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Custom Administrator Permissions - to define new admin roles and access permissions depending on an organization needs

Currently there are set administrator "roles." If an organization's administrators don't fall neatly into these roles, then they end up with either too many or not enough permissions. It would be nice to be able to customize administrator roles, and determine whether that type of admin has full access, read-only access, or no access to all of the items described in the tables on the Site Administrators help page. I.e. A page to create/edit a role with radio selection to determine access for that role for each feature of the site. This would be immensely helpful for reducing clutter for administrators that don't need to see certain features and menu tabs. http://help.wildapricot.com/display/DOC/Managing+site+administrators

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Liz shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

70 comments

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  • Kim commented  ·   ·  Flag as inappropriate

    I agree with the comments already posted about separating the financial function, creating read only access and having individual controls.

  • robing commented  ·   ·  Flag as inappropriate

    I definitely support this idea. I'm in the middle of restoring nearly 400 records that were inadvertently suspended by someone, and it's a messy process where even after importing, I'm going to have to go through and manually verify and/or update each one. If she had been able only to see that stuff but have admin access for only specific things, that would never have happened.

  • Pavel Scherbinsky commented  ·   ·  Flag as inappropriate

    It would be great if there was a read-only membership manager role. The functional that I am looking for is ability to view the content of restricted contact and membership fields without being able to make any changes.

  • Jeanne Huber commented  ·   ·  Flag as inappropriate

    Here's an example of why customized admin levels are critical: We depend on volunteers to post upcoming classes & events. But that also gives them access to financial aspects of classes, which in our situation is a real problem. We've had instances where people went in and canceled their own invoices. We need the customized approach so people can manage the content-creation part but not the finances.

  • BS commented  ·   ·  Flag as inappropriate

    Every association is different and we should have the ability to set up Admin permissions to fit our needs. Period. Please make the magic happen.

  • D Lee commented  ·   ·  Flag as inappropriate

    We need this. It also seems weird that the Membership Admin can not edit the Automatic Membership Emails... Would be nice if that was a specific Admin feature.

  • Vince commented  ·   ·  Flag as inappropriate

    Would be a great aid to Administration to provide functional access to individuals. Currently everything has to be done via one admin to keep controls and consistency

  • Mary Adams commented  ·   ·  Flag as inappropriate

    I like the radio button option. My huge problem is that read-only access comes with the ability to export contacts. Doesn't feel appropriate for read-only....

  • AdminFrank (Onboarding, Wild Apricot by Personify) commented  ·   ·  Flag as inappropriate

    Could you elaborate on the problem this creates? E.g. Why wouldn't you want a board member to see financial information, if they can see membership information?

    Note, we're not trying to split hairs here, instead we really want to understand the specific problems this would solves.

  • Ren commented  ·   ·  Flag as inappropriate

    I am having the same issue. I have around 25-50 people on our board at any given time. They all want to be able to view certain aspects of the website backend, like membership. But I don't want them to have access to everything. Why can't the different levels also have different sections?
    Like Membership Admin: choice #1 Full Access, Choice #2 Read-Only, Choice #3 View database, but not financial/Invoice information.

  • [Deleted User] commented  ·   ·  Flag as inappropriate

    This is critical, we have events that range in price from free to $6000. I have to give every person coordinating any event full access to all of these events. This is a major error waiting to happen. Accidentally, screwing up a $6000 event can cost us a lot of money.

  • John Hall commented  ·   ·  Flag as inappropriate

    I agree that the administrators should be able to customise the permissions to suit the organisation. I would also recommend this be implemented ASAP

  • thecapepeter commented  ·   ·  Flag as inappropriate

    I agree with this request and strongly recommend that WildApricot implement as soon as possible

  • Bader commented  ·   ·  Flag as inappropriate

    I'm having a member who is assigned to "Newsletter Editing". It is a must to have very detailed access restrictions for admins.

  • jws commented  ·   ·  Flag as inappropriate

    Would also like the ability to limit event managers access only to the events they are assigned.

  • Martha commented  ·   ·  Flag as inappropriate

    I support the idea of customized roles as long as one can separate the "donations" tab on a members record from view of admins with defined limited permissions. The separation of "finances" is too broad as it is an individual's donations that should be excluded from view from an admin who is only charged with the ability to create and send emails (which also involves access to membership records.)

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