Document Library Gadget
Our community organization maintains a lot of short legal PDF documents for reference by our members. The current website we use has a document library function which makes it easy to load a lot of documents into a web page. This page then lists their titles, when they were added, how many hits each document has had over time, etc. You can also sort and resort the documents by clicking on the various column headings.
Right now, we have to manually insert details about each document into a static HTML table. Keeping the documents properly sorted is also difficult. If WA were to offer this type of Functional Page, the folks responsible for maintaining the document library would be much more enthusiatic about the migration. Thanks!
Valerie Davis commented
I would like to see a repository for "group" documents/files (i.e., .pptx, .pdf, etc.)
Charles Pena commented
We have the same problem with our Secretary and Newsletter editor. These are the only 2 Admins that have to share lots of files with the Membership. If an entire folder of files could be shared on a webpage then they would no longer need to go add the most recently file to a list of files on a webpage. The shared folder from the webpage would automatically have a link to that file. If an entire folder could be shared we would still be able to limit the level of access to the files by the webpage itself with the restricted access limitations.
Not sure I understand, can you please elaborate?
Hopefully this will be coming soon... we badly need ability to easily post meeting Minutes to our members!
Thank you for working on this!
We need ability to create a link on a web page to a File Folder. This was the group secretary can upload files into that folder, without anyone needing to edit a web page.
Please make it possible to submitt /add, document/table into a portion of an existing web page.
I continually update some of my members donation balances, and have to completely redo the entire page to update the information each month. I have not found any type of information in the "HELP" setion that woould allow me to do this.
Doug Armstrong commented
I would love to see a system that works like the events system. For example we have a board meeting and the minutes need to be posted. These should be added using a library manager similar to how events work. The most recent document (or x documents) is(are) displayed in full, the older documents are shown as a list of links, thumbnails etc.
This would be a cool way to store all types of reference material on the site. Also keeps admin from folks from messing with the look and feel of the site.
I am adding to this request discussion.
Our organization also has need for a dynamically populated webpages containing a sortable/searchable lists of links to resource documents (PDFs) or images. And yes, additional metadata about the document/image and accesses to it would be desirable.
We have a continually growing list of PDF resource documents and images that we want to make available to members-only to click and read or download.
I understand that existing off-the-shelf scripts with similar functionality entail server-side operations and entail unacceptable risks.
Might WA programmers implement a gadget that restricts such search-and-list activities to a limited set of safe target folders and restricted file types?
Tom Scott commented
This feature is one of the major functions our members rely on. We need the following functionality:
1 - Files are organized by directories (ideally like the existing Files widget)
2 - Members can view, upload and download
3 - Permissions setting for directories and files
Sorry, we do not provide estimates. We tried for some time in the past, we realized that there are too many unknowns and we cannot predict our development to keep up with out promises, so we decided against estimates.
Pilot Scott commented
When will this gadget be rolled out?
We really need a library in the members section where articles are sorted by topic and or date and can be sorted in a way convenient to members browsing. This is a crucial feature for us.
This is a great start! I especially like that ability to allow members to upload as well. Can't wait until this is available.
Hard to tell from the design, will the info of the member that uploaded the file be kept and displayed?
As mentioned by others some sort of meta data (title, description, category, keywords, etc) per file and search capability of that meta data would make this much more useful. Usually the file name is not enough to really identify what a file contains.
Deanna DSAIA commented
The only thing I would add is a way to categorize the library. We have moved our document library to Caspio at the nonprofit rate of about $65 a month. We'd love to get it into WA, but we need a search feature and a category feature.
We could really use this widget developed sooner rather than later. Our organization has a significant amount of documents that we'd like to move over to WA, but it currently requires a tremendous amount of work to accomplish.
Sharon - thanks for sharing.
This looks good. I would like to allow the members to create "Directories" so they can organize their files in a way that makes sense for them.
I like the idea of a widget so I can create a page that lets me organize it in a way that makes sense for our members.
Sharon Gander commented
At this time, there is no way to group related documents and allow for
searches on their names, keywords, or meta data (e.g., file type, date,
author). There is no document directory functionality where documents
(includes images and videos as well as .docx, .pdf., .xlsx, etc.) can be
posted to a page with a search functionality.
Check out the "Need An Expert" page on our website (https://tifpi.wildapricot.org/Experts). I have been able to use the member
directory functionality to create searches based on membership fields.
This is the functionality that I am seeking for documents and photos. To
organize and promote content based on folder, title, and/or metadata.
I am seeking a gadget that provides a directory of documents and images.
Right now, the photos (images) can be presented as a slide show or as links on a page. Documents can be presented as links only. I'd like to see a
configurable directory of documents including images.
Like the events gadget, it would be nice to be able to present a list of download able files by topic(s) and/or file type so that each page can present the right information at the right time.
You have so many really smooth and effective gadgets. Thanks for each of them.
Currently you can link to a file stored in the resources directory of the website. I would like to be able to allow specific members to view the contents of the folder and select a file they wish to view. This will eliminate the need to post a direct link to each file on a webpage and the files viewable on the website will always be up to date without any additional changes to the webpage.
Good to see this is moving forward, it is VERY important to save hours and hours of time. Key elements are:
1. making the search functionality integrated
2. ensure/improve document security beyond just having the ip address
3. allowing search results to point to the exact location on a page.