Limit number of selection for individual registration options
Automatic cap of event registrations is currently set for the whole event only.
Many people use custom event fields to handle registrations for specific sessions within large events. What's needed is the ability to specify for each option in such fields that it should be limited to certain number of people. Once the limit is reached, option should become unavailable.
Which extra sessions you want to attend?
 Golf $150 - Max 30
 strip club $100 - <No Max>
 History museum $20 - Max 50
All our updates, plans, current status and expected schedule is published here
Amon Houston commented
Is there an update on this feature?
This is a key part of an event happening on October, and I just want to make sure this will actually be completed before then the roadmap seems to show it will.
Sorry, no workarounds.
The WA site I am helping on requires this functionality too. They have a big event, which needs no limits on registrations, and this big event has educational classes that students can register with. Each class needs a limit. Creating multiple events for these classes isn't really an option as the user needs to pay one lump fee for the whole event.
I've scoured the WA forums and the internet and I haven't been able to find a solution. I noticed this functionality was raised 8 years ago, and it may be implemented in June this year (according to the Roadmap). This will be too late by then, so is there an work-around for this yet. I'm a web developer. I can't imagine any client-side scripting would work as the site's database would need updating. Feedback on this functionality would be appreciated by me and I'm sure a lot of users on this forum.
Our group is hosting a conference and I have setup Radio Buttons with Extra Cost to list 3 items for sale at the event. Not all registrants will purchase these items.
I would like the ability to limit each item to a specific number of items available for sale (to function the same as limits to registrations) and don't see a method to do this other than manually managing it. I assume that I must disable or hide the items when I have determined that items are sold out.
An additional feature that would be helpful is to have the available number of each item for sale displayed in the description and, as items are purchased, the number available for sale would be reduced. This is a feature I used with Constant Contact last year, however, the inventory function often displayed the incorrect number after sales and cancellations were processed. I had to track sales and inventory manually. Automating this task would be great!
It would also be helpful to have additional space to add more detailed descriptions of the items for sale.
If someone else has found a better way to offer items for sale during registrations, I would appreciate your advice since I am a relatively new user and member of this forum.
If you speak about limits on event registration then check this thread - http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8825575-limit-number-of-selection-for-individual-registrat
Lormor: No, wait list won't work for individual registration options - just whole event and registration types.
You can find more details in Wailt list presentation I've just posted in corresponding thread http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8825551-implement-event-waitlist-2654
After implementing limits for registration types in 5.1. we plan to add limits for individual registration options as well. Please see our current progress by link below:
You can always track our current progress in Roadmap http://help.wildapricot.com/display/DOC/Product+roadmap . Feel free to post your comments/ideas in current thread.
Also, a quick question: will the wait list work with the limits on the individual registration options, or will it only work for the overall event maximum registrants?
This will be huge for us -- so glad to see it's coming soon! Thank you!
I just came out to the user forum to see if this feature had already been discussed. We need this, too! We will be using custom fields for most of our most important events, and we need to be able to limit the quantities of each custom field/choice. Is this on the roadmap?
It did not fit into 5.2, current plan is to put into next (5.3) release.
Greg Swallow BCHDA Webmaster commented
Hi, I'm an admin of a 'community' Wild Apricot account.
Looking at the roadmap https://docs.google.com/spreadsheet/pub?key=0Ag85LjmBFf3OdFJCNEczaWR5MVlNTk9GTnM0b2FQUGc&output=html , it doesn't seem like this is going to make it in 5.2. Hope it does though, or soon after.
I'd like this feature and I'll give you a couple examples of how I'd use it and why I'd need it:
1 - For a dance competition, to limit entries to a certain category (because of time constraints) that is chosen on the event registration form to maximum of 10 or whatever the limit we set is. So that one I'd probably use the "Radio Buttons with extra cost" type and would want to limit it. I'd use the cost to add $15 or whatever to the total.
2 - For volunteer signups either on the event registration itself or on a separate 'volunteer signup' event. Eg, For a sporting event with 50 volunteers needed for different shifts I would probably use the "multiple choice" type. Eg, need 2 people for setup, 2 for selling tickets, 4 for the concession stand, etc). If this feature was just limited to the "extra cost" options, that would be ok because you can set the cost to $0 (It would be nice if "$0" wasn't shown on the signup page though).
It's been designed already, just sitting in the queue and waiting for 5.0 release, then our developers will start working on it.
John Bilotta commented
Any update on when this feature may be added?
I'd like to also suggest that there should be some way that isn't just linking to the registration type, but rather to "side" events, which we currently manage quite well as "Multiple choice with extra cost" options.
Here's the scenario: we host an annual conference, and we have several different types of registration (member, non-member, student, etc.).
But each of those registration types can mark on the form whether they want to sign up for a continuing education (CE) class for an additional cost. The issue is that these CE classes have limited seats due to room space.
So I'm not sure how to do that, but it needs to be something separate from the registration type, because that would just make us have to have a huge registration type list for every combination of type and CE choice.
Thanks for considering!
We are pre-selling t-shirts for our event, but need to have them ordered in advance of the event so we know how many shirts to order. Right now there is no way to have the add-on item go away after a pre-determined rate. This should be an easy fix as we can already change available rates after a specified date.
Sorry for that - we understand the usefulness of this feature, but we are just doing some other important things right now. Anyway, this one is very high in our priority list but still in a wait queue.
This has been on the wishlist for about 4 years now - is it scheduled for a release yet? This would be very handy indeed for anyone that has events with limited permium seating, or are trying to limit concession tickets, or whatever. It doesnt seem to be that complex...
Cam Schutte commented
I am a Partner and have found this to be an obstacle for my/our clients on multiple occasions.
Having this capability makes it possible to have everything covered in one registration for an attendee at a conference where there are several Registration Types in which any attendee can also sign up for a variety of workshops which have a limit on the number of people a room will hold.
It would be a very beneficial capability and I sincerely hope the priority on it will be moved up.