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Document Library Gadget

Our community organization maintains a lot of short legal PDF documents for reference by our members. The current website we use has a document library function which makes it easy to load a lot of documents into a web page. This page then lists their titles, when they were added, how many hits each document has had over time, etc. You can also sort and resort the documents by clicking on the various column headings.

Right now, we have to manually insert details about each document into a static HTML table. Keeping the documents properly sorted is also difficult. If WA were to offer this type of Functional Page, the folks responsible for maintaining the document library would be much more enthusiatic about the migration. Thanks!

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  • Beverly Ehlbeck commented  ·   ·  Flag as inappropriate

    Sharing of club minutes is a critical function of our website. With all the great features of WA I am shocked that there is no default document library page layout template or gadget. It is a significant step backwards for us from our old website. Please bump this up the priority list

  • Robin commented  ·   ·  Flag as inappropriate


    Why not then just make your Box or Google Docs etc folder shareable to anyone with the link to that folder and then add that link to a page on your WA website (presumably on a WA page that has restricted access).

    We have been using this approach for a long time now to provide member access to our photo galleries which we host on SmugMug.

    To keep these rather ugly looking links more usable - just bury them behind some text or a graphic.

  • Roger commented  ·   ·  Flag as inappropriate

    Given the elapsed time for a gadget that reads the file system, perhaps a simpler (i.e. table based) gadget could be produce in a shorter timescale to meet the obvious demand.

    So what I would term a Sortable Link gadget with the following columns


    The ability to set the sort on any combination of columns other than URL_Link.

    Doing it this way the gadget isn't limited to WA resource any internet resource can be used, just make sure it can use external file storage like Box , Google Docs etc.....

    Admins can just add new entries to the gadget safe in the knowledge that the defined sort order will display the desired result.

  • Steve Trolander commented  ·   ·  Flag as inappropriate

    A gadget to allow access to the file structure without having to go
    into the admin mode is desperately needed.
    I am loosing my conversion effort because the everyday logged in user
    does not want to deal with the admin pages for file access.

  • Hunter commented  ·   ·  Flag as inappropriate

    As a new member I'm honestly shocked a gadget has not been provided for this functionality. It seems so necessary and simple. Our organization would benefit from a library to display monthly minutes, so add me to those requesting a document library gadget.

    It appears development to implement this idea began in 2014. Any progress?

  • Becky commented  ·   ·  Flag as inappropriate

    I'd like a simple gadget which would provide a list of files from within a specified subdirectory.... e.g. select directory ... resources/documents/committeeminutes and then a list of the files within that (sorted by date or file name) with a link to that file would be shown.

  • Robin commented  ·   ·  Flag as inappropriate

    As an interim workaround for the missing 'Library Gadget' - I have created a forum for meeting minutes. Currently you can add up to 20 documents to a forum topic, so I create a topic in the forum for each calendar year. I only allow select users to create topics and from the Public View - only the owner of the topic can edit (add more documents). Any admin with sufficient authority can edit from the Admin View.

    Take care when adding documents as they are displayed in a sequence of first added to last added

  • Anonymous commented  ·   ·  Flag as inappropriate

    I'll add my vote to this one. A page with links to the file system is fine when the list of files is small but when it grows, you want to have some kind of repository of keywords associated with each file that can be searched. The current database system could be expanded to allow custom databases/tables that could be loaded and searched independently from members. The search and front-end interfaces could still be left up to the developer to create although an API would be a "nice-to-have" addon.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Badly needed.

    I have several thousand PDF's / documents that need to be searchable by members (Subscribers).

    Could you implement the likes of Google Customer Search Engine www.google.com/cse , in the intrim, until Wild Apricot creates its own internal search engine for PDF's.?

    As per other messages, until this is implemented, Wild Apricot should warn users that the search function will not find content in PDF / documents on the site.

  • David Shahinian commented  ·   ·  Flag as inappropriate

    Seems WA has been thinking about adding this gadget for almost 3 years. I am relatively new with WA, our club is gradually adopting more of the functionality.

    We recently had our coaching development team reqeust the ability to have a page where they can place documents, so that our coaches can download the files.

    ie. a Document Library.

    Seems like a good piece of functionality, and relatively easy to implement.

    The alternative for me right now is to go our and find some custom script to allow me to do this.

    The premium we may to have an off the shelf application, you think by now we woudl have a simple document libarary gadget.

    Having reviewed the comments (53) this seems like a reasonably worthwhile enhancement.

    WA can you advise the status of this request, is it on your roadmap.

  • Lisa M commented  ·   ·  Flag as inappropriate

    Any updates? We just went live with our site and our subgroup moderators are desperate for this.

  • NAAAP commented  ·   ·  Flag as inappropriate

    Create a dynamic file gadget that pulls up a list of files from server based on paramters such as folder, filename, modified date, etc.

    One of our committees has a monthly meeting and I would like to use Wild Apricot to pull a list of documents in a folder or with a particular filename or within a date range. Likened to dynamic web parts in SharePoint.

  • Anonymous commented  ·   ·  Flag as inappropriate

    I would like our board members to be able to link to a folder of files I have uploaded instead of just one file.

    For now I will have to route them to google drive or freedcamp to hold the folders and files but it would be nice to have everything in one software package.

  • [Deleted User] commented  ·   ·  Flag as inappropriate

    We have the same problem with our Secretary and Newsletter editor. These are the only 2 Admins that have to share lots of files with the Membership. If an entire folder of files could be shared on a webpage then they would no longer need to go add the most recently file to a list of files on a webpage. The shared folder from the webpage would automatically have a link to that file. If an entire folder could be shared we would still be able to limit the level of access to the files by the webpage itself with the restricted access limitations.

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