Document Library Gadget
Our community organization maintains a lot of short legal PDF documents for reference by our members. The current website we use has a document library function which makes it easy to load a lot of documents into a web page. This page then lists their titles, when they were added, how many hits each document has had over time, etc. You can also sort and resort the documents by clicking on the various column headings.
Right now, we have to manually insert details about each document into a static HTML table. Keeping the documents properly sorted is also difficult. If WA were to offer this type of Functional Page, the folks responsible for maintaining the document library would be much more enthusiatic about the migration. Thanks!
Connie Clem commented
Our organization members have also questioned the privacy of some documents. Controlling file access by public / member / officer would be useful.
Yes - that they are basically treated like a page in the system, with the same password access
I am trying to understand the gist of what you are saying and it looks like what you really need is ability to assign restriction rights to documents, just like we currently have for site sections/pages. Am I correct?
Good reminder that just because these docs are accessed by a link on the members only page doesn't mean they are passworded. I really hadn't thought of that. I was about to load some "sensitive" data so someone other than me would have access if something happens to me. I guess I'll just have to stick to emailing updated copies periodically to my backups.
We are a 100% virtual organization. I definitely like to see .pdf's of all legal docs, etc stored on the system, so that if something happens to the member that has them in their possession (like hurricanes), we retain a copy. I'm not too upset if a .pdf url to one of the legal docs leaks out, but I didn't realized it wasn't secure.
For the more sensitive data, I'll have to test the system more and make sure I've got an area that only certain people can see, then I hope I can type in on a WA passworded page to put copies of info that the group needs if I should disappear on them.
Thanks for posting - I think we will see good interest in this from other clients.
One challenge is access restriction. Right now all files are posted into a common storage and are publicly accessible via a direct link. This would have to be changed - and it is quite a bit fo work.
Gary Mooney commented
An events calendar functional page provides a listing of all events and
links to each
Could you provide a documents archive functional page that provides a list
of all documents uploaded to the site and links to each?
With such a page, there should be a choice between public availability and
I know that box.net offers an alternative, but it would be nice to have the
equivalent capability within WA.
Thanks, I have added this to our queue of future enhancements.