New admin role - membership manager limited to specific groups or levels
I'm currently setting up a club membership system on WA and would like to know if it is possible to assign people as admins of a group. Basically we have little mini clubs for our regional members and these are looked after by a local member for that area, I would like that member to have access to only the members in that group and put members in and out and the like. They would also need to be able to email that group and it would be nice if they could manage the web pages associated with that group too.
if there is nothing like this and others would find it useful I'll post in the wishlist.
I just posted a comment but have another one which is also related to the curtailing of administrators rights: the "export" facility has for us legal implications. The laws of this country (South Africa) in relation to private information are quite stringent and further laws are being legislated and should be in place in June of 2018. It is already illegal for us to allow members of our organization to "export" contents from the database to an external file in whatever format. In order to compile reports we have to export the result of searchs, which means that the data is available in a spreadsheet or other formats and can be manipulated and/or distributed and this constitutes a contravention of the Protection of Private Information Act (usually referred to as POPI Act). In order for us to make our reporting compliant, we need to restrict the use of the export function to only registered and authorized officers and the number has to be very limited.
If we give any level of admin rights, now, to any member of the organization it gives immediate access to the "export" function unrestricted. How can be exclude members with admin rights to use the export function or only allow specific conditions?
Administrator - Knights of da Gama
We are a non-profit organization involved in works of charity.
Our structure has three layers namely, National, Regional and Local. In each of these layers the executive body has basically full responsibility to run their environment with the Constitution, Laws and Code of Honour of the Order (Organization), but we are registered as one single entity in accordance to the laws of our country and need to work and report as one entity.
We need to have a way of curtailing the admin rights of a person at Local level, another at Regional Level and others at National level. The structure comprise 1 National Executive, 6 Regional Executives and 38 Local Executives. How would we be able to contain the authority of the administrator at each of these levels? The Local Executive only should have admin rights for the members of his unit, the Regional Executive should have admin rights on all members of the Local units in that Region and the Supreme Executive should have rights on all Regional and Local entities members which is already available now.
We need this separation of admin rights for the management of the membership profiles, e-mails and files stored in the file space of the systems.
We are most satisfied with the system and are sure that these short falls will be addressed soon and in a most satisfying manner.
Administrator of our system (Knights of da Gama)
Would help a lot with administration to provide limited admin to group administrators. Current, the Admin has to deal with everything which is a big overhead. The option of have a number of global Admins is to open and raises the risk of impacting the whole system
Merged two very similar suggestions.
I think this is possible
Create sublevel admin privileges where you can set certain admins to be able to only access certain member levels and a superadmin that can access all.
So ultimately, if I wanted to have the girls leads in our organization only have access to the girls databases and guys leads in our organization only have access to the boys databases in our organization, I should be able to set it up where some admins can access the girls member levels and guys can access the guys member levels.
Please feel free to reach out to me if you need clarity.
Annetta Cheek commented
This functionality is number 1 on our wish list. Not having the ability to assign membership managers to each of our 4 regions has caused us to limit membership management to 1 person nationally, a big job for a volunteer in our organization. In the long run, we might want to assign this role to one person in each of our 75 clubs (chapters, in your parlance).
in our organization, we are allowing members to express preferences and to join groups voluntarily. For example, to join a running group or gourmet group. I would like to be able to designate group leaders who could then receive notifications of users joining the group so they could send welcome messages (bonus points if you automate that). Group leaders should also be able to send messages to their group (but only their group unless they have other admin status) to notify of meetings, events, etc.
U3A Swansea commented
A Group Leader often wants to send an email to their complete group. Group Leaders do not have access to the database so can't use the query system. They have a list of group members on their group page, from a 'member directory gadget' from a saved search, but can only email them 1 at a time from here. Is there any way that a Group Leader can email the whole group from their group page in one go.
This level of admin permissions would be very useful to our organization as well, in fact its absence was almost a show stopper. Each chapter (group) has a leader who should be able email his/her group at a minimum and ideally have settable member management permissions for only that group.
In our case there is no need for group level finances (handled centrally) but I can see that as being useful in other situations.
Merged the threads together
Only if we have more than 10 people voting for it here - by leaving their comments
Yes, this seems all very similar. I also would like to give the group leaders the possibility to email their group members, so it really fits. Any chance of getting this higher up in the pipeline now?
I'm curious if this post is about the same - http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8825755-new-admin-role-membership-manager-limited-to-spe and I can join them togthere
Got it. Moved back to wishlist and update the thread title to better suit the idea.
That is the whole point: it is not a webpage. Since a few weeks it sits under our "members" pages, before that it was sitting under "settings". Please have a look at the page I am referring to: http://ilkleyu3a.org/admin/ (members/groups)
If you're speaking about specific web pages, then you can restrict access to specific web pages for your admins - see http://help.wildapricot.com/display/DOC/Page+access+and+visibility
In our organisation we have so called group organisers who manage their groups, at the moment outside the WA system. At the beginning of our "year" (end September/begin October) we ask them to send us the names of the members of their groups and we then update WA with that information. Any changes in the course of the year are only seldomly reported, so this part of the member administration is not accurate.
It would be great if our group organisers could be given access to the "groups" page (sits now under "members") so that they themselves can update the system whenever any changes occur. So we do not want them to have access to the membership details, just the possibility to move members from the member directory to their individual group membership.
Look forward to your reply!
As a national organization, this feature would be very useful for us. I would like to be able to assign the task for a single person within each chapter to have the ability to update contact information for the members of that chapter. That way, as elections occur, we would not have to wait for each member to log in and change their current position. So, an email that needs to go out to all chapter presidents can go out using the updated information within the database.
Currently, in order to be able to access the "Group management" settings (in order to add or remove members to/from a group, it is necessary for the administrator to have "Membership manager" access privileges. ("Add/edit/manage/delete group" is part of Membership Manager admin access.) This is too broad.
In our club, we have various activity groups, each administrated by a separate person. Each of these people have Page Management access rights to modify their respective group webpage. However, they are not able to administer the members of their group.
Possible solutions to this situation would be:
* Create a new category of administrator: Group manager which would include both Page Management and Group Management admin access.
* As a more general solution, permit the "Features by admin access level" tables to be customized by each Wild Apricot customer organization. Currently the tables at http://help.wildapricot.com/display/DOC/Managing+site+administrators#Managingsiteadministrators-Featuresbyadminaccesslevel are "hard coded".