Give a choice of which Calendar year member would like to apply for.
If someone is a member in 2014 for example (Jan 1, 2014-Dec 31, 2014). They decide not to be a member in 2015 because they decide to not attend our annual conference (which is the case with quite a few members) so they don´t renew for 2015. But our renewal notice for 2016 goes out in November and now they want to renew for 2016 so they pay for 2016 but at the end of 2015. WO applies this payment to 2015 instead of the year they want to have membership 2016. When a lapsed member renews, maybe WO could prompt them to ask which year they would like to renew. "This calendar year? Next calendar year?"
In your case, a member will become Lapsed. Then, when in November of 2015 they decide to become a member again, they will follow workflow of a new member and then new application prorate logic will be applied – where you can setup what you want. Check out https://help.wildapricot.com/display/DOC/Prorating+membership+dues+for+new+applications
Closing the suggestion.
I need this as well. I loaded WA with our membership roster in December, to prep for 2018 renewals. I included members who renewed for 2016 but NOT for 2017. If someone in this group renewed, the payment went to their 2017 dues, showing a 2018 renewal.
I wanted their dues to go to 2018. So there should be a setting like “membership fees paid after XXX date apply to next year” or some such.
Brandon Longley commented
This would be great, we start our membership drive one month before the rollover date of the new financial year. For people who are already renewed this is great but a little difficult when trying to reach out to members who are not currently active - because they renew and then get sent an email with the current years date instead of the next year ahead.
Jean Spooner commented
Revamp membership renewal date options to enable renewals to be for the following year. Currently if the member hasn't paid in the current year, the renewal is for the current year. Non-profits don't usually require a membership to be paid every year. We're happy to have them back.
Dave Barnes commented
Yes, I couldn't agree more Jean. I administer 2 WA sites and this has become a problem for us too. We started doing promotions (discounts) for people to renew early before their membership expires. This works fine for current members but for new or lapsed members they end up getting their membership for the remaining current period not the upcoming period as intended. So we have to manually check and adjust these. We want new or lapsed members to get the upcoming/next membership period if they're within 30 days of the current period expiry.
I propose that an option be added to the membership level "Renewal policy" tab to allow new or lapsed members to automatically renew for the next period if they are within X days of the current period expiry date. The option could be called "New or lapsed member advanced renewal period" and accept a number of months, days or years. Then when a new or lapsed membership takes place for that level the system could check to see if the current date is within the advanced renewal period, and if so would start the membership for the next period instead of the current.
Correct me if I'm wrong, but I think this would be a relatively simple enhancement and that it would likely benefit a great many customers. I would ask that the WA Team seriously consider this for a near future enhancement. Thanks!
Jean Spooner commented
Currently, if a member does not renew, their membership becomes 'lapsed.' But, if they are within a close period of the next renewal period and try to renew, they only get a membership of a short period (like we're charging them for the years that just passed). This is NOT what we want to happen, we want them to have a full year of membership. (and forget the year they didn't pay for). We are a non-profit which allows folks to skip years and still be a member.
This issue is solved for new members - they get a full year membership if they join within a specified number of days. This OPTION for renewing members is a MUCH needed feature.
The work around is to upload fake renewal dates for all those who haven't paid this year so when they renew for next year, they will get their full year -- very cumbersome and misleading and awkward.