Limit number of members in a level
We would like to suggest a feature that allows for membership to be automatically stopped at a certain number during membership renewals. For example, we can "cap" it at 25 of a certain type and it will stop accepting renewals or new members when that many have signed up.
It’s unclear on reasons of doing this and there have been no answers for our questions for long time. Closing.
My organization — a platform tennis club — would love it if you would add this requested feature.
It would help us on several levels. We have limited court space, so it’s important to us to protect the value of being a member by capping our membership so that our members have reasonable access to courts. Also, one of the major draws of our club is our variety of year-long intra- or inter-club leagues, which are each similarly — and more tangibly — court-constrained.
For instance, last year we launched a new league for ladies on Monday night. Since it was new, we passed the registration link to the league’s organizers to test the registration before the big park district brochure came a week or two later. I left town to go with my son for a week of off-the-grid boy scout camp. While I was gone, the ladies apparently passed the link around because they wanted to make sure their friends and friends’ friends were signed up, and when I managed to get internet access on my phone during the middle of the week, I discovered from my email that about 90 people had paid for their Monday Night League membership, rather than the 70 we had room for! I spent that afternoon at a venue with extremely slow Wi-Fi which agreed to lend me their computer so I could log into Wild Apricot, eventually shutting down registration for that membership level, and then spent several days on my return working out what to do with all the extra registrants.
Then, the same thing happened in the subsequent session. I was forewarned by the previous event, so I arranged my family vacation schedule to not be out of town anytime near registration. Still, we ran several people over our cap for the Monday Night League one night while I was asleep when a bunch of night owls paid up!
It would be quite helpful if Wild Apricot could add an optional integer membership cut-off limit to protect organizations like ours who have memberships which mostly come due at a certain time of year, and like me can’t check the numbers on a minute-by-minute basis, and keep turning parts of the website off and on. A “Wait List” when you hit the “full” stage would then be helpful, as well, so if there are cancellations it’s trivial to swap other folks in.
I believe both of these are features which exist in “Events,” but events don’t seem to map very well to what we’re doing.
Again, thanks for considering this feature which would be so helpful to us!
Usually membership applications do not happen that frequently as event registrations and when you don't want new ones anymore, you can simply remove specific levels membership application form (manually). Why would you need to automate this?
Dmitry Buterin commented
Can you tell us more - describe your organization and how this fits in?
I would like to be able to limit the number of members for a certain level. I don't see a way to put a cap limit of memberships. I know you can do this for events, but I would like to see this for memberships.