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Inserting Gadgets in eMails like upcoming events or recent blog posts

Very glad to see the gadget feature just introduced.

Is it possible to insert the gadgets into emails generated through WA? This would be great for newsletters etc. and would save us the need to use a separate service to read RSS feeds etc. We could then start to consolidate our mailing list into WA as contacts (more $$ for you guys!)

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Barry Nicolle shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →


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  • Becky commented  ·   ·  Flag as inappropriate

    We publish monthly newsletters with a list of upcoming events and other tidbits. Would love to have a simple way to have the time, location, event title (linked to the event) in the email without having to do it all manually every month....

  • Amanda Schmoldt commented  ·   ·  Flag as inappropriate

    It would great to have a macro that let me include links to our next event or next three events in e-mails to our members.

    We built an e-mail template that includes an Upcoming Events section. I have to copy the events and links to a word document and then cut and paste them into the emails. It would be great if we could simply insert a macro into the e-mail template.

  • Jaime commented  ·   ·  Flag as inappropriate

    to answer some concerns with other commenters, the way the Upcoming Events gadget works for webpages is ok (for now) for a similar feature on Emails-- it only shows titles and can be limited to the next N events.

    obviously for both the Upcoming Events gadget and the Macro being proposed here for emails, more configurability would be useful; for example, maybe allowing the admin a choice of:
    - first N characters of the description
    - photo thumbnail (but of course then a photo would have to be a real fields for an event, rather than just Rich Text Content)

  • Jaime commented  ·   ·  Flag as inappropriate

    This accommodates people/cultures where they prefer "PUSH" access to information (info sent to them) rather than "PULL" (where they have to proactively seek it out)

    Basically, it would be great to support in dynamic Email content most of the same Gadgets you support for dynamic webpage content.

    "newsletter email" == "newsletter webpage"
    "upcoming events email" == "upcoming events webpage"

  • Stephen commented  ·   ·  Flag as inappropriate

    We are looking for a way to send a monthly (eventually weekly) email blast that lists all the upcoming events for the following month (week). Could using Wild Apricot's existing event RSS feed (in similar ways that email service providers do) be a reasonable way forward?

  • Judy Pfeiffer commented  ·   ·  Flag as inappropriate

    Adding the upcoming events to emails is something that we include on all emails sent out. If there was a way to automatically insert the date and title of the event (with a link) in that specific block, that would be FANTASTIC!

  • Randall Rensch commented  ·   ·  Flag as inappropriate

    More robust (and sensible) email processing, including automatic events newsletter. We have sometimes two and even three events in some weeks. Rather than sending out 9 emails per week, multiplied by another months' worth of events (resulting in a humongous number of announcements, and the reason that hundreds of people have opted out), we'd rather send one comprehensive weekly summary of all coming events. This would probably need a combination of macro text insertion and manual editing, as most events' webpage descriptions are WAY too long for this purpose. But it would be VERY helpful if we could start with an automatically populated newsletter, that we could then simply edit down.

  • TangentRW commented  ·   ·  Flag as inappropriate

    We publish occasional newsletter emails and including the event schedule (2 months in our case) is very tedious.

    There is a need to specify time period and flags of events for export to email or to other forms of text.

  • Stephen P Brown commented  ·   ·  Flag as inappropriate

    An email macro with similar functionality as the Upcoming Events gadget would be really useful, especially if one or more tags can be specified, and a limit such as time (next month) or number (next 10 events).

  • Neil Norton commented  ·   ·  Flag as inappropriate

    I wish I could email our whole event listing for a year instead of only emailing one event at a time. Similar to event gadget but in email instead so I don't have list, reformat, and provide links to accomplish the same task. Very time consuming if you do more that 10 events a year which we do. Thank you for your consideration

  • Ed W commented  ·   ·  Flag as inappropriate

    Yes, want this. Having it based on tag would be important for us.

  • Green Tea commented  ·   ·  Flag as inappropriate

    There's a big difference between seeing the gadget vs having the events on a newsletter displayed so that one can scroll down and see the actual event picture and information. The gadget isn't engaging. All of the information is loaded into the site, is there a way to make it look nice when we add it?

    Compare how the event gadget looks: https://www.dropbox.com/s/ljsqgh6cics2449/2016.09.27%20Wild%20Apricot%20-%20how%20the%20upcoming%20events%20gadget%20looks.png?dl=0

    To what the event could look like:


  • Anonymous commented  ·   ·  Flag as inappropriate

    I have a significantly difficult time creating the newsletters. We always include upcoming events. Each time I need to manually copy and paste every event along with adding the picture of the event flyer and setting the settings for the picture. This is insanely time consuming for me as a volunteer and I fear that the difficulties I experience with this will prevent the next board member taking over this task from wanting to use Wild Apricot. I'm hoping you can help.

    It would be great to have a feature that I can drop into a mailing to automatically add events with perhaps 3 visual options for how it will appear in the mailing. One can drop in the upcoming events, choose the visual look for these events from a few options, and choose an start and ending date to select a range of events to put in. For instance, my events page on my website might have events for the whole year but my newsletter may only want to add events for the upcoming month or 2.

    Attached is an example of how I place the events into my newsletter:

    In addition I'm including a link for 2 videos in dropbox for you to view showing some additional difficulties.


    The first shows how I typically have to copy and paste text into the newsletter. This text often crumples up into a black blob. I've found that using the back arrow will fix this however it's an extra step and especially frustrating when you can't figure out a work around for it.

    The next shows how the newsletter/mailing very often loses its formatting. VERY frustrating. When I hit delete to remove some extra space at the top of an item the font size and bold disappears. I then need to go back and fix this. Again, too time consuming.

    There are other items I'd like to point out and get fixed but this is where I'll end it for today. Hopefully you can assist. Thank you.

  • Walt Bilofsky commented  ·   ·  Flag as inappropriate

    Good feature. But how to specify the number of upcoming events to be listed?

    And it would also be nice to specify a keyword and then only include events with that keyword.

  • Simon Byrne commented  ·   ·  Flag as inappropriate

    A macro with the same functionality as the Upcoming Events gadget would be really useful.

    It would mean we could easily drop in a list of upcoming events with links into our email newsletters.


  • Rick Dalven commented  ·   ·  Flag as inappropriate

    The roadmap shows 2Q2016 for possible gadget capabilities in e-mails. Any updates or details you can share?

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