Given the convoluted return of payment via AffiniPay for a new member, why hasn’t a fix been issued in so many years? We want to capture details for a new applicant to put on a wait list.

I am somewhat concerned that such a feature was requested FOURTEEN years ago and not progressed. We also approve members for membership - all I want/suggest is that if the 'Membership applications must be approved by administrator' is checked then an option to 'send invoice when membership is approved' or a manual option when an Admin does change status to approved.

No progress here so far.
As of now, I would suggest asking new applicants to issue an invoice, but not pay it until application is approved.
This will require a bit more manual work for communicating with new members, but otherwise will do the job

WA can we please get an update on this needed improvement?

We are new to Wild Apricot. When we saw the checkboxes for requiring approval prior to accepting a membership, we expected the payment to not be invoiced until we accepted the membership. So we were surprised when the opposite happened.

We are a volunteer organization, We would like to be able to collect new applicants' credit card at the time that they fill out the application form, and authorize it, but not collect the actual payment until they have been accepted.

We would even accept to be able to collect new applicants' information and send an invoice payable by credit card once they were accepted

I work for a software development company, this is not a difficult fix. Instead of triggering the credit card approval process upon the submittal of the membership application, trigger it upon admin approval of the application.

Please revisit this request

We are currently using the workaround described by Evgeny. Unfortunately, this causes quite a bit of confusion. People think that when their applicant level membership is "accepted" they have been approved for our club - and the acceptance email clearly states how it works.

I agree with Kyle and i've started looking for other options for membership management.

The amount of finagling I am going through to make WA work for our organization without this feature (fee after approval) is substantial. If there is another membership software that provides this functionality then I will migrate.

We need to review and approve applications and therefore it would be useful for the invoice to be sent AFTER confirmation. It is confusing and we have people paying before they have been accepted, which we then end up refunded.

Just adding I agree with the need for this. My group has been on Big Tent for 10 years where they easily allow you to have a prospective member fill out an application, you click a button to approve, then the invoice is auto-generated and sent. Unfortunately last year Big Tent stopped processing online payments so I am here checking out Wild Apricot for a possible platform move. Why is WA so unwilling to fix this function?

In an all volunteer organization we have a hard enough time getting someone to take on the board position of membership. Because of the type of organization we need to make a phone call to speak to the applicant prior to accepting their application. I loved the idea of collecting their payment information with their application but not processing it until approval. In a previous program it automatically invoiced them once approved. They paid and then had access.
Either of these options works for us but the current situation involves so many extra steps on the part of the Membership chair it becomes a problem. In addition if we have to refund annual dues after making a phone call this complicates it further including adding the treasurer in the mix as well.

The free level and then invoice negates the automatic nature of the program as they have to be manually approved after payment.

We vote for a correction of this feature.

We would like to be able to collect new applicants credit card at the time that they fill out the application form, and authorize it, but not collect the actual payment until they have been accepted.

Regarding Admins Free Level advice: this what we were advised as well and we started with it. This workflow had multiple issues:
- Discounts don't work when admin changes a level
- Extra charge items are not pulled
- No prorating
Basically, you need to type the whole invoice, as opposed to generating it.

We would like a membership waitlist function similar to the event waitlist. There should also be a "delay billing until <condition> is met" feature.

Have the option to save the details of a new member without having to also to generate an invoice. We have an approval period of several weeks before that new member is invoiced.

My organization has some robust membership requirements, and our board reviews and approves applications once a month.

As we use PayPal for online payments, I've noticed applicants are paying their annual dues before they're approved. This could lead to some uncomfortable situations if/when we decide an applicant is not the right fit for our organization. I'm hoping Wild Apricot will create a functionality that will allow an applicant to pay annual dues only after she becomes a member.

We are new to Wild Apricot. I have to say that when we saw the check boxes for requiring approval prior to accepting a membership, we expected the payment to not be invoiced until we accepted the membership. So we were surprised when the opposite happened.

Our membership committees take their jobs seriously and spend time evaluating an applicant. We have not taken payment in the past until the application was approved.

We definitely vote for this improvement.

I have worked around this by creating a "member level" called "member applicant" with no cost and another called "member-probationary". It still doesn't really do the trick, because I would like to have a button that I can select when the administrator upgrades an "applicant" or "probationary" to full membership and send the bill at that time. As it is now, you bill them as soon as they fill out an application for a membership that has a price, and you don't automatically bill if an administrator upgrades them from "applicant" to "full member".

We have a waiting list for members to join. We want them to sign up on the waiting list, but not get an invoice for membership dues and fees until they clear the waiting list. It would be nice to have a "delay billing until <condition> is met" feature, with ability to have more than one <condition>.

Thanks but neither thread addresses my issue, it has nothing to do with member emails.

Just as one can put a red asterisk near a field in any online form and make it mandatory, and the submit will fail if it is not present or correct, we need to have our membership application not submit if Submit is clicked and payment has not yet been completed. We are hooked up to PayPalStandard I think. But it creates extra hassles for me to see numerous pending apps over time because people chose not to pay at the last minute for whatever reason, then I have to chase people down for money - waste of time and not intuitive...I am trying to find where I can set it so the membership application will not go through unless payment has been made - generating an invoice for payment after the app has been put through is a moot point and backwards to what we need.

Chris - see http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8826745 and http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8825797

Could someone please direct me to a thread or solution for the exact opposite problem? Our org accepts all applicants, we then vet them into different membership levels, but we do not start the process of evaluation for level until payment is received, and there are people going thru the registration process all the way up to the payment phase, where they drop it. This causes hassles for me and our membership committee due to the system emails being sent out, time invesstigating the dead apps etc., so I would like to find where in WA I can stipulate that an application will not be accepted into the system until payment is made. I am looking......many thanks.