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Preparing event participant badges

Current behavior:
To print event participant badges, attendee list has to be exported into Excel and something like Microsoft Word mail merge used. This provides a lot of flexibility but obviously is less convenient than a built-in badge generator

Desired behavior:
Built-in functionality to define badge layouts and to print out badges in common label sizes right from the system

We would appreciate feedback about desired label formats (sizes) and customization needs for badge layouts/design

91 votes
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    Dmitry ButerinDmitry Buterin shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →


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      • Anonymous commented  ·   ·  Flag as inappropriate

        Any update on this? We joined WA in September of last year. We had previously used Eventbrite and loved their badge printing capabilities. We love WA but this is one thing that is definitely missing.

      • Leslie ShiversLeslie Shivers commented  ·   ·  Flag as inappropriate

        Use a standard format, like Avery 5395 (provide an Avery#, whatever it is) so we know what to print on, with flexibility to use at least one sticky badge format and one paper badge format. Allow us to design the badge and what fields go where, with our logo or other graphics.

      • Anonymous commented  ·   ·  Flag as inappropriate

        would be wonderful to have the standard size name badge template for being able to print out the attendee name along with logo for a given function for more professional and standardized look rather than someone scribbling name on badge could also be option to print on flat non adhesive to slide in the clear plastic sleeve with a pin to adhere to person

      • Stuart McClainStuart McClain commented  ·   ·  Flag as inappropriate

        there is an online application/system that Eventbrite uses - direct export of registrants from Eventbrite into this paid service $.25/badge - but it allows you to do a LOT in the design - I am sure that WA could use their API to send registrant information.

      • melanie.wawrykmelanie.wawryk commented  ·   ·  Flag as inappropriate

        We would like this as well. While we can do this using excel-word route, it takes time. Our current CRM you just print the badges from the event directly so and is cumbersome it is a 30 second process. We need the same thing everyone has been asking for: Name, organization, role, city, Province/State and a logo

      • Mark VerchMark Verch commented  ·   ·  Flag as inappropriate

        It would be a great help if you could print membership cards or badges for event instead of using mail merge.

      • Terrence DeGrenierTerrence DeGrenier commented  ·   ·  Flag as inappropriate

        It would be great to have the ability during event check-in to immediately print the attendee's event badge.
        I have been to events where there is a self-service kiosk where the attendee checks themselves in and, when complete, the badges immediately prints.

      • Bob VinsonBob Vinson commented  ·   ·  Flag as inappropriate

        For event participant badges we use Avery 5392 forms. However, we don't view the current method of printing via Excel export as a major deficiency

      • AndyAndy commented  ·   ·  Flag as inappropriate

        This would be a spectacular feature for some of our events we look for the following items on a badge:
        -Our Logo
        -Event Name
        -Participant Name
        -Participant info such as title
        -Participant company or city
        -Bar code with ID number for scanning in and out of sessions

        Additionally ... with a deep breath and realization that this is a note for another day and another line of thought ... I can see value in some form of live linked database that would be able to work outside the system. Some participant bar code scanning systems we have worked with have allowed live data connections with excels or google sheets such that new registrations and ID numbers are available for badge printing and ID scanning in near real time.

      • RobRob commented  ·   ·  Flag as inappropriate

        I agree that this would be a nice feature to have and simpler than doing an excel mail merge.
        Perhaps some check boxes so that we could decided on which fields to export to the badge.
        A selection of Avery type forms would be the icing on the cake.

      • Gwyneth MossGwyneth Moss commented  ·   ·  Flag as inappropriate

        I'd just like to add why badges are so important for events.

        One of your expert webinars featured a guy who said: "treat your event delegates as individuals"

        Badges are essential to do that. The badge links the person to the registration system. We use standard size badges in plastic badge holders with coloured lanyards. If someone comes up to me at an event with a quick glance at their badge I can see:

        - their name
        - where they are from
        - what workshops they are booked for
        - their level of training
        - icons which indicate if they ordered a special diet

        All of this is printed directly from the registration system regonline.com the day before with three clicks. The badges are assembled and spread out on the registration table.

        If Wild Apricot could do this then I would not have to be paying for Regonline which would be a big saving.


      • Gwyneth MossGwyneth Moss commented  ·   ·  Flag as inappropriate

        Please see the functionality in www.regonline.com which is excellent for running events but not membership

        1. select badge and paper size

        2. upload background image

        3. add merge fields and text fields

        4. either select saved search, select badge, run and print

        Or select badge, input data for merge fields manually, print or send as pdf


        PS this is so important I'm posting it everywhere relevent in the hope it gets noticed

      • Rick KernerRick Kerner commented  ·   ·  Flag as inappropriate

        Please add the ability to print Avery-style name Badges from Events. (Include the ability customize which fields to print on the badge.



      • cpopjoycpopjoy commented  ·   ·  Flag as inappropriate

        Any progress on this item? We are looking for a way to generate a check-in list (we currently use excel but it involves moving/deleting columns) as well as automatically format name badges. It would be nice to customize an excel export of attendees, so we just have to print, and not do a bunch of gyrations in excel to get the format we're looking for.

        we are looking for a report that has colums:

        Company Name | First Name | Last Name | Guests | Payment Amt etc...

      • Justin SzymikJustin Szymik commented  ·   ·  Flag as inappropriate

        I would love the ability to print name badges directly from WA. This feature would save me hours of work each week, or at least it would save my interns hours of work each week. :-)

        Thank you,


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