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Report or export event registrations across all events [7409]

I can't be the only one doing this. I award participation points for my club. I'd like to be able to see on-line or pull a report showing ALL events that an attendee has participated in for a given period of time (IE monthly, annually). The information is all captured I just need a way to pull it out.

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    BrianBrian shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    28 comments

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      • jwsjws commented  ·   ·  Flag as inappropriate

        My needs for this report would be fairly basic & sorted by name:

        First Name, Last Name

        Event Name, date

        Registered/Attended.

      • Katya, Funny ApricotKatya, Funny Apricot commented  ·   ·  Flag as inappropriate

        Good question, thanks.

        If registrations fields of different events have the same name and type they are combined into one column in the export file.

      • Katya, Funny ApricotKatya, Funny Apricot commented  ·   ·  Flag as inappropriate

        We are currently working on a solution that lets you export event registrations across all events. Now, you can only export registrants for a single event.

        I'm going to give you a summary of our solution and screenshot with our initial design.

        Here's the brief summary: we added the ability to export registrants from the Event list. This is the same export file that is available for specific events, but includes registrations for all events displayed in the list.

        Along with registrations data, the export file also contains information about event: title, start date/time, end date/time, location, and tags.

      • BAWSC WebmasterBAWSC Webmaster commented  ·   ·  Flag as inappropriate

        Yes .. please create this type of report as we are now manually looking at each and every event we ran this past year to determine participation by members vs. no members and award points to those who have helped run/volunteer to do something at an event. PLEASE create this type of ALL events for the year Export report soon!!!!

      • Katie FritzKatie Fritz commented  ·   ·  Flag as inappropriate

        The "Export attendees" feature is great, and I use it weekly to back up our event data and get a point-in-time snapshot of who has registered for each event and what their payment status is (I keep one backup per week for a month, then one per month).

        We are starting to have a lot of active events at a time, though, so opening up each event separately and exporting attendees is taking longer and longer - especially since clicking "back" takes me back to the top of the list so I have to scroll down 10-20 events to get to the next one.

        How hard would it be to create a one-click event exporter that exports all event attendee lists as individual .csv files in one zip file?

        Thanks!

      • Big IrishBig Irish commented  ·   ·  Flag as inappropriate

        Is there an update on this request?

        I have been using WA for several years and this request keeps coming up.

        Thanks.

      • sallygilbertsallygilbert commented  ·   ·  Flag as inappropriate

        I'd be pleased to know that this feature has mo ved up the list of priorities!

        It would make a huge difference to us in trying to research who we're getting to and how we can expand.

        Thanks.

      • WLRWLR commented  ·   ·  Flag as inappropriate

        Hello! I would like for you to consider the following feature to be added to the export file of concact data:

        Include a column with all the events a contact has registered for. This would be a field similar to "notes" field with colons (or other character) separating the list of different events.

        We track this data for various marketing reasons and are also considering "buy two, get one" offers. Having the data in one download rather than needing to compare files form many events would be a great help for us.

        Thank you!

      • Dave PetersDave Peters commented  ·   ·  Flag as inappropriate

        I'm a new customer and can't believe that there isn't a way to report on all attendees across multiple events. From this thread it seems that this has been discussed for years!

      • Carol WarkoczewskiCarol Warkoczewski commented  ·   ·  Flag as inappropriate

        YES!!! YES!!

        I just sent a request in for this:

        I need to generate a single report that would show you all the events each person registered for.

        Why is this not a TOP priority?

        As part of our membership renewal, we want to remind them of the events they have attended (the benefits they've received).

      • Sharon1097Sharon1097 commented  ·   ·  Flag as inappropriate

        We would also have the same need. Where we have a member, not the event planner per se, who is responsible for some aspects of the event and needs to know details for planning purposes. Alternatively, to be able to see the details on the EventRegistrationsList screen would be a big help (instead of just the name).

      • Dmitry ButerinDmitry Buterin commented  ·   ·  Flag as inappropriate

        Feedback received from a customer:

        What we would ideally like to download (just as you now have per event.. when you choose the “attendees” button, you can export a list).. this what we need, but on a larger scale..

        Ideally the report would show all the data that you now have per event in the export file ... PLUS:
        Event name
        Event location
        Event start date
        Event End date
        Event tags
        Registration limit
        Event type (per registrant)

        Maybe a separate report could be or filter option could be:

        List of all events (not registrants, but just event information)

        Showing:
        Event status(visable or not visable)
        Event Registration Status (enabled or disabled)
        Event name
        Event location
        Event start date
        Event End date
        Event tags
        Registration limit
        Event type(s)

        This will enable us to do the reporting we need on the “effectiveness’ of the events and have a more manageable overview of all events (past and future). At this moment the limitation makes it very “tedious” to combine and format the data.

      • anonymous_206.223.175.10anonymous_206.223.175.10 commented  ·   ·  Flag as inappropriate

        Currently:

        On events, you have the ability to run the Event registration report. This is a way for you to create a custom report on what fields people selected/entered information into when they registered for events. As well, you can expand the search so that you can, at a glace, see which registrants made which choices.

        Suggested:

        This report is only available on the website. We've had the suggestion to be able to export this report, the same way that you can export attendees for the event (or members/contacts) to a spreadsheet.

        Is this something that you would like to see added to Wild Apricot? How would you imagine using it?

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