Recurring events: separate registrations for each occurrence (e.g. monthly board meetings)
Original recurring events request was to complex for us to resolve in a single release, so we decided to focus it on a simple scenario where event can have multiple sessions, but event registration is one and for all - like courses. See http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8825581-recurring-events-scenario-1-event-with-multiple for more details on this one.
Another important scenario is when event is actually a recurring series of events, but each occurrence of an event may have a separate registration and updated description of event. Example - monthly board meetings. Event is created in the beginning of year with a monthly recurring schedule, but each occurrence can be updated as soon as time comes close to this particular event.
Collecting comments now.
Events needs some added features. We have regular monthly meetings that should be reported in Upcoming Events. As it is now if you enter multiple dates the meetings is posted in Upcoming Events with the oldest date. This is confusing to those who wish to attend. The options should include reoccurring options for daily, weekly, monthly and yearly reoccurring meetings or events similar to online calendars and email calendars.
The released functionality ALMOST solves my organization's need — a small tweak to the existing functionality would solve.
Could you make it possible (say with a checkbox) to suppress the system generated label of (x of y sessions) that is presently automatically appended to the name of the event?
I could/would use the existing functionality for truly RECURRING events, not events that are comprised of multiple sessions....which is what the existing label-append makes them! :-)
And thank you very much for this great mechanism to provide requests/feedback, etc.
Arthur Fletcher commented
repeat events functionality similar to iCal and Google calendars
I have had many requests to be able to limit registration in multiple event registration feature. Example: (and this goes along with the suggestion about being able to choose which session you would like to attend)....You have morning and afternoon sessions - within those sessions your attendees have 3 options and each option has a limited # of persons that can attend. This has been a HUGE request for all types of organizations that I have come in contact with. Regards - Margie Mathews (Site to be Seen)
Version 5.6 Multi Session Events.
Great new feature Guys but has a significant deficiency for multi session events requiring attendees to register for specific sessions. i.e not all members attending all sessions.
Example: A conference with multiple sessions covering subjects not appropriate to all conference attendees.
A sporting competition with multiple sessions requiring different attendees registering for different sessions.
Options Boxes for "Register for all Sessions" "Register for Selected Sessions" would add significant flexibility to the excellent new feature.
We will be going live to our 311 members in Feb 2016 and are in the final stages of our system design.
Very impressed with the Wild Apricot product.
Steve Taylor commented
We so need this! We have community clubs and societies who are desperate to get their monthly events on the website and to do it we have to sit there and post them all seperately, or are we missing something?
This must surely have been the most requested element as most communities have monthly events for members rather than courses with multiple sessions?
Need ability to setup recurring events with the following conditions:
1. Event Admin is able to setup a recurring meeting on the first Monday of each Month. THIS IS POSSIBLE
2. Ability to define a different location and time for each recurring events
3. Members must be able to sign up for each event.
Essentially I would like the ability to quickly setup a year of board meetings ( in which all members are invited to participate / or a member group is invited to present)
Meetings happen at different locations.
This would be great for us as we run training courses on multiple dates throughout the year. i.e. the same course is run on various dates. I envision having an event page set up in which a user can select which date they want to register for..similar idea discussed below with the checkbox
Keith Rice commented
The original wishlist request which was posted back in 2008 and supported by 95 users asked for (amongst other things):- Ability to automate the process of creating repeat events, not sessions. Shame that this has been overlooked. Surely it would be a simple matter to provide both options. And I sincerely hope we don't have to wait another 7 years.
We would love this, it encourages registration for several sessions in a series or the whole series at once. I'm envisioning something like a checkbox for each session with a (discounted) "sign up to all" option.
I can see this can be complicated and hope you can get it off the ground.
AdminEvgeny Zaritovskiy (VP Technology of Wild Apricot by Personify, Wild Apricot by Personify) commented
Walt - thanks for sharing, will help in analysis and design when we're at this.
Walt Bilofsky commented
Our old web site uses Calcium from Brown Bear Software. This has a simple interface for repeated independent events.
When an event is created, an optional repetition can be specified, as you do for Scenario 1.
When a multiple instance event is edited or deleted, there is a choice to edit or delete the current event, all the events in the series, the current and all subsequent dates, or the current and all previous dates.
If an edit or delete affects multiple events, any previous changes made in those events is lost. The edited version replaces all the specified instances.
The only drawback is that if some future dates have been removed from the series (for a holiday, for example), changing the series puts them back. But you could handle that case better.
The addition to these changes would be to have multi event registration possible at the first one so that one could offer a different fee for registering for one, two, three, etc. in the series at the beginning.
ex: book all five and save $50 off the individual registration fees.