Notify admin if a member updates their profile - fields, notification or privacy prefs
Have my website email or text me if a member updates his/her record.
I am glad to see others are requesting this info. I keep a separate database, plus I have a mailing list for publications and seminar registration forms. A simple "John Smith" has updated his profile would be sufficient.
I have been dealing with this issue and have considered not renewing our subscription when it come dues in May. I must receive an email notification when someone makes a change in their profile and specifically, which field(s) they have changed. I am considering disabling the option for members to access their personal profile until this is fixed.
Why not simplify this and instead of sending an admin an email saying that Member A changed this field from Value A to Value B etc, just implement a simple journaling process for all member/contact creates/updates/deletes.
Write the journal records to a CSV file. In the CSV file as well as the full record (ie ALL contact and member fields defined for the system) include the ID of the person making the change and the date and time of the change. Flag each journal record as create/delete/update. For create, the record is the new member/contact created, for delete the record is the member/contact deleted, for update there are 2 records in the journal - a before and after copy of the member/contact being updated.
This approach then allows the admin to download the CSV to a spreadsheet daily, weekly, monthly or as required and determine what changes were made, by whom and when.
Once downloaded - consider deleting the journal CSV or renaming so that going forward from that date journal entries are written to a new copy of the CSV file.
It's very important to provide an option to receive a notification when a member makes a change to their contact info. Not only to be notified which member made a change, but specifically which field(s) they changed. We have other programs where we store the same data and we need to be able to crosscheck and make sure data on all our programs is up-to-date. Exporting the info into an excel file is not good enough as it's not compatible with our other programs. And it still does not let us know WHICH fields have been changed. It's very time consuming to go through each profile/member listing to figure this out for ourselves. It'd be very helpful to have a notification system through WA.
It would be helpful if the administrator received a notification when a member edits information. Otherwise it will be difficult to keep track of the changes.
John Barrett commented
We have reports which need to be updated when members make a change to their records once renewals are complete. Since we can't be notified when these take place, we don't allow members to update their own information and instead, have them send an email and we update the records. Queries indicating when the record was last updated are not helpful enough as we also don't know which field was updated and we have many, many fields.
Liz McDonald commented
Please add this feature of notification when a member changes their profile as it would help the administrator of the account enormously!
PAmela Graham commented
As a sailing club our member profiles contain fields about the boats they register (and therefore have to pay for!) In the absence of an automatic notification of changes to these fields we are unable to offer a self-serve 'boat changes' option. Instead Members have to email a separate form outside WA to admin (all volunteers!) to update the profile. This is an extra admin level both members and admin could do without. An auto email triggered by a change in nominated fields would allow the admin to go in and just issue the invoice when member has updated own profile. Please consider this as a priority. I see you have been collecting comments for 2 years!!
I need notifications of when members update their profiles and what fields were updated so that I can update their contact information on our website. This way, the general public has the correct information for each member. Currently, information is cross checked once a year, so if a member makes a change the day after the cross check has been completed, unless they directly notify me of the change, their information will not be updated for another year. This is not the only reason it would be helpful...
Request option for membership administrators to select specific fields for change tracking/audit.
Admin can search profiles based on last update any field (what was updated not identified).
Admin can search accounts based on last update to specific member field.
WA is not my email system (Constant Contact is), so it would be great to be notified when my members change their email preferences. That way I can update them in CC immediately.
Danielle Payne commented
I was really hoping this was a feature already in existence, but I'm guessing from this feed that it is still an idea (from 2015!!!!). Come on, Wild Apricot, we need a notification button to turn off or on (in case the admin doesn't want to see every change---I do, though) for members making changes to their own contact information, group settings, preferences for joining a committee or team, etc.
Peter Robins commented
Provide data on members making changes to their own data.
We encourage members to keep their own data up to date saving us administrative effort and ensure better accuracy and more up-to-date data. However, we use that data else where, With a trigger that changes have been made, we can update those other databases. What's happening now is a choice between losing that facility for members, and our data becoming de-synchronised. Most of our systems would not take kinfdly to having all their master data overwritten. alternative.
Richard Laible commented
I would love to have added to the associaon management software we use - Wild Apricot? Thanks!
It would be very helpful to have a feature notifying the admins if a user updates their record. Please add this feature.
Ed Graziano commented
This would be big time helpful!
Steve Boren commented
I can't express enough how helpful it would be to have a feature that would notify the admins if a user updates their record. Please offer this as a feature.
A significant number of our members update their information incorrectly .. the wrong format or the wrong field. It would be SO helpful to know when someone has updated their information so we can verify the accuracy and thereby maintain an accurate, current, online membership list. Without this information, our online Wild Apricot database is mostly not accurate. This is a big issue for us.
Our membership roster depends on accurate information which is very difficult to coordinate since we don't know when any of our members updates their own information. We can export our database to Excel and then compare the current file with an old file, but how much easier it would be simply to receive notification.
All of our members get a magazine and I need to know if a member changes their address so I am not sending a magazine to an incorrect address. Please add this feature.