Event Creation with No Date in Calendar (programs)
There are many times when we have a future event but not a date for it yet. We would like to still put this event in our events list but not be forced to put a date that will be wrong and misleading even if we put a comment DATE TO BE DETERMINED.
Art Merk commented
We would LOVE this. But I need a 'program' to be treated like an event. We track the events our members attend, as well as activities they do throughout the year. For our club, we need to view/report/track these events all together - ie non-dated activities should be allowed as Events.
For the calendar view, they could show up in a separate area, since they are not date dependent.
No - otherwise it would have been moved to Archive form Wishlist.
As a workaround, you may try setting the event as multiday event - like 1-31 of May
Has any work been done on this? I often know an event is in a specific month (I have one coming up in May and another in August - but a date hasn't been selected yet. I want them to show up in the list of other events, but I can't put them in there.
I would love a solution.
Katie Fritz commented
Sorry, missed your reply! We need people to pay for them. Currently we are posting the webinar as a normal event until it happens. Then after it takes place, we make the end date far in the future so the event stays open. When people pay, the recording link comes in the confirmation email. (http://cedam.info/resources/connect-share )
Another solution for us would be an option to keep registration open for past events. Then we could keep the real date/time on the webinars.
This is tricky...how to display no-date events on the calendar?
have you considered using a subscription form instead? The subscription confirmation email could include the link(s) to recordings. Or do you need people to pay for them?
Katie Fritz commented
We would use a "no date" feature to share recorded webinars. We are trying a model where people who miss a webinar can register later for the recording (sent in the confirmation email). We can't keep the original date, because then registration is closed, and a fake date is confusing.
Useful in my space as well - especially for those events where you are looking to get an expression of interest to try and work out some final details before you post the full details of the event.
Thanks for the details. We will now wait to collect feedback and votes to prioritize.
There are two aspects of this:
1) Allow to save events in the admin backend without requiring a date. This is relatively easy.
2) Allow to publish events without a date. The big question is then: where to display them in the calendar and where to place them in the list view (events are ordered by date). Registration for these events should also be automatically disabled.
Steve Veach commented
Interesting Questions Mr. Chief Apricot. :-)
So perhaps let's refine this a bit. We often know the month of a future event but we don't have the actual date because of event location and speaker logistics. It's rare that we don't at least know the month so perhaps that's a good general assumption for all Wild Apricot users.
Given this assumption, what we really need then perhaps are three options (just to cover all bases).
Option 1: When creating the event an admin may select the exact date (as currently forced)
Option 2: When creating the event an admin may select just a month
Option 3: When creating the event an admin may select no date.
If they select an exact date, they may open the event for registration if they want to of course as it currently behaves.
If they select either of the other two options, registration gets automatically disabled as you suggested, then:
If they select a "month only" the event gets listed by month order.
If they select "no date" the event gets listed in the order the events were created.
All events without dates get listed after events with exact dates or month only dates.
Listing events in the order they were created would potentially make sense for admins that have only a general idea of the "order" of upcoming events in the calendar year but don't even really know even the month of the events yet.
March 5th event
March 28th event
May event (month only)
June 15th event
August event (month only)
No date event 1
No date event 2
How would this work? Doesn't seem to complex to program unless I'm missing some programming interaction but of course, your programmers wouldn't miss it. :-)
Steve Veach commented
This is related but not quite the same IMO. I want to be able to post upcoming events with no date specified so people don't see a "fake date" and get confused. This is what I currently have to do with the current system, which is a work-around:
I am getting around this somewhat by editing the Events page and just inserting text about events that we do not yet have full details on.
It doesn't allow anyone to register, obviously, but until there is a date, most people won't register anyhow.
By the way - is this topic different from http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8826025-create-programs-same-as-events-but-no-dates-11 ?
I'll bite! I think this would come in pretty handy for me, too!
Good point. Anybody else can comment on this? Would it be useful for you?
Additional info on programs:
Payment for year-long program = $250 on registration + 12 monthly installments of $65
I would appreciate comments from other users.
About programs - does it really make sense to consider them together with events? Maybe a better concept is 'subscriptions' - e.g. currently people can sign up for membership but only one membership is active at the time. I understand that with programs one person can be signed up for multiple programs?
We'd like to create "programs"--like events but no dates. Examples are a year-long class, or a team in a youth soccer club. Registration process could be identical to events, with fee levels, add-on costs, discount codes, etc. Why don't we just call these programs "events" and give them a 12-month duration? Because the "Programs" offerings should be displayed and promoted in a separate page or section and organized by category instead of by date. Registration process is the same but the user-concept is different: for ex., a member should be able to join a soccer team in mid-season, but displaying it on a calendar with a September start date front-and-center will imply to most members that they can't do that.