I have also been requesting this feature for over a year. When creating an event and sending event emails to the membership, not every event applies to every member. Our members are assigned to groups and we need the ability to select the "groups" that are to receive the event email announcements and reminders.

Currently we can select all contacts or all members or members who have previously attending events but there is no method of selecting members who are assigned to specific groups. Therefore every time we send out event announcements, every member receives the announcement event.

It is not practical to use the Newsletter tool to manually create an email announcement and setup unique distribution lists because it is too time consuming to do so and new members are being adding groups or members may be removed from groups frequently so the distribution list is always changing.

We would like to have the option to send event announcements to MEMBERS ONLY sometimes.

We do not want lapsed members to get all our event announcements, we only reach out to them for special events.

Please add more options on who can receive event announcement emails!

I just want to add (once again!) my plea for this feature - it's great to hear that it's in the pipeline for later this year, thanks Evgeny. Please do keep in mind that we've been begging for it, discussing it here and occasionally getting told it was coming, since 2009/2010. After four+ years and plenty of requests, delivery really does need to be a top priority this year ... PLEASE, we've been very patient :-) Thanks!

I think v5 is still slated for April - it's the events/email issue above that is for second half of the year. You're safe :)

You got me wrong - version 5 is going to be release Q2 this year.

I was speaking about 5.1 and after - these are the versions where we will be adding other features, including this thread.

5.0 is not coming out until second half of the year!?!? What happened to summer? This push back is really getting me into hot water with my bosses! This is over a year late now! :(

A further question on this topic: it seems that Event Managers do not have access to the Email module, so cannot search Members and send out event notification emails that way. Is this right or am I doing something wrong?

No problem :)

I third this request. It will save a lot of time for our branch event administrators. Thanks Evgeny for the heads-up on timing above (second half of this year) - we will keep reminding you. So, just in case you guys were thinking you'd get some downtime after releasing v5... think again!

[quote user="kimskim"]

Still very much in favor of adding the option to send automatic event announcements to specific membership levels, specific groups, or saved searches. Please :)

Kim
[/quote] I second the request. It is causing some major issues NOT having the ability to select specific membership levels for automatic event announcements!
Cathy

Still very much in favor of adding the option to send automatic event announcements to specific membership levels, specific groups, or saved searches. Please :)

Kim

Merged to existing thread.

This functionality has been analyzed and designed already, now it's in development queue and will start working on it as soon as we release version 5. I expect it to be done somewhat in the second half of this year (though normally I do not provide time estimates)

Please consider adding the functionality to send event announcements and event reminders that have been scheduled on the calendar to defined “groups” of contacts. The system today provides for the option to send to “all contacts” or selected contacts by checking boxes for members, donors, attendees from past events or “all other contacts”. What is needed is to select one or more of a “defined” groups of contacts. Our members are assigned to groups which are located in different locations and I need to be able to send out an event announcement that applies ONLY to the locations where the members reside. Today, when I send an event announcement, every member receives the announcement which is not necessary or required.

The “Select Recipients” window prompt for a scheduled "EVENT" email announcement or reminder should list radial buttons for:

All Contacts

Selected Contacts

Selected Groups <--- This is the feature I would like to see added

The functionality that I have described is the Saved Search feature available to Community billing plans and above which allows me to manually send emails to a small group from my database. However, I would have to create a custom email in order to be able to send it to my saved search results or to member groups. However, this does not change the available options for the scheduled event announcement/reminder emails and would NOT work on event announcements and reminders for events.

It's been designed and waiting in development queue. I have no estimation, except this is not going to be this year - see why here http://www.wildapricot.com/blogs/newsblog/2013/08/28/wild-apricot-software-news-august-2013

I run a national organisation with regional events. I would really like to be able to automatically send event announcements to different groups (like the saved searches you can access for other emails which allow me to select by state or zip).

Currently I have the choice of sending a regular email (and resending to those who have already registered) or sending an announcement to the entire national network for an event which is only relevant to about 10%. Not a professional look either way....

Any updates on this feature?

That is the perfect solution. (saved searches)

In "event details" page (under admin account) you can send email manually - using "Email attendees" button. This will allow you to select specific recipients, including earlier saved search.

Sorry, no way to automate this for now.

I want to sent an event announcement out to a specific list of members in a certain area of my state. I have done an advanced search and have saved it but I cannot access it via the event email. Is there any other way to send the event announcement to a specified group of members or contacts?

Is this being considered for future releases?

Ability to choose a group to email for certain events is a definite need for us.

Thanks for considering it for the next release :-)

What we meant in documentation is that timing will be determined by event settings.

There is no specific timeline for this yet, sorry.