Document Library Gadget
Our community organization maintains a lot of short legal PDF documents for reference by our members. The current website we use has a document library function which makes it easy to load a lot of documents into a web page. This page then lists their titles, when they were added, how many hits each document has had over time, etc. You can also sort and resort the documents by clicking on the various column headings.
Right now, we have to manually insert details about each document into a static HTML table. Keeping the documents properly sorted is also difficult. If WA were to offer this type of Functional Page, the folks responsible for maintaining the document library would be much more enthusiatic about the migration. Thanks!
Jon Kohl commented
Please make sure if and when this gadget ever emerges that it allows variable access privileges based on membership level this way we can financial dox for leadership, other documents for membership, and public facing documents for the rest of the world.
Dennis Brooke commented
We have nearly 200 newsletters in PDF format that we'd like available for members and the public. They should be able to view the documents in thumbnail or list view and search the text. This would also be helpful for organizations that want to share meeting minutes or other documents.
We can do this through DropBox or other file sharing systems BUT they either require the user to sign into another system or the search function isn't available. The PDFs are already searchable.
Leon Webster commented
We would like to use a gadget like this to share the minutes of our board meetings with our membership. Ideally, the secretary would move the minutes to a directory, and they would automatically show up in the list of minutes. Even better if the documents could be searchable so that we can easily find what previous minutes have said about issues.
Tom Erickson commented
Our non-profit also would love to have such a feature as part of our website with WA. With Yahoo Groups phasing out next week and Google Groups not allowing to upload files we have found Groups.io to be Yahoo's replacement - but another portal board members have to log into to gain access to business files, which is cumbersome. The library gadget integrated into the WA website would eliminate the need for an external document files repository and simplify the matter of who has access to them as that can all be administered easily within the WA website. I hope this feature will be added in the near future and please take a look at Groups.io as it is strikingly similar to Yahoo and that setup would serve as a good template for the gadget. Thanks - Tom
What is the progress on this? A document library gadget is absolutely needed.
States Nelson commented
If making the HTML table sortable will help, then you might try using the solution described at http://www.kryogenix.org/code/browser/sorttable/ it provides client side sorting of an HTML table.
Beverly Ehlbeck commented
Sharing of club minutes is a critical function of our website. With all the great features of WA I am shocked that there is no default document library page layout template or gadget. It is a significant step backwards for us from our old website. Please bump this up the priority list
Robin Sapiro commented
Why not then just make your Box or Google Docs etc folder shareable to anyone with the link to that folder and then add that link to a page on your WA website (presumably on a WA page that has restricted access).
We have been using this approach for a long time now to provide member access to our photo galleries which we host on SmugMug.
To keep these rather ugly looking links more usable - just bury them behind some text or a graphic.
Given the elapsed time for a gadget that reads the file system, perhaps a simpler (i.e. table based) gadget could be produce in a shorter timescale to meet the obvious demand.
So what I would term a Sortable Link gadget with the following columns
The ability to set the sort on any combination of columns other than URL_Link.
Doing it this way the gadget isn't limited to WA resource any internet resource can be used, just make sure it can use external file storage like Box , Google Docs etc.....
Admins can just add new entries to the gadget safe in the knowledge that the defined sort order will display the desired result.
Alex Sirota commented
It would be also nice to present documents in a "magazine" format like issuu.com does.
Steve Trolander commented
A gadget to allow access to the file structure without having to go
into the admin mode is desperately needed.
I am loosing my conversion effort because the everyday logged in user
does not want to deal with the admin pages for file access.
As a new member I'm honestly shocked a gadget has not been provided for this functionality. It seems so necessary and simple. Our organization would benefit from a library to display monthly minutes, so add me to those requesting a document library gadget.
It appears development to implement this idea began in 2014. Any progress?
https://docs.google.com/presentation/d/1rGmaU46R_w4OAbarK2-wdXjUp1waJlpfO1MYVbiOyDY/pub?start=false&loop=false&delayms=3000 is a good idea and should be released as soon as possible
Simon Boyde commented
Please Please Please can this be put on top of the wishlist?
Alex Sirota commented
This is a pretty nice implementation in jQuery -- I wonder if it can be made available in a File Browser gadget -- could be really useful. This code is GPL
Rebecca Swan commented
I'd like a simple gadget which would provide a list of files from within a specified subdirectory.... e.g. select directory ... resources/documents/committeeminutes and then a list of the files within that (sorted by date or file name) with a link to that file would be shown.
Robin Sapiro commented
As an interim workaround for the missing 'Library Gadget' - I have created a forum for meeting minutes. Currently you can add up to 20 documents to a forum topic, so I create a topic in the forum for each calendar year. I only allow select users to create topics and from the Public View - only the owner of the topic can edit (add more documents). Any admin with sufficient authority can edit from the Admin View.
Take care when adding documents as they are displayed in a sequence of first added to last added
I'll add my vote to this one. A page with links to the file system is fine when the list of files is small but when it grows, you want to have some kind of repository of keywords associated with each file that can be searched. The current database system could be expanded to allow custom databases/tables that could be loaded and searched independently from members. The search and front-end interfaces could still be left up to the developer to create although an API would be a "nice-to-have" addon.
I have several thousand PDF's / documents that need to be searchable by members (Subscribers).
Could you implement the likes of Google Customer Search Engine www.google.com/cse , in the intrim, until Wild Apricot creates its own internal search engine for PDF's.?
As per other messages, until this is implemented, Wild Apricot should warn users that the search function will not find content in PDF / documents on the site.
David Shahinian commented
Seems WA has been thinking about adding this gadget for almost 3 years. I am relatively new with WA, our club is gradually adopting more of the functionality.
We recently had our coaching development team reqeust the ability to have a page where they can place documents, so that our coaches can download the files.
ie. a Document Library.
Seems like a good piece of functionality, and relatively easy to implement.
The alternative for me right now is to go our and find some custom script to allow me to do this.
The premium we may to have an off the shelf application, you think by now we woudl have a simple document libarary gadget.
Having reviewed the comments (53) this seems like a reasonably worthwhile enhancement.
WA can you advise the status of this request, is it on your roadmap.