Customize event registration form for each reg. type
In Events, I'd like to have custom registration forms associated with each registration type instead of one single registration form for the whole event (all types). This would allow me to create more complex event registrations. Example: A three-day conference has two types of registrants (Individual and Professional) at different prices. Each one has an early-bird price as well. In addition, each one can choose to register for one day, two days, or all three days -- all at prorated prices.
To do this today, I have to create separate events for Individuals and Professionals, then customize those event reg. forms. Then the choice of which days they want to attend must be an Extra Cost add-on to the registration. It's a bit awkward to implement and a bit confusing to registrants.
Taryn Sexton commented
We wish we could tailor the mandatory fields for guest registrations so that different prices could be selected and email addresses could be mandatory.
Carla Bingaman commented
It would be nice if we could have different selection options for a registration type. For example if someone wants to sign up as a sponsor, we could have 10 sponsorship levels for someone to choose from without having to create 10 different registration types. In some occasions, certain registrations would have different needs with their registration and we should be able to create different registration forms for this if we want instead of having one form for all registrations.
Chris DeMaster commented
I would love to see the ability to show/hide fields based on their membership level. We do a form where all the events are priced differently based on membership type or not being a member at all. Currently I am stuck doing 3 identical forms each with pricing for one of the membership levels.
Currently, guest registrations can't have custom event fields if we choose to collect basic contact info only. My situation is this. We sell our events by the table, not by individual. So I need the guest pricing to be free. Which means I have to choose to only collect contact information of each guest. However, I still want to be able to say, add a field for dinner choice for each guest.
This would help immensely.
It would be great to have fields in event registrations that are only available to members.. We often have $ add-on options that are only available to members, which means members have to call in and we manually add the additional fees.
David Bergstone commented
We had to set up two separate events last year to handle the full and a la carte registrants. We charge a flat fee for an all inclusive registration (both members and students), but still need to know which sessions they want to attend. But that isn't helpful to show as any additional costs.
For a la carte they have choice of various aspects which work fine with the check box or radio button with costs.
But it obviously makes it more complex to limit registration to have two separate 'events' that are actually a single conference. Having a way to select fields (e.g. with cost vs. not with cost) for a given registration type would allow to combine into a single event and should give enough flexibility for many other alternatives.
This type of customized event type is available for membership types, We need it here too.
I agree whole heartedly! Our conference has many different attending categories, not to mention Exhibitors. This just tends to make our registration form, messy and confusing. There should be no reason to not have the ability to have more than one form active at the same time.
AdminEvgeny Zaritovskiy (VP Technology of Wild Apricot by Personify, Wild Apricot by Personify) commented
Jenn - thanks for sharing all the details, I really appreciate the information you provided.
Jenn Cooper commented
This would be very helpful for us. As it stands right now, we have to create 4 separate "events" to manage our conference registration. We have sponsors, exhibitors, and regular attendees (4th option is tours and workshops since we can't limit extra field choices on a form, addressed on that wishlist thread) with early bird, regular, and on site pricing. All three of our main types have different registration forms as they require different info. The only way to manage this currently is by doing separate events. This creates a lot of end work for me (the only staff person) to merge together the lists for attendee lists, badges, etc. It's also an issue when someone has registered an paid as one type and wants to switch types. We had a group of attendees that decided to exhibit last year and an exhibitor that didn't have display available so just attended. This takes a bit of trickery and remembering to eliminate the duplicates for registration counts, lists, etc. as we can't just change their registration type. Creating "logic" by selecting a type and then going to their registration options would be amazing. i.e. I select sponsor and then I'm directed to the sponsor registration types & form (Sponsor > Platinum/Gold/Silver > Sponsor Registration Form) or Exhibitor > Member/NonMember > Exhibitor Registration Form.
On top of this, our sponsors & exhibitors have the ability to add guests (free for sponsors and a reduced rate for exhibitors). The only way we're able to do this is special guest price and full contact info (which for some reason doesn't require email another issue). We gather meal counts through the main registration form, but this isn't available for the guest registrations with just contact info option leaving us to guess for those additional sponsors and exhibitors. A full registration form for a guest with variable pricing would be great. As it stands now, you can only collect a full registration form if you charge them the same rate as the main registration.
Jackye Cocoros commented
We need the ability to have a separate registration form for when members add guests to their registration.
We need the ability to be able to select which fields from the main registration form populate fields on the guest’s registration form.
Guests for our members are typically spouses and share the same contact info. Members have complained they don’t like retyping information for their spouses that is automatically populated in fields on their own registration form.
We ask the following from the member for a weekend event:
Flying or driving
Then we ask a series of preferences.
For the guest, I need only the:
Series of preferences
The fields that should carry over from the main registration are:
Address, home phone, aircraft type, tail #, flying or driving, ETA
Rick Smith commented
YES YES. Having different forms based on Registration Type or other selection method would be awesome.
I would find it useful to assign a form style to certain membership levels or groups. SO if you are at membership level x, you automatically get form x , otherwise form y. This way, the user doesn't have to pick a Registration type.
I would think this would be a setting in the event so it could be different for each event.
Evgeny Zaritovskiy commented
Wow, this is quite elaborate scenario, thanks for all the details. We will get to this as soon as we start analysis on it (not yet though)
WSRID Webmaster commented
I could use more customizable event registration as well.
Here's my current scenario:
For our annual conference, we have 3 registration types: Member, Student, and Nonmember.
We have three registration times: Early, regular, or onsite.
The conference is scheduled for 4 days, with concurrent workshops happening 8 times. 4 workshop slots are 3 hours, and the other 4 are 2 hours. Each workshop slot has 3 different workshops (so 24 distinct workshops).
People can register for the entire conference, all day, or for single workshops.
Attendees who have national certification need to register for Continuing Education Units (CEUs), which cost $5 per workshop. But noncertified members don't need to pay for CEUs.
I'd like the ability for members to select which sessions they are attending without making each workshop its own event, which also doesn't work for attendees paying for all day or full conference attendance.
It would be nice if selecting workshops would automatically calculate which registration type is the cheapest, as well as adding on CEU fees if appropriate.
Currently I have a Workshops multiple choice field for attendees to select which workshops they are planning on attending, but there's no way to limit attendance for those workshops based on who registers first. I also have a CEU fee extra charge calculation field set up.
Me too! We have events that have additional cost for babysitting. If you aren't using this feature, you still need to see all of your information listed there. Would love a conditional field on the registration form "if you click the checkbox then expand this section of the form" type thing.
Terry Kerr commented
This would be a very useful tool for us. Some registrants are needing meals only and not attending sessions so should not have to go through the entire form.
Steve Gillick commented
Yes I would like to see this. For our events, different categories @ different prices have different options. Right now we have no way of simplifying the registration process without creating broad general categories of choices,
Rolf Kasper commented
This would be GREAT if it could happen sooner rather than later. I could rally use this give my events a much better look and feel and make my tasks easier.
Dayna Aldridge commented
I know this is an old thread, but I am new user who has just stumbled into this same problem. I just wanted to add my 'me too' and see if there has been any movement on this since the thread stalled.
P.S. I've never posted before, so I hope I am doing this in the right place.