Preparing event participant badges
To print event participant badges, attendee list has to be exported into Excel and something like Microsoft Word mail merge used. This provides a lot of flexibility but obviously is less convenient than a built-in badge generator
Built-in functionality to define badge layouts and to print out badges in common label sizes right from the system
We would appreciate feedback about desired label formats (sizes) and customization needs for badge layouts/design
Mary Folsom commented
Avery 5395 is a very common format. We like First name in a large font, last name below it in a smaller but still legible font, and the ability to select or add a couple of custom event or contact fields below that. Adding a logo at the top of bottom of the badge would also be necessary for a professional look.
Ivar van der Molen commented
It all depends on how much you want to spend.
The cheapest solution is the one you described.
If you want a more easy solution, I think you should look for a Nicelabel solution, this will give you serveral options, from simple database solution to a complete application builder. (see: https://www.nicelabel.com/?uid=03180)
In my opinion, if you really want to impress the visitors, you should combine that whit a Epson TM-C3500 color printer en ExpoBadges from Diamondlabels. (see: http://www.businesslabels.nl/expo-badge/ ).
Whit such a combination you have Badge solution software and full color badge printing all in house.
You could also consider spending even more money by using a company like Fielddrive.
Like I said at the start, it all depends on how much you want to spend.
Ruth Month commented
I agree that this would be a nice feature. Name Badges are essential for any event organization. we should use standard size of badges with same color of badges and different color of landyards.
Here is also one name badges provider. https://www.namebadges.com.au. They provide namebadges with different color, size and design.
Cathleen Blood commented
As I just spent two hours printing name badges, would love to be able to print directly from registered event attendees in WA also. Please. :)
Any update on this? We joined WA in September of last year. We had previously used Eventbrite and loved their badge printing capabilities. We love WA but this is one thing that is definitely missing.
Leslie Shivers commented
Use a standard format, like Avery 5395 (provide an Avery#, whatever it is) so we know what to print on, with flexibility to use at least one sticky badge format and one paper badge format. Allow us to design the badge and what fields go where, with our logo or other graphics.
On behalf of a customer:
I have been asked to be able to check-off each attendee and to print on small label printers their attendance name tag when they are checked in. It is counterproductive and expensive to print 450 nametags when there might only be 200 attendees for the event. We need the ability to print nametags, etc. onsie-twosie on demand at the event table.
would be wonderful to have the standard size name badge template for being able to print out the attendee name along with logo for a given function for more professional and standardized look rather than someone scribbling name on badge could also be option to print on flat non adhesive to slide in the clear plastic sleeve with a pin to adhere to person
Christy Himel commented
We use Dymo printer for name badges. Would love to have ability to print directly!
Stuart McClain commented
there is an online application/system that Eventbrite uses - direct export of registrants from Eventbrite into this paid service $.25/badge - but it allows you to do a LOT in the design - I am sure that WA could use their API to send registrant information.
We would like this as well. While we can do this using excel-word route, it takes time. Our current CRM you just print the badges from the event directly so and is cumbersome it is a 30 second process. We need the same thing everyone has been asking for: Name, organization, role, city, Province/State and a logo
Mark Verch commented
It would be a great help if you could print membership cards or badges for event instead of using mail merge.
Terrence DeGrenier commented
It would be great to have the ability during event check-in to immediately print the attendee's event badge.
I have been to events where there is a self-service kiosk where the attendee checks themselves in and, when complete, the badges immediately prints.
Bob Vinson commented
For event participant badges we use Avery 5392 forms. However, we don't view the current method of printing via Excel export as a major deficiency
Angela Quain commented
Event badging using QR codes
Ability to print Event ID cards and certificates.
This would be a spectacular feature for some of our events we look for the following items on a badge:
-Participant info such as title
-Participant company or city
-Bar code with ID number for scanning in and out of sessions
Additionally ... with a deep breath and realization that this is a note for another day and another line of thought ... I can see value in some form of live linked database that would be able to work outside the system. Some participant bar code scanning systems we have worked with have allowed live data connections with excels or google sheets such that new registrations and ID numbers are available for badge printing and ID scanning in near real time.
I agree that this would be a nice feature to have and simpler than doing an excel mail merge.
Perhaps some check boxes so that we could decided on which fields to export to the badge.
A selection of Avery type forms would be the icing on the cake.
Gwyneth Moss commented
I'd just like to add why badges are so important for events.
One of your expert webinars featured a guy who said: "treat your event delegates as individuals"
Badges are essential to do that. The badge links the person to the registration system. We use standard size badges in plastic badge holders with coloured lanyards. If someone comes up to me at an event with a quick glance at their badge I can see:
- their name
- where they are from
- what workshops they are booked for
- their level of training
- icons which indicate if they ordered a special diet
All of this is printed directly from the registration system regonline.com the day before with three clicks. The badges are assembled and spread out on the registration table.
If Wild Apricot could do this then I would not have to be paying for Regonline which would be a big saving.