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Allow members and/or conference registrants to upload file attachments

Our academic society would find it extremely useful if members -- or better yet, conference registrants -- could upload files (e.g., Word docs, PDFs). This would allow presenters at the conference to share papers prior to the conference, potentially enhancing the feedback that they would get from other conference-goers. We would really like to provide this service for our members/conference attendees.

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    rmillsteinrmillstein shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    Bill WilsonBill Wilson shared a merged idea: Attach file to an application  ·   · 
    Tim ForbisTim Forbis shared a merged idea: Application attached upload  ·   · 
    Blueocean62Blueocean62 shared a merged idea: Members can upload documents  ·   · 
    RobertaRoberta shared a merged idea: Upload Files to Member Profile  ·   · 
    johnjohn shared a merged idea: Member documents  ·   · 
    Anonymous shared a merged idea: Workshop submission form for presenters  ·   · 
    membershipadminmembershipadmin shared a merged idea: PDF uploads to Member Profiles  ·   · 
    marciocorreamarciocorrea shared a merged idea: Allow upload of file when registering for event  ·   · 
    Anonymous shared a merged idea: have an option for external people to upload documents  ·   · 
    oliffloliffl shared a merged idea: Allow document uploads with membership application  ·   · 
    santasridesantasride shared a merged idea: VIDEOS  ·   · 
    rmillsteinrmillstein shared a merged idea: Abstract submission & conference program  ·   · 

    115 comments

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      • RogerRoger commented  ·   ·  Flag as inappropriate

        Our organisation needs to have the functionality that allows members to apply for advertised positions. The means thay need to be able to select the advertised position, which will bring up an email which is automatically directed to a hidden mail address such as our admin address. The act of clicking on the advertised position should automatically open an email and load in the subject line the unique reference number of that advertised position. Finally and most importantly we need the respondant to be able to attach their Resume (probably word document or PDF).

      • Duane SniezekDuane Sniezek commented  ·   ·  Flag as inappropriate

        We require a copy of a license to validate a membership. It defeats the purpose of having an automated membership registration system that requires a manual process of sending an email (actually over 500 emails :-0) to someone, that in turn has to advise someone else, that in turn has to validate the application. Having this simple feature would save us volunteers an enormous amount of work!

      • Anonymous commented  ·   ·  Flag as inappropriate

        I would have thought the implementation of an option to upload documents in WA would be paramount. We are finding it extremely limiting not being able to offer this to our clients. We have also had to use external form building software to give us the upload option, but this then means data is stored externally and may not communicate easily with the WA site. Very frustrating.

      • Bill WilsonBill Wilson commented  ·   ·  Flag as inappropriate

        Our organisation requires a copy of the applicant's university transcript to be provided. Our application form is online and that works fine but we then have this issue with obtaining the scanned document. At the moment when we ask that they send an attachment via email to the membership secretary. It would certainly be an improvement if we could have them attach that to their initial membership application so that the process is one step and not two. This issue has been raised in house several times in the last twelve months.

        If there is a simple way to achieve this without needing a change that would be very good.

        Thanks

      • Evgeny aka Apricot KernelAdminEvgeny aka Apricot Kernel (Product Manager, Wild Apricot) commented  ·   ·  Flag as inappropriate

        Scott, to follow up on your latest comment to me:

        The only thing we can promise is something that "work in progress" - see https://forums.wildapricot.com/forums/308932/status/1547997 . This means that this particular idea is in our immediate focus, we're designing or developing it now and results to be expected in some of the next releases.

        The rest can change anytime and this is why we do not really promise anything and not providing timelines.

        The best way to to move something in our development queue is to vote for an idea - which you all are doing. We use number of votes as one of most important parameters in our prioritization, but this is not the only parameter.

      • Scott SimmonsScott Simmons commented  ·   ·  Flag as inappropriate

        Same question here Alex. Producing the form is no problem. Do you have any pointers on integrating this into an event registration? Our challenge is finding a way to tie the event registrant to the files that are uploaded by the external form. I am not seeing a way to pass a registrant identifier to the form. Thanks for any pointers you can provide.

      • Gerry LattmannGerry Lattmann commented  ·   ·  Flag as inappropriate

        Hey Alex,

        So are we able to integrate this "forms builder" into the WA interface or Membership profile? How does this work exactly...I am very keen to have the ability to upload PDF's I am actually looking at a few other Membership software management systems...that do offer this functionality and more...may be exiting WA soon. Thanks for the help Alex

      • AlexSirotaAlexSirota commented  ·   ·  Flag as inappropriate

        For everyone wishing to upload files as part of a membership can I recommend an alternate approach. Instead of waiting for this feature to appear on the wishlist, you can build an equally useful feature by using a forms builder that allows the upload of files. It will be a separate database of information but there is a way to extend the functionality quite easily from a memberprofile by adding a form from a product like formstack.com which allows file uploads and can be "framed" into an existing Wild Apricot page or even profile page.

        Let me know if you would like to know more and I can describe how we do this for our WA customers.

      • Scott SimmonsScott Simmons commented  ·   ·  Flag as inappropriate

        Thank you for your response Evgeny. But, respectfully, an answer of no promises after 7 years is not an answer. It is a delay tactic. Either this feature is on WA's to do list or it is not. At this point we have to assume that it is not. If I am mistaken please let the community of organizations on this thread know what we can do to help you move this particular feature to the top of the development queue. Otherwise we continue our analysis of alternatives that better fit our needs.

      • Andy CliftAndy Clift commented  ·   ·  Flag as inappropriate

        After building a Wild Apricot site for the Oregon Potters Association I have the possibility of building Wild Apricot sites for two other art organizations. This feature is key to those possibilities. I believe if this feature was added Art organizations would flock to your software. Wild Apricot has been great for the Oregon Potters Association so far, but this feature is noticeably missing and creates a messy admin process for us.

      • Scott SimmonsScott Simmons commented  ·   ·  Flag as inappropriate

        WA customers have been requesting this feature since 2009. The ability to upload images/docs with event registration is FOUNDATIONAL to art society online art competition activities and activities of other organizations. Such activities are one of our primary revenue generators. We spend thousands of dollars every year on art jurying sites that could be going to WA or ISAP IF this feature were available. However, iIt's the same response form WA every time. We can only assume that after 7 years WA has no interest in developing this feature. WA is doing a great job just not for us ;-)

      • Sue SingerSue Singer commented  ·   ·  Flag as inappropriate

        What is the status of the functionality to upload files - is it being considered for development and if so when can the functionality expect to be available?

      • Bill WilsonBill Wilson commented  ·   ·  Flag as inappropriate

        When we have new members applying to join our oragnisation they are required to produce a copy of their university results. At present this means that after application is first lodged we have to make contact with them to send an email asking that they respond with an attachment.

        It would be much easier if the initial application form allowed for an attachment to be provided, this would eliminate one step in the process which causes us to lose some applicants.

      • Andy CliftAndy Clift commented  ·   ·  Flag as inappropriate

        Hello, we very much need this. Our members are artist that need to upload photos of their art work when they apply for one of our exhibitions.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Is there any update on when this option might be available with Wild Apricot? We have several clients who require this functionality for everyday business and it is severely limiting not being able to offer this.

      • FranFran commented  ·   ·  Flag as inappropriate

        Hi There,
        We are currently evaluating Wild Apricot for our new company program as well. The document upload facility is something we will need as well and will factor into our decision as to whether or not to adopt WA. We would need the functionality as outlined by Roberta in April where we could "upload files (.doc, .pdf) regarding important information regarding a member directly to their profile. The information would not be shared with other members, but would be available as a more effective records management system for company administrators."

      • BarefootgalBarefootgal commented  ·   ·  Flag as inappropriate

        I haven't read this entire thread, so this may be a duplicate, but we would like members to be able to upload files that will then appear with their profile. For example: Member is an insurance agent and wants to include an application for insurance as part of their public profile page. That application is a PDF and the member needs to be able to upload it as well as remove it on their own.

      • Tim ForbisTim Forbis commented  ·   ·  Flag as inappropriate

        Add a spot on the Contact detail or Membership where applications can be uploaded and saved

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