Custom Administrator Permissions - to define new admin roles and access permissions depending on an organization needs
Currently there are set administrator "roles." If an organization's administrators don't fall neatly into these roles, then they end up with either too many or not enough permissions. It would be nice to be able to customize administrator roles, and determine whether that type of admin has full access, read-only access, or no access to all of the items described in the tables on the Site Administrators help page. I.e. A page to create/edit a role with radio selection to determine access for that role for each feature of the site. This would be immensely helpful for reducing clutter for administrators that don't need to see certain features and menu tabs. http://help.wildapricot.com/display/DOC/Managing+site+administrators

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Jeanne Huber commented
Here's an example of why customized admin levels are critical: We depend on volunteers to post upcoming classes & events. But that also gives them access to financial aspects of classes, which in our situation is a real problem. We've had instances where people went in and canceled their own invoices. We need the customized approach so people can manage the content-creation part but not the finances.
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Bonnie Soule commented
Every association is different and we should have the ability to set up Admin permissions to fit our needs. Period. Please make the magic happen.
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AdminEvgeny Zaritovskiy (VP Technology of Wild Apricot by Personify, Wild Apricot by Personify) commented
Hi D Lee, not sure if I understand you correctly. Admin with "Membership manager" access rights DOES have access to customize membership emails.
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Darrick Lee commented
We need this. It also seems weird that the Membership Admin can not edit the Automatic Membership Emails... Would be nice if that was a specific Admin feature.
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Vince Pearce commented
Would be a great aid to Administration to provide functional access to individuals. Currently everything has to be done via one admin to keep controls and consistency
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Mary Adams commented
I like the radio button option. My huge problem is that read-only access comes with the ability to export contacts. Doesn't feel appropriate for read-only....
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AdminEvgeny Zaritovskiy (VP Technology of Wild Apricot by Personify, Wild Apricot by Personify) commented
I merged the last 2 comments into this thread (Custom permissions) as this is currently seeing as the best approach to solve this and a lot of other related scenarios.
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Could you elaborate on the problem this creates? E.g. Why wouldn't you want a board member to see financial information, if they can see membership information?
Note, we're not trying to split hairs here, instead we really want to understand the specific problems this would solves.
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Ren commented
I am having the same issue. I have around 25-50 people on our board at any given time. They all want to be able to view certain aspects of the website backend, like membership. But I don't want them to have access to everything. Why can't the different levels also have different sections?
Like Membership Admin: choice #1 Full Access, Choice #2 Read-Only, Choice #3 View database, but not financial/Invoice information. -
Mike Ranger commented
More ADMINISTRATOR selections/restrictions.
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[Deleted User] commented
This is critical, we have events that range in price from free to $6000. I have to give every person coordinating any event full access to all of these events. This is a major error waiting to happen. Accidentally, screwing up a $6000 event can cost us a lot of money.
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John Hall commented
I agree that the administrators should be able to customise the permissions to suit the organisation. I would also recommend this be implemented ASAP
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thecapepeter commented
I agree with this request and strongly recommend that WildApricot implement as soon as possible
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BADER ALMUSTAFA commented
I'm having a member who is assigned to "Newsletter Editing". It is a must to have very detailed access restrictions for admins.
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Jim Sewell commented
Would also like the ability to limit event managers access only to the events they are assigned.
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Ann Moran commented
We would find these suggestions very helpful.
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Martha Stone-Martin commented
I support the idea of customized roles as long as one can separate the "donations" tab on a members record from view of admins with defined limited permissions. The separation of "finances" is too broad as it is an individual's donations that should be excluded from view from an admin who is only charged with the ability to create and send emails (which also involves access to membership records.)
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Anonymous commented
This would be a useful feature every time we have a new secretary or editor or member of the tiny part-time management staff.
Back in the monochrome screen days, I ran a Unix-based Novell network. Like MS-DOS but better, its OS allowed assigning the classic rights to individuals folder-by-folder or more broadly -- by typing commands. The current WildApricot interface is superior to that. More, I'd like to give a newbie the rights to look around, comparing our reality with the tutorials, and to mess around as web editor in an admins-only sandbox. As it stands, I can do one or the other. TIP: You can go back and forth, changing your trainee's rights in moments.
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buzzmaster56 commented
When considering administrative positions, there should be the ability to assign an administrator(s) for a specific web page, This would allow a web page to be created for a group and then a member(s) could maintain the page as needed without the site administrator's intervention. For example, any file upload for the group - minutes, notes, etc, have to be done by an administrator with web page permissions. When creating a page admin, this should not count against the organization's administrator count.
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Nicolas Eckert commented
Our organization could use a level for Event Manager and Event Leader role. The Event Manager role would be able to create new events and designate the Event Leader. The Event Leader could then manage their event details, participants, event finances, post event reports, etc. The role of the Event Manager is to oversee the multiple events and provide the Event Leaders support.
Currently we have far more event leaders than we have Admin roles and the Admin role gives far to many rights to these people.
I would consider this to be the single most thing that would help our organization.
Thank you.