Add limitation by Groups to Registration Types for Events
When creating a registration type it can be set to everyone, members, or members of a selected membership level
Create the ability to limit registrations to members of a group. This way admins can create a group, for example board members and make sure that only they can sign up for board meetings or executive events.
Cindy Cooper commented
The capability to do this is available through use of a password, but that is awkward. We would rather have a simple way to create a limitation on who can sign up. Further, we would like to put a numerical limit on some groups, while allowing different limits or unlimited registration by other groups.
Melisa Bulut commented
Would be great if we could restrict event registration availability by Group, in addition to membership levels (under Events/Registration Types/Availability).
This way, we could have the event visible to all on the events calendar (for scheduling purposes), and create a group with invitees across multiple membership levels, who would be the only ones permitted to register for the program.
We offer for current board members, committee members and volunteers the ability to get into our events free. Right now we are having a problem of people passing the codes onto other people. It also means I have to set up or change codes to every single event. It would be so easy to have an event registration type that allowed only people in that group to register for free, that way if they stopped being available to volunteer or left a committee, I could simply uncheck the person out of the group and they couldn't register for free anymore.
Jan Titcombe commented
Charles Pena commented
We have an annual volunteer party, where members that volunteered get free access and are added to a volunteer member group. Members that did not volunteer must pay to come to the event. With this feature we could use only one event registration but have two registration types: one free to all membership classes (but in the group) and one to pay from the same membership classes but not in the group. Currently the only way to handle this is to have 2 identical events but the free one only view-able by the volunteer group. Big problem is you now have two different identical events that can't be managed as a single event.
Charles Congdon commented
I have events where only people with certain certifications (group memberships) should be able to sign up. I can create registration types that are limited to certain membership levels, but I cannot further limit them to members of certain groups.
I cannot enforce these rules by event access permissions, because I want all members (and even those not logged in) to be able to see the detailed description of these events on the calendar so that they are enticed to attain these certifications and engage more deeply in the club. And I want only one calendar, again so that everyone can see every event.
Dawn Bellinger commented
Restricting event registration types to match specific content of a common field. For example: "Member Competitor" registration type limited to "D2 or D3" in "Certification Level" common field or whatever value specified when setting up the Event. [It wouldn't work to put them in Groups because the members change Certification levels constantly.]
Can you please provide couple of examples so we can better understanding of practical applications?
Richard, do you mean how do you hide a membership level on the events registration page? You can go to Registration Types, "Edit" and then "Disable" that registration type. That will let you still manually register people for it but it won't be available from the event registration page.
Dmitry Buterin commented
Not sure what you mean re 'hide level', can you elaborate?
Richard Gaspa commented
How do I hide a membership level using events? I checked the hide button but its not hiding the even from a level that I don't want to see it
unfortunately there is no currently a way to limit/hide specific registration type by group - only by level. So in your case the only choice is to place you and other members into special membership level.
But your point is very good and I'll move this thread into our wishlist forum - so everybody can leave a comment and vote.
I think that better approach would be adding Groups into Registration type settings.
Now they have only Membership levels, but if we also have groups, then you can setup registration type availability much more flexible. For example, in your case, "certain member of our organization" will be part of some group, and you will have special registration type that is available fro this group only.
Would it be better solution for the problem?
Jarren Kinch commented
I'd like the ability to make event registration availability dependent on both membership type, and also requiring a registration code. Currently it is an either/or item.
Reason: Our workshop committee has set up some workshops that are only for certain members of our organization (and thus require approval before registering), but the payment levels are still tiered according to membership levels (different prices for different membership levels).I've suggested that they set up different registration codes for each membership type. However, this has resulted in some members using a different email address than they registered as members with, and so they were being charged an incorrect amount.
In 5.0 release (the next nearest one)
Dave Peters commented
Did this feature (restricting visibility of events by group) ever get into the product?
Our requirement is that we have members (umpires) of different "ranks". I want to open up certain events first to certain groups, then broaden registration to a larger group (giving preference, in effect). Most members are the same "Level", so I can't use that as a filter.
In the end of this year we will be rolling out new version of WA with completely new abilities in Content Management module. Part of the changes are controlling access level of events and ability to hide events based on level or/and group.
I would like to do this as well.
We have meetings for Board Members and Committee members - we use groups to designate these members. We'd like them to be able to register for these meetings on our wild apricot website.
Also, is there a way to make the meeting only visible to those who are in the defined groups, not to the entire membership/public?
Good point, thank you.
Right now you can workaround this by using registration types closed by code and send the code to specific members only.
GHBA Brenda commented
Some “real life examples” I have:
I'm currently creating events that are specific to certain groups within our membership base. For example, we are planning a "thank you" social event for our volunteer members on specific committees. Each committee is set up as a group so I can email them information, create pages for them, etc. I do not want my entire membership base to be able to register for this event. I just want to have those in the group to get the invitation and be allowed to register for the event.
Board meetings. I have created a group of board members and I would like to create a board meeting event that I only want to have board members register for (so I can understand who will attend). I do not want to send an invitation to this event to the entire membership, although I do want the membership to know the event is occurring, I do not want them all to attend!
Our organization relies completely on volunteer groups. We would like a way to “target” these groups with events planned specifically targeted at their activities.