Customize event registration form for each reg. type
In Events, I'd like to have custom registration forms associated with each registration type instead of one single registration form for the whole event (all types). This would allow me to create more complex event registrations. Example: A three-day conference has two types of registrants (Individual and Professional) at different prices. Each one has an early-bird price as well. In addition, each one can choose to register for one day, two days, or all three days -- all at prorated prices.
To do this today, I have to create separate events for Individuals and Professionals, then customize those event reg. forms. Then the choice of which days they want to attend must be an Extra Cost add-on to the registration. It's a bit awkward to implement and a bit confusing to registrants.
We had to set up two separate events last year to handle the full and a la carte registrants. We charge a flat fee for an all inclusive registration (both members and students), but still need to know which sessions they want to attend. But that isn't helpful to show as any additional costs.
For a la carte they have choice of various aspects which work fine with the check box or radio button with costs.
But it obviously makes it more complex to limit registration to have two separate 'events' that are actually a single conference. Having a way to select fields (e.g. with cost vs. not with cost) for a given registration type would allow to combine into a single event and should give enough flexibility for many other alternatives.
This type of customized event type is available for membership types, We need it here too.
I agree whole heartedly! Our conference has many different attending categories, not to mention Exhibitors. This just tends to make our registration form, messy and confusing. There should be no reason to not have the ability to have more than one form active at the same time.
AdminEvgeny Zaritovskiy (VP Technology of Wild Apricot by Personify, Wild Apricot by Personify) commented
Jenn - thanks for sharing all the details, I really appreciate the information you provided.
This would be very helpful for us. As it stands right now, we have to create 4 separate "events" to manage our conference registration. We have sponsors, exhibitors, and regular attendees (4th option is tours and workshops since we can't limit extra field choices on a form, addressed on that wishlist thread) with early bird, regular, and on site pricing. All three of our main types have different registration forms as they require different info. The only way to manage this currently is by doing separate events. This creates a lot of end work for me (the only staff person) to merge together the lists for attendee lists, badges, etc. It's also an issue when someone has registered an paid as one type and wants to switch types. We had a group of attendees that decided to exhibit last year and an exhibitor that didn't have display available so just attended. This takes a bit of trickery and remembering to eliminate the duplicates for registration counts, lists, etc. as we can't just change their registration type. Creating "logic" by selecting a type and then going to their registration options would be amazing. i.e. I select sponsor and then I'm directed to the sponsor registration types & form (Sponsor > Platinum/Gold/Silver > Sponsor Registration Form) or Exhibitor > Member/NonMember > Exhibitor Registration Form.
On top of this, our sponsors & exhibitors have the ability to add guests (free for sponsors and a reduced rate for exhibitors). The only way we're able to do this is special guest price and full contact info (which for some reason doesn't require email another issue). We gather meal counts through the main registration form, but this isn't available for the guest registrations with just contact info option leaving us to guess for those additional sponsors and exhibitors. A full registration form for a guest with variable pricing would be great. As it stands now, you can only collect a full registration form if you charge them the same rate as the main registration.
Jackye Cocoros commented
We need the ability to have a separate registration form for when members add guests to their registration.
We need the ability to be able to select which fields from the main registration form populate fields on the guest’s registration form.
Guests for our members are typically spouses and share the same contact info. Members have complained they don’t like retyping information for their spouses that is automatically populated in fields on their own registration form.
We ask the following from the member for a weekend event:
Flying or driving
Then we ask a series of preferences.
For the guest, I need only the:
Series of preferences
The fields that should carry over from the main registration are:
Address, home phone, aircraft type, tail #, flying or driving, ETA
Rick Smith commented
YES YES. Having different forms based on Registration Type or other selection method would be awesome.
I would find it useful to assign a form style to certain membership levels or groups. SO if you are at membership level x, you automatically get form x , otherwise form y. This way, the user doesn't have to pick a Registration type.
I would think this would be a setting in the event so it could be different for each event.
Evgeny Zaritovskiy commented
Wow, this is quite elaborate scenario, thanks for all the details. We will get to this as soon as we start analysis on it (not yet though)
Jarren Kinch commented
I could use more customizable event registration as well.
Here's my current scenario:
For our annual conference, we have 3 registration types: Member, Student, and Nonmember.
We have three registration times: Early, regular, or onsite.
The conference is scheduled for 4 days, with concurrent workshops happening 8 times. 4 workshop slots are 3 hours, and the other 4 are 2 hours. Each workshop slot has 3 different workshops (so 24 distinct workshops).
People can register for the entire conference, all day, or for single workshops.
Attendees who have national certification need to register for Continuing Education Units (CEUs), which cost $5 per workshop. But noncertified members don't need to pay for CEUs.
I'd like the ability for members to select which sessions they are attending without making each workshop its own event, which also doesn't work for attendees paying for all day or full conference attendance.
It would be nice if selecting workshops would automatically calculate which registration type is the cheapest, as well as adding on CEU fees if appropriate.
Currently I have a Workshops multiple choice field for attendees to select which workshops they are planning on attending, but there's no way to limit attendance for those workshops based on who registers first. I also have a CEU fee extra charge calculation field set up.
Me too! We have events that have additional cost for babysitting. If you aren't using this feature, you still need to see all of your information listed there. Would love a conditional field on the registration form "if you click the checkbox then expand this section of the form" type thing.
This would be a very useful tool for us. Some registrants are needing meals only and not attending sessions so should not have to go through the entire form.
Steve Gillick commented
Yes I would like to see this. For our events, different categories @ different prices have different options. Right now we have no way of simplifying the registration process without creating broad general categories of choices,
Rolf Kasper commented
This would be GREAT if it could happen sooner rather than later. I could rally use this give my events a much better look and feel and make my tasks easier.
I know this is an old thread, but I am new user who has just stumbled into this same problem. I just wanted to add my 'me too' and see if there has been any movement on this since the thread stalled.
P.S. I've never posted before, so I hope I am doing this in the right place.
Dmitry Buterin commented
It's quite a bit of work, but this is on our (long-term) roadmap, I will merge into existing thread.
How difficult would it be to apply the same concept available in "Customize member database fields" to the event registration forms?
As written currently, you can customize specific database fields to appear in specific types of membership levels. For example, you might want to collect a company name for those selecting institutional membership but not for those selecting individual membership. And you can design the membership fields to only appear when a specific type of membership is available.
So how difficult would it be to apply that same concept to event forms? When someone selects a Day registration as a registration type, the registration form will show the "Select the day you wish to attend" option... but when someone selects Full registration as a registration type, the registration form WILL NOT show the "Select the day you wish to attend" option.
Another way to ask would be, if you look at the Membership fields settings page you see 3 options:
Field applies to:__ All fields, __ all fields in level ((Select membership level)), __ common for all levels.
Can the registration form fields page be changed to say:
Field applies to: __ All fields, __ all fields in type ((select REGISTRATION TYPE)), __ common for all fields.
Thanks in advance.
I'd also need conditional fields, not so much for event registration but the membership application. So that I don't have to inflate the number of membership types.
My example: Certain people can join for a reduced rate. But students would have to upload a copy of their ID (mandatory) , others not. By now I need two membership types for that..
Or: every applicant must send a CV. But this can be a link to a website OR a document to be pasted in another field (or uploaded (wishlist!), then invisible to others. I don't see how I can solve this issue now.
Dmitry Buterin commented
This makes total sense, I though we already had a thread about this but could not find one.
This thread made me think of this: http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8826646-multiple-choice-with-extra-cost-needs-more-mgmt
Would love to have a feature where the questions in an event registration changed depending on what registration type you selected. I could have used this feature on multiple occasions, but because of the current layout, I've created separate events.
For example, if we have both students and professionals attending an event, we would ask the students what University they are from, what professor they want extra credit for. Professionals, we'd ask their license number to submit continuing education credits. Right now we ask ALL these questions but they are optional to answer. Would be nice if you selected "professional" registration all the student questions went away.
This is very similar to a feature that is already available in the membership form. How certain fields only apply for certain membership levels.
Evgeny Zaritovskiy commented
Thanks for your input, we will consider this in our scenarios.