should be able to set the number of guests per member. Otherwise the system does not prevent members from bringing their entire workplace for an affordable excursion with our club ;)

      • LeBon Abercrombie commented  ·   ·  Flag as inappropriate

        We have family memberships, so we would like a registration type that pays for 2 member (e.g. husband and wife). That should count as 2 persons in the total persons registered, so we could put a limit on the total persons (including guests) who can be registered for an event.

      • GOPS Webmaster commented  ·   ·  Flag as inappropriate

        I'd definitely would like to see a cap on the number of guests one can bring. We often just want "member +1 guest" (friend, spouse, etc.). Guests need to continue to be counted in the overall event total.

      • Anonymous commented  ·   ·  Flag as inappropriate

        We need this functionality.
        For our events, each membership type is entitled to #X registrations@$A and #Y guests@$B.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Would really like to have the option that you can only add one guest per registrant.

      • Margaret Timberlake commented  ·   ·  Flag as inappropriate

        We do events with sponsorships which include X number of guests at no cost and then a discounted rate over that number. We would like a way to limit the number of free guests and then charge if they register more than the free. The number of guests varies by sponsorship level

      • Judy commented  ·   ·  Flag as inappropriate

        We'd also like the ability to set a MINIMUM number of guests, so that we offer group discounts for groups of, say, 4 or more.

      • Anonymous commented  ·   ·  Flag as inappropriate

        We''d love to see this -- we have lots of events where members can only bring 1 guest and it would be very useful.

      • Ari commented  ·   ·  Flag as inappropriate

        Is this still not possible? We have events where we let members bring one guest, but there's no way for us to limit that.

      • Nicole Plese commented  ·   ·  Flag as inappropriate

        For our sponsorship registration each level is allowed additional registrations, however, currently there is not a function within the registration form that allows for us to restrict the number of people they are actually registering. We would love to see a way to set-up a registration that we could allow them to register a certain amount of people.

      • Rodney Hendrix commented  ·   ·  Flag as inappropriate

        We have an annual conference each year in which vendors are allowed to have display booths. Booth space cost varies by size and location. Each booth is allowed to have a number of guests included in the price. We need to be able to limit the number of booth spaces sold as well as the number of guests to be included with the booth.

        In addition, we have an awards dinner each year where a table can be funded by an individual. We need to be able to limit the number of tables sold as well as the number of guests to be included with the table.

      • Janelle Carleton commented  ·   ·  Flag as inappropriate

        We need to be able to have an overall limit to an event and then each registration deduct from that. The problem we are currently facing is we want to be able to sell tables of 10 for example for a set price and also individual tickets. When we currently sell a table it only takes one from the allocation not 10. With a limit on guests, we could give each person who purchased a table 9 free guests they could bring. These would all be accounted for by the system.

      • Michael Baum commented  ·   ·  Flag as inappropriate

        My organization often needs this functionality. We need to be able to allow members to add up to N guests for a given event.

      • Judy commented  ·   ·  Flag as inappropriate

        We need our members to be able to register free guests and paid guest for meetings. We would also like for members to be offered the registration options of free vs paid guests depending on what they have already used for the year. Example – Our “regular members” get one free guest per year and our “3 person corporate membership” gets 3 free guests per year, “4 person corporate membership” gets 4 free guests per year, etc. If they have used up their free guest passes for the year, they are not offered the free guest option when registering.

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